├── 2015 ├── AGM.md ├── Committee-2015-07-07.md ├── Committee-2015-10-27.md ├── Committee-2015-12-09.md └── NodeBots-2015-10-26.md ├── 2016 ├── AGM.md ├── Committee-2016-02-15.md ├── Committee-2016-03-21.md ├── Committee-2016-08-15.md └── Committee-2016-10-02.md ├── 2017 ├── AGM.md ├── Committee-2017-01-22.md ├── Committee-2017-04-02.md ├── Committee-2017-05-07.md ├── Committee-2017-06-11.md └── Committee-2017-07-09.md ├── 2018 ├── Committee-2018-03-06.md ├── Committee-2018-07-18.md └── Committee-2018-10-23.md ├── 2019 ├── AGM-2019-03-06.md ├── Committee-2019-03-20.md └── Committee-2019-08-06.md ├── 2020 ├── AGM-2020-10-30.md └── Committee-2020-11-23.md ├── 2021 ├── Committee-2021-04-22.md └── Committee-2021-10-18.md ├── 2023 └── AGM-2023-08-10.md └── README.md /2015/AGM.md: -------------------------------------------------------------------------------- 1 | Date: 29 September 2015 2 | Time: 8pm 3 | Location: Google Hangouts 4 | Video: https://www.youtube.com/watch?v=cnN9r-I2mA4 5 | 6 | # Agenda 7 | 8 | Agenda items: https://github.com/JavaScript-NZ/Society-Meetings/issues?q=milestone%3AAGM-2015 9 | 10 | # Attendance 11 | Committee members in attendance: 12 | * Walter Rumsby - President 13 | * Alex Gibson - Treasurer 14 | * Blair McBride - Secretary 15 | * Jen Zajac - Officer 16 | * Craig Spence - Officer 17 | * Kevin Isom - Officer 18 | 19 | 20 | # Minutes 21 | 22 | ## State of the Society 23 | 24 | Running for a year now. Now have group of official paid membership, which gives us an appropriate number of members needed for member voting. 25 | 26 | This is the 3rd meeting we've had, but previous meetings have been finding our feet and working through processes - the back and forth needed to properly get the society running. Now that we have paid membership, we can finally have a proper AGM. 27 | 28 | Still finding our feet. We've existed and been receiving sponsorship for about a year. This sponsorshop has enabled us to run some Nodebots events. We've been taking paid membership for about 3 months. 29 | 30 | ## Financials 31 | 32 | Report: https://docs.google.com/spreadsheets/d/1oJ8m3d0QrbDBZsth5jW7xE8PPoZ7CEa0G-J1chT0a9o 33 | 34 | ### Society 35 | This is primarily membership, but includes expenses of incorporating the society and for the domain name. Prediction is for about 50 members next year, totaling $1000 in membership fees (note that this is deductible from our tax). 36 | 37 | #### Nodebots 38 | This has been the primary income source. Has been running one year, and has raised approx $5600. Most of which has some from corporate sponsorship, with only $660 coming from event tickets. 39 | 40 | Each Nodebots event has expenses. We burn through a lot of gear - stuff breaks, Arduinos get burnt out, servos get burnt out, etc. Ticket costs are aimed at covering this. Ticket cost is $15, but with an option for free tickets for that that can't afford it - this averages to about $10/attendee. So we break-even at around 20 attendees, and start making some profit for higher numbers of attendees - which goes towards buying better gear. 41 | 42 | Aim is to run around 12 events over the next year. 43 | 44 | See report for basic inventory - only includes major items. Does not include items such as batteries, duct tape, popsicle sticks, etc. 45 | 46 | Income closely matches expenses. Income directed at Notebots goes towards replacing worn out equipment/buying new equipment. 47 | 48 | ### NodeJS Wellington 49 | This has been run through the Society as an experiment, to test how sponsorship could work and if having a society behind an event would encourage corporate sponsorship. Catalyst IT and Fairfax Media provided sponsorship ($600 each). Catalyst IT were willing/able to sponsor regardless, but having the society behind the event made a significant difference to Fairfax Media in organising sponsorship. From this, the experiment was a success. 50 | 51 | Expenses average $120 per event, split evenly between pizza and beverages. For a planned 10 events per year, this lets us break even with the sponsorship amount. 52 | 53 | ### Tax 54 | Tax we expect to pay this year is $91.28. This comes from sponsorship and approx $340 in bank. 55 | 56 | Still sorting out IRD number, so can't yet pay the tax. Have the cash in the bank for the expected tax amount. 57 | 58 | ### Bank 59 | We currently have $1,444.28 in the bank. 60 | 61 | ### Accountant 62 | Financial report this year was done with assistance from Owen, and this was a relatively simple year compared to what we're expecting in the future. Working on cash basis, which is both simpler and lowers the amount of tax we pay. Going forward, with more membership, more corporate sponsorship, more complexity etc, it may be safer to get an accountant. We may be able to find sponsorship solely to cover accountant fees. 63 | 64 | ### Financial year 65 | Currently our financial year starts 1st October, however this doesn't match IRD's financial year for tax - which complicates things. It's suggested we match our financial year to IRD's financial year (1st April). To be discussed next committee meeting. 66 | 67 | ## Committee voting 68 | 69 | Voting on committee positions, each for a term of one year. 11 members present at meeting eligible to vote. 70 | 71 | ### Treasurer 72 | One nomination: Alex Gibson (current treasurer) 73 | Bio: https://github.com/JavaScript-NZ/Society-Meetings/issues/10#issuecomment-141599004 74 | Alex voted in with majority vote of 9 (0 votes against). 75 | 76 | ### Secretary 77 | One nomination: Blair McBride (current secretary) 78 | Bio: https://github.com/JavaScript-NZ/Society-Meetings/issues/12#issuecomment-141768491 79 | Blair voted in with majority vote of 11 (0 votes against). 80 | 81 | ### President 82 | One nomination: Walter Rumsby (current president) Bio: https://github.com/JavaScript-NZ/Society-Meetings/issues/11#issuecomment-141631735 83 | Walter voted in with majority vote of 10 (0 votes against). 84 | 85 | ### Committee size 86 | Vote on increasing number of officers from 5 to 6. Majority votes for increase, with 8 votes (1 vote against). 87 | 88 | ### Officers 89 | Six nominatons: 90 | * Jen Zajac (current officer). 91 | Bio: https://github.com/JavaScript-NZ/Society-Meetings/issues/13#issuecomment-141753898 92 | Jen voted in with majority vote of 11 (0 votes against). 93 | * Craig Spence (current officer). 94 | Bio: https://github.com/JavaScript-NZ/Society-Meetings/issues/13#issuecomment-141825200 95 | Craig voted in with majority vote of 8 (0 votes against). 96 | * Graham Jenson. 97 | Bio: https://github.com/JavaScript-NZ/Society-Meetings/issues/13#issuecomment-142235479 98 | Graham voted in with majority vote of 9 (0 votes against). 99 | * Kevin Isom (current officer). 100 | Bio: https://github.com/JavaScript-NZ/Society-Meetings/issues/13#issuecomment-143359294 101 | Kev voted in with majority vote of 9 (0 votes against). 102 | * Vimal Jobanputra (current officer). 103 | Bio: https://github.com/JavaScript-NZ/Society-Meetings/issues/13#issuecomment-143530388 104 | Vim voted in with majority vote of 8 (0 votes against). 105 | * Owen Evans (current officer). 106 | Bio: https://github.com/JavaScript-NZ/Society-Meetings/issues/13#issuecomment-141755378 107 | Owen voted in with majority vote of 9 (0 votes against). 108 | 109 | Appointed officers, by majority vote: Jen Zajac, Craig Spence, Graham Jenson, Kevin Isom, Vimal Jobanputra, Owen Evans. 110 | 111 | ## Logo / Common seal 112 | 113 | New logo has been voted on by members over the past month, with the option of ```nz.js();``` typeset in Source Sans Pro being approved. 114 | 115 | ## Closing 116 | 117 | Will gather feedback on further [discussion items](https://github.com/JavaScript-NZ/Society-Meetings/issues) over the next month, then discuss at next Committee meeting in a month's time. 118 | -------------------------------------------------------------------------------- /2015/Committee-2015-07-07.md: -------------------------------------------------------------------------------- 1 | Date: 7 July 2015 2 | Time: 7pm 3 | Location: Google Hangouts 4 | Video: https://plus.google.com/events/cen3k512s1jrlo2ie2glo20dtuc 5 | 6 | # Agenda 7 | 8 | Agenda items: https://github.com/JavaScript-NZ/Society-Meetings/issues?q=milestone%3ACommittee-2015-07-07 9 | 10 | # Attendance 11 | Committee members in attendance: 12 | * Walter Rumsby - President 13 | * Alex Gibson - Treasurer 14 | * Blair McBride - Secretary 15 | * Jen Zajac - Officer 16 | * Owen Evans - Officer 17 | * Craig Spence - Officer 18 | * Kevin Isom - Officer 19 | 20 | 21 | # Minutes 22 | 23 | ## [#1](https://github.com/JavaScript-NZ/Society-Meetings/issues/1) - CampJS 24 | * Discussed some outside of meeting, incl with Tim 25 | * Possibly join forces with RubyCamp to start with? 26 | * Less work 27 | * More diverse audience 28 | * Need to make contact 29 | * Need to investigate costs - eg, venue for weekend 30 | * Need someone dedicated to run it, if doing it standalone - lot of work, if not much first-hand experience? 31 | * Related: JS-Conf? One-shot? 32 | * Not right away, to revisit in a few months 33 | * Aim for grass-roots/cheaper than eg WDCNZ 34 | * In spirit of camp, but without camping 35 | * Can be more inclusive without the camping aspect 36 | 37 | ## [#2](https://github.com/JavaScript-NZ/Society-Meetings/issues/2) - Shared bank account for events 38 | * Went over existing issue comments 39 | * Wellington JS meeting - ~$1k per meetup (ouch!) 40 | * Needs sponsorship each time 41 | * How to manage limits/buckets for events? 42 | * Previous .NET meetup used expense claims, from same group of money nationally. Bucket size based on meetup size 43 | * Nodebots sponsorships already going into society account 44 | * Think bigger companies more likely to sponsor entire society, rather than individual events? 45 | * Need to get data on costs/sponsorships from existing meetups 46 | * & get in contact, see if existing meetups would like to link to society - mix of support from society/event specific sponsorships 47 | * Need to compile a list of meetups 48 | * Meetup.com - get paid account for society, let meetups use that - reduces costs 49 | * Provide video equipment to meetups? Can also help distribute (& brand) video 50 | 51 | ## [#3](https://github.com/JavaScript-NZ/Society-Meetings/issues/3) - Accountant 52 | * Rules state only needed if >5% request audit 53 | * Costly 54 | * Unlikely to need it for now 55 | * Decided not needed for now 56 | 57 | ## [#4](https://github.com/JavaScript-NZ/Society-Meetings/issues/4) - Membership access 58 | * Went over existing comments in issue 59 | * Do we need infrastructure of WildApricot etc? If yearly subs, likely 60 | * Hard to project membership count 61 | * Lucky to get 100 in first year? 62 | * Blair/Alex tried and did not like WildApricot 63 | * Alex happy to send out invoices manually for now, adjust as need-be in the future 64 | * Membership cost? Intentionally not in rules 65 | * Waged members - $20? Yearly 66 | * Others, variable/discount?? 67 | * Not worth it until the society has a clear value-add. Arguably don't have that yet 68 | * Registrations via email 69 | * Membership motivation 70 | * Solely to support the society for now 71 | * Passion focused, rather than value focussed - to start with 72 | * Less pressure, doesn't constrain us while still starting/finding our way 73 | * Website badge for people? No cost to us, gives people something to show, gives us publicity 74 | * TODO: setup membership registration email address - membership@javascript.org.nz 75 | * For registration, we need just name/pseudonym and email address 76 | * Make poster to advertise society & how to become member 77 | 78 | ## [#5](https://github.com/JavaScript-NZ/Society-Meetings/issues/5) - Common seal/logo 79 | 80 | * Jared did some potential designs. Will be added to the issue. 81 | * Designs welcome 82 | * Will gather designs, vote somehow 83 | 84 | ## Money 85 | 86 | * Officially have bank account \o/ 87 | * Have some moneys in account from Nodebots sponsorship 88 | * 20 Nodebots kits bought 89 | * In Xero inventory 90 | * Have already been shipped around NZ for events 91 | * Some gotchas with shipping :\ Need to be careful of size/weight, can save buying sets of labels 92 | * Nodebots tickets costs much of cost/upkeep 93 | * Nodebots discount for members? 94 | * Maybe eventually, but too complex/not worth it for now? 95 | * Evaluate after a year, once we know how it's all worked out? 96 | * Nodebots is getting regular sponsorship 97 | 98 | ## Misc 99 | 100 | * Do regular monthly committee meeting? 101 | * 6 weeks better? Quarterly? 102 | * Quarterly decided. Next committee meeting in October 103 | * Gitter channel (& Twitter) for more frequent discussion works well 104 | * Society related passwords in LassPass - committee to contact Secretary for access 105 | * Have Twitter account @javascript_nz. Get Buffer.com account, tweet via that? 106 | * How far does society reach, for events/meetups? 107 | * Nodeschools, Angular, etc - as long as it's JS, makes the society stronger 108 | * Aim for AGM to be before tax is needed to be sorted 109 | * Tax return: Can use Xero! 110 | -------------------------------------------------------------------------------- /2015/Committee-2015-10-27.md: -------------------------------------------------------------------------------- 1 | Date: 27 October 2015 2 | Time: 8pm 3 | Location: Google Hangouts 4 | Video: https://plus.google.com/u/0/events/cmd3qj0s4jr3ndsheetvohqgo4k 5 | 6 | # Agenda 7 | 8 | Agenda items: https://github.com/JavaScript-NZ/Society-Meetings/issues?q=milestone%3ACommittee-2015-10-27 9 | 10 | # Attendance 11 | Committee members in attendance: 12 | * Walter Rumsby - President 13 | * Alex Gibson - Treasurer 14 | * Blair McBride - Secretary 15 | * Jen Zajac - Officer 16 | * Owen Evans - Officer 17 | * Craig Spence - Officer 18 | * Graham Jenson - Officer 19 | 20 | # Minutes 21 | 22 | ## [#23](https://github.com/JavaScript-NZ/Society-Meetings/issues/23) - Financial year boundary change 23 | * does it cost us money to file the change? 24 | - actually it doesn't 25 | - changing it will bring us in line with when we need to report on 26 | - but there will be a bit of fiddling because of the changeover - Alex happy to take care of this 27 | - need to go to vote of all members because it's a rules change 28 | * email out to all membership, need to just ask if there is any dissent (no reply = happy with proposal) 29 | - allow 14 days for responses 30 | - also post up to slack channel 31 | - some discussion about how much notification we need to give for discussions of this kind 32 | - Owen going to word comms, Blair can send 33 | * should we change the rules about changing the rules? 34 | - should be better organised for the next AGM, so no 35 | 36 | ## [#29](https://github.com/JavaScript-NZ/Society-Meetings/issues/29) Flying speakers to meetups 37 | * this particular specific issue resolved, but can we do this generally? 38 | - we need to make sure that funds are used according to what the sponsors or funding 39 | - would we have to take care of accomodation to? 40 | - if we get notable people in the country from abroad could help to get them to meetups? 41 | - it's not in the budget right now 42 | - could get corporate sponsorship for specific things, but need organising 43 | 44 | * can we encourage greater communication between different meetups? 45 | - Kevin (not present at meeting) has been doing some organising on the front 46 | - main issues seem to be sponsorship and getting venues 47 | - can use the slack to foster discussion - and have a specific channel for getting speakers 48 | - need a user group liason - check if Kevin is interested in doing this, or we can elect another committee member to look after it 49 | 50 | ## [#30](https://github.com/JavaScript-NZ/Society-Meetings/issues/30) and [#6](https://github.com/JavaScript-NZ/Society-Meetings/issues/6) Donations to the society 51 | 52 | * tax is applicable to all donations 53 | * should we be offering corporate memberships? 54 | - would require a rules change - leave until next AGM 55 | * prospectus needed to attract sponsors 56 | - rewards for sponsors - space for advertising for jobs 57 | - do we need specific events for sponsors to be putting money forwards? 58 | * not necessarily, some companies happy to sponsor more broadly 59 | * offer of website hosting 60 | - need a sponsorship agreement for in-kind sponsors 61 | - we should have a fixed time for the agreement, 12 months to start 62 | - need to be able to switch providers if needed 63 | * Treasurer should do initial vetting of potential sponsors and present to committee 64 | * Need to set out what events sponsorship goes towards so sponsors see their expectations are met 65 | - different types of events - regular ongoing vs annual "special" events 66 | - put together skeleton prospectus for ongoing sponsors 67 | * We should record all sponsorship and contacts so we can follow up next year 68 | * Much easier to get sponsors to contribute to the society rather than individuals 69 | * Meetups sponsorship - would have to be per attendee because larger = more expensive 70 | * Video recording of talks is great for sponsors 71 | * Alex putting together draft prospectus for feedback 72 | 73 | ## [#14](https://github.com/JavaScript-NZ/Society-Meetings/issues/14) - Anti Harrassment Policy 74 | * [draft is in pull request in github](https://github.com/JavaScript-NZ/Society-Documentation/pull/14) 75 | * can go through unless anyone has a comment 76 | 77 | ## Misc 78 | * Next monthly meeting will be end of November 79 | * Subcommittees needed to get some smaller bits done e.g. website, can discuss in slack channel 80 | 81 | -------------------------------------------------------------------------------- /2015/Committee-2015-12-09.md: -------------------------------------------------------------------------------- 1 | Date: 9 December 2015 2 | Time: 8pm 3 | Location: Google Hangouts 4 | Video: https://www.youtube.com/watch?v=Tlst7ohzs70 5 | 6 | # Agenda 7 | 8 | Agenda items: https://github.com/JavaScript-NZ/Society-Meetings/issues?q=milestone%3ACommittee-2015-12-09 9 | 10 | # Attendance 11 | Committee members in attendance: 12 | * Owen Evans (owen) - Officer 13 | * Blair McBride (unfocused) - Secretary 14 | * Alex Gibson (prototypealex) - Treasurer 15 | * Jen Zajac (jenofdoom) - Officer 16 | * Craig Spence (phenomnomnominal) - Officer 17 | * Vimal Jobanputra (vim) - Officer 18 | * *LATE:* Kevin Isom (kev) - Officer 19 | * *LATE:* Walter Rumsby (wrumsby) - President 20 | 21 | Owen acting as chair. 22 | 23 | # Minutes 24 | 25 | ## [#23](https://github.com/JavaScript-NZ/Society-Meetings/issues/23) Financial year changeover 26 | **Owner:** Alex 27 | Alex sent relevant forms to IRD, but not heard back yet. Alex to follow-up. 28 | 29 | ## [#6](https://github.com/JavaScript-NZ/Society-Meetings/issues/6) Donations - how do they work?? 30 | **Owner:** Alex 31 | Alex has meet with some companies to discuss this. Need to create a sponsorship prospectus - no solid work on this yet (swamped with NodeBots instead), on the to-do list. 32 | 33 | ## [#14](https://github.com/JavaScript-NZ/Society-Meetings/issues/14) Codes of Conduct 34 | **Owner:** Blair 35 | [Draft of Codes of Conduct](https://github.com/JavaScript-NZ/Society-Documentation/pull/14) put up for review a while ago, people [generally very happy with it](https://github.com/JavaScript-NZ/Society-Meetings/issues/14). One issue brought up around wording in community CoC around publically naming people - decided to drop. Instead reword to suggest referral to NZ Police. 36 | Decided to have committee vote this in as a bylaw, as opposed to a membership vote (because we *need* this). 37 | 38 | Voted in by committee - 6/6 (of attending) 39 | 40 | Blair to commit final documents to repo. 41 | 42 | ## [#33](https://github.com/JavaScript-NZ/Society-Meetings/issues/33) A/V equipment 43 | **Owner:** Craig 44 | Some discussion previously about having A/V equipment owned by society, to be shared around the country (events, community meetups), for talks to be recorded and shared online. Downside: good equipment can be expensive (but this is a reason for the society to own it). 45 | Alex has attempted to use Canon 5Dmk2 camera for NodeBots (and webcam for backup) - both terrible! And unable to get any *good* recommendations from people. May need to find professional that could recommend some amateur gear. 46 | 47 | Vimal suggests a possible compromise: recording screencast (for slides, and audio from speaker) 48 | 49 | Equipment recommended (by sound engineer) to Atomic for their meeting room may work (or at least provide insight), ~$700 for sound only. Yet to test. 50 | TradeMe has a decent setup for their meetings, may provide inspiration. Craig to get details. 51 | 52 | NodeBots has potential budget for this (Would sponsors have a problem with this being shared to non-NodeBots events? Unlikely). Also some unallocated cash from membership fees (likely not enough by itself). 53 | 54 | Todo: make proposal for kit, for budget 55 | 56 | ## [#24](https://github.com/JavaScript-NZ/Society-Meetings/issues/24) Method for voting/attaining quorum in meetings 57 | **Owner:** Blair 58 | Suggested we decide on and more formally document for future meetings. To discuss on Slack and solicit thoughts from members (especially on how last AGM went), and propose draft documentation. Also to look into 3rd party Slack add-on to facilitate voting. 59 | 60 | ## [#34](https://github.com/JavaScript-NZ/Society-Meetings/issues/34) How to help usergroups/community meetups 61 | **Owner:** Kevin 62 | Some discussion previously on this, on how to help/facilitate usergroups: 63 | * Sponsorship (see [#17](https://github.com/JavaScript-NZ/Society-Meetings/issues/17)) 64 | * Help with venues 65 | * No iron fist - local community knows best, we just want to offer help 66 | * Need to talk to people running events/groups 67 | 68 | Committee agreed to assign Kevin to work as official user-group liaison officer. 69 | 70 | ## [#35](https://github.com/JavaScript-NZ/Society-Meetings/issues/35) JSConf NZ (or JSCamp) 71 | **Owner:** Jen 72 | Jen has jotted down many thoughts on this, and has gotten some feedback. Some discussion over whether it would work to combine a JSConf & JSCamp, or either with WDCNZ. 73 | 74 | General interest and positive feedback. Would need society sponsorship and committee agreement. 75 | 76 | WDCNZ is happening late 2016, and would like a more secure parent group - possibly JSNZ? Conf brings over 4-6 international speakers - good resource, could also come to JSConf/JSCamp? Would help generally generate buzz. WDCNZ is a general webdev conference - not just JS, but has synergy with JS-NZ. Has good recipe for working, doesn't want to impose on JS-NZ. 77 | 78 | Has initial buy-in from committee, needs more detailed proposal. 79 | 80 | Some concern about running directly after conference & about conference fatigue. However, WDCNZ has no intention for workshops this year - so just one day. Also noted that spreading things out helps some people with attending *something* (instead of missing out on everything at once). 81 | 82 | Proposal to spread conf around NZ each year - helps with getting attendance. But proposal to run first in Welly. 83 | 84 | Jen assigned as owner. 85 | 86 | Todo: Create sub-committee. Do sub-committee type stuff. Owen to jot down notes from his experience with WDCNZ (notably financial stuff). 87 | 88 | ## Misc 89 | 90 | ### NodeBots organisation 91 | Nodebots has a somewhat unofficial "subcommittee" (airquotes needed) - any rules for this? Probably nope! 92 | 93 | ### Treasurer role 94 | Alex getting swamped with NodeBots *and* treasurer - needs help. Question to hand over role either perm or temp. Owen to step up as acting temp treasurer, Alex to remain official treasurer. 95 | 96 | Need to get accountant. Owen to create proposal to sort this out. 97 | 98 | ### NodeBots sponsorship 99 | Got another $2k sponsorship for nodebots. Still discussing on Slack what to spend it on. 100 | 101 | ### Website 102 | Needs sorted! Blair owns this - Vim/craig have offered to help 103 | 104 | # Next meeting 105 | Next meeting sometime early Feb. Exact date/time TBD. 106 | -------------------------------------------------------------------------------- /2015/NodeBots-2015-10-26.md: -------------------------------------------------------------------------------- 1 | Date: 26 October 2015 2 | Time: 7:30pm 3 | Location: Google Hangouts 4 | Video: https://www.youtube.com/watch?v=vjgysDnTlp8 5 | 6 | # Agenda 7 | 8 | Agenda items: https://github.com/JavaScript-NZ/Society-Meetings/issues?q=milestone%3ANodeBots-2015-10-26 9 | 10 | # Attendance 11 | * Alex Gibson 12 | * Elf Eldridge 13 | * Mayur Panchal 14 | * Jacob Duval 15 | 16 | # Minutes 17 | 18 | ## Event proposals / Call for help 19 | This question was raised to solve the problem of finding people to run events that NodeBots have been requested to either attend or run. The outcome is that Elf, Mayur, and Alex will be running 2 Wellington events, one on the 21st of November, being a general attendance NodeBots event, and one on the 5th, being a Organisers Event, where we’ll teach others how to run events and whats involved with NodeBots. Jacob has also booked in the 25th of November in to run an event in Auckland, and Alex will ensure the kit makes it up there in time. 20 | 21 | ## Decide how NodeBots should be managed 22 | Alex raised this as a problem, up until now NodeBots has been primarily Alex organising the kit, deciding on what to buy next and the direction, planning and running events in Wellington, and sending the kit to other cities. Now we’ve split it up into others helping run events, namely anyone who put up their hand in the [Slack channel](https://javascriptnewzealand.slack.com/messages/nodebots/) and on GitHub; the direction and choice of what gear we buy will be outsourced to the attendees of events, after every event we’ll be asking people what they’d like to see next in NodeBots. I’ll still be buying and maintaining the gear and sending it around the country, but the direction and running of events will be lifted from Alex's plate and spread out to the wider community. 23 | 24 | ## Discuss the direction of NodeBots 25 | Raised as a question to help define our target audience and target goals it was decided that for the next year, we will target adults, mainly because of the lack of adult hardware hack events that are available, compared to the hack events available for kids/teenagers. This is not to say we won’t support others addressing kids/teenagers, in fact we’re committed to help organisations like CoderDojo and CodeClub out by loaning them equipment and doing demonstrations. It’s just our primary target audience will remain Adults. This also allows us to take an easier path while creating learning resources, as creating resources for kids specifically may prove more difficult than adult based learning resources. 26 | 27 | Also, as mentioned before, the direction of the gear we obtain, i.e. boats, rockets, robots, etc. Will be decided upon by the attendees of NodeBots events. 28 | 29 | ## Decide on the next set of gear to buy for NodeBots 30 | Right now we have $2100 in the kitty, with that we will be spending roughly $1000 replacing broken and damaged parts, and the additional money will be used to get 1-2 drones and/or Spheros, for demonstration purposes and to gauge the viability of running a NodeBots drone specific event. Alex has ordered parts already for the replacements, and has begun asking around for discounts off Parrot AR drones and Spheros. 31 | -------------------------------------------------------------------------------- /2016/AGM.md: -------------------------------------------------------------------------------- 1 | Date: 31st July 2016 2 | 3 | Time: 8pm 4 | 5 | Location: Google Hangouts 6 | 7 | Video: https://plus.google.com/events/c3p99p0c7hv2hlr4unsop7k3bu0 8 | 9 | # Agenda 10 | 11 | * Treasurer's report 12 | * Society report 13 | * Voting for AGM 14 | * Any other business 15 | 16 | # Attendance 17 | Committee members in attendance: 18 | * Owen Evans - Officer (Chair of meeting) 19 | * Jen Zajac - Officer 20 | * Alex Gibson - Treasurer 21 | * Kevin Isom - Officer 22 | 23 | # Minutes 24 | 25 | ## Treasurers reported 26 | 27 | Alex presented the Treasurers report. 28 | 29 | See the document at https://files.slack.com/files-pri/T09HZENRK-F1WN8L3TM/javascript_new_zealand_-_2016-2017_budget.pdf 30 | 31 | ## Society report 32 | 33 | Owen presented the folllowing report: 34 | 35 | JavaScript NZ Incorporated Society is now 20 months old and we're having our second AGM. But in reality the society has been operating at full capacity for less than a year. 36 | 37 | As a society we're tasked with activities that grow the JavaScript development community within NZ and we think our first real year of operation has been a great success. 38 | 39 | We've managed to put together some great Nodebots events, thanks to the dedicated team of enthusiasts (Alex Gibson, Elf Eldridge, Mayur Panchal, Jacob Duval amongst others) who run them (and we owe them all big thanks) and we're on track to hold our first conference in 2017 thanks to the efforts of Jen and others. We now have a membership base to allow us to grow as a society and a Slack community of nearly 300 that has a wide variety of developers representing lots of companies and roles throughout New Zealand. 40 | 41 | We see our challenges going forward: 42 | * Maintaining and growing momentum around our events (Nodebots and JavaScript Conference) 43 | * Building an engaged society membership and building out meaningful benefits of membership 44 | * Maintaining and encouraging an active committee despite people's ongoing commitments elsewhere 45 | * Building up sources of income to help us benefit members and others in the community through sponsorship 46 | 47 | We have had a good start to the society and we'd like to thank each and every one of our members for their support. 48 | 49 | ## Voting 50 | 51 | ### Vote for President 52 | 53 | One nomination: Owen Evans 54 | Voted in with a majority of 6 (0 votes against) 55 | 56 | ### Votes for Treasurer 57 | 58 | One nomination: Alex Gibson 59 | Voted in with a majority of 5 (0 votes against) 60 | 61 | ### Votes for Secretary 62 | 63 | One nomination: Sampson Ootoovak 64 | Voted in with a majority of 7 (0 votes against) 65 | 66 | ### Votes for general committee officer 67 | 68 | There were a total of 6 positions available. The following members were appointed into those positions: 69 | 70 | * Anna Lezhikova with 8 votes 71 | * Craig Spence with 8 votes 72 | * Jen Zajac with 7 votes 73 | * Kevin Isom with 6 votes 74 | * Stevie Mayhew with 6 votes 75 | * James Macfie with 5 votes 76 | 77 | Many thanks to our other nominees who stepped forward, who we would like to encourage to try again next year. 78 | 79 | * Ashley with 4 votes 80 | * Geordie with 2 votes 81 | * Jacob with 2 votes 82 | 83 | ## Budget 84 | 85 | Alex reports on the budget for the upcoming year, which can be broken up into four main categories: 86 | 87 | * nodejs meetup 88 | * memberships (up to 70), mostly used for accountant fees 89 | * nodebots 90 | * conference 91 | 92 | ## Any other business 93 | 94 | While there are two outstanding items that need discussing (https://github.com/JavaScript-NZ/Society-Meetings/milestone/7) it was decided to defer these to the next committee meeting in approximately a month, in order to onboard the new committee members first. 95 | 96 | ## Next meeting 97 | 98 | Date to be confirmed. 99 | -------------------------------------------------------------------------------- /2016/Committee-2016-02-15.md: -------------------------------------------------------------------------------- 1 | Date: 15 February 2016 2 | 3 | Time: 8pm 4 | 5 | Location: Google Hangouts 6 | 7 | Video: https://plus.google.com/events/c1d9n02lmk98va4du45f44f9tlg 8 | 9 | # Agenda 10 | 11 | Agenda items: https://github.com/JavaScript-NZ/Society-Meetings/issues?q=is%3Aopen+is%3Aissue+milestone%3ACommittee-2016-02-15 12 | 13 | # Attendance 14 | Committee members in attendance: 15 | * Walter Rumsby (wrumsby) - President 16 | * Owen Evans (owen) - Officer 17 | * Alex Gibson (prototypealex) - Treasurer 18 | * Jen Zajac (jenofdoom) - Officer 19 | * Kevin Isom (kev) - Officer 20 | 21 | # Minutes 22 | 23 | ## [#23](https://github.com/JavaScript-NZ/Society-Meetings/issues/23) Move financial year changeover to 1st April 24 | **Owner:** Alex 25 | 26 | This issue can now be closed as it has be been actioned. 27 | 28 | 29 | ## [#34](https://github.com/JavaScript-NZ/Society-Meetings/issues/34) Facilitate meetups 30 | **Owner:** Kevin 31 | 32 | Kevin was having connectivity issues and has provided an update on the issue ticket about some requests from the Christchurch meetup that will need following up. 33 | 34 | 35 | ## [#36](https://github.com/JavaScript-NZ/Society-Meetings/issues/36) JS Conference NZ - run conference with Society's blessing 36 | **Owner:** Jen 37 | 38 | Jen provided a status update on the current progress for the conference - planning is proceeding well, with several sponsors having been approached and the city having been chosen as Wellington for this year. 39 | 40 | Jen asked if it would be okay to proceed to on the basis that JavaScript NZ Incorporated's bank account be used. This was agreed unanimously. 41 | 42 | It was requested that Jen present a more detailed budget at the next commitee meeting for some additional scrutiny by the committee. 43 | 44 | 45 | ## Misc 46 | 47 | ### Graham leaving committee 48 | 49 | Due to an impending relocation, Graham needs to resign from his position on the JS NZ Incorporated committee. 50 | 51 | Some discussion about whether to open the vacant position to be filed immediately, or to defer it until the AGM. 52 | 53 | As the AGM is due relatively soon now (May), decision is unanimously taken to leave the position vacant until the AGM, whereupon it can be filled during a general call for officers. 54 | 55 | 56 | ### No tax on previous year 57 | 58 | Alex reports that as we had no IRD number at the time, there was no tax for the last financial year. 59 | 60 | 61 | ### Money in the Nodebots and Wellington meetup bank accounts right now 62 | 63 | Alex reports that there is some money left over in both the nodebots and Wellington meetups buckets. It would be advantageous to spend these funds prior to the end of the financial year (April 1st) in order to avoid some additional taxes. The Nodebots money can be spent on equipment reasonably clearly; but the Wellington meetups money is not as straightforwards. 64 | 65 | Jen suggests that those funds (approximately $570) can go towards some video recording gear, that can a prototype for meetup recording equipment for more meetups nationwide. 66 | 67 | Delegated research to Craig (need to check his ability to take that on) to find out what to buy, and present a proposal at the next committee meeting as per issue [#33](https://github.com/JavaScript-NZ/Society-Meetings/issues/33#issuecomment-184102472) 68 | 69 | 70 | ### Website 71 | 72 | Parked for now, talk about at next meeting. 73 | 74 | 75 | ### Hiring an accountant 76 | 77 | Owen to research a bit more and present at next meeting, as per issue [#21](https://github.com/JavaScript-NZ/Society-Meetings/issues/21) 78 | 79 | 80 | ### Memberships 81 | 82 | Can do a drive for more members now that the slack channel has 200+ members. 83 | 84 | Jen to do the shoutout on the #general channel on [slack](https://javascriptnewzealand.slack.com/). 85 | 86 | 87 | ### Nodebots 88 | 89 | Alex applying to council for funding for Occulus Rifts 90 | 91 | 92 | # Next meeting 93 | 94 | Next meeting toward middle of March - Owen to set up 95 | -------------------------------------------------------------------------------- /2016/Committee-2016-03-21.md: -------------------------------------------------------------------------------- 1 | Date: 21 March 2016 2 | 3 | Time: 8pm 4 | 5 | Location: Google Hangouts 6 | 7 | Video: https://www.youtube.com/watch?v=RrAmERNHUQk 8 | 9 | # Agenda 10 | 11 | Agenda items: https://github.com/JavaScript-NZ/Society-Meetings/issues?q=is%3Aopen+is%3Aissue+milestone%3ACommittee-2016-03-21 12 | 13 | # Attendance 14 | Committee members in attendance: 15 | * Walter Rumsby (wrumsby) - President 16 | * Owen Evans (owen) - Officer 17 | * Jen Zajac (jenofdoom) - Officer 18 | * Kevin Isom (kev) - Officer 19 | * Craig Spence (phenomnomnominal) - Officer 20 | 21 | # Minutes 22 | 23 | ## [#36](https://github.com/JavaScript-NZ/Society-Meetings/issues/36) JS Conference NZ - run conference with Society's blessing 24 | **Owner:** Jen 25 | 26 | Jen provided a draft budget that was generally accepted, which looks to aim for an income of at least $56k with outgoings of $54k (leaving a small surplus as a safety net). 27 | 28 | It was noted that the only thing missing from the draft budget was liability insurance - Jen took and action point to investigate this further. 29 | 30 | It would be desirable to ensure that the conference runs before the end of the next fiscal year, for accounting reasons. 31 | 32 | ## [#21](https://github.com/JavaScript-NZ/Society-Meetings/issues/21) Proposal to bring an accountant on for financial year 2015/2016 33 | **Owner:** Owen 34 | 35 | Owen will be meeting with an accountant as Enspiral tomorrow. The fee should be in the region of $450 per year, which will be coming from membership fees. 36 | 37 | ## [#33](https://github.com/JavaScript-NZ/Society-Meetings/issues/33) Sourcing video recording capabilities for meetups 38 | **Owner:** Alex 39 | 40 | Alex was unable to attend the meeting but sent the following update which was recounted at the meeting: 41 | 42 | We’ve purchased a lapel mic and mobile phone Tripod, thanks to @phenomnomnominal and everyone else for the recommendations. If this turns out to work we could probably buy a few per city as they are relatively cheap (170 per setup). 43 | 44 | ## [#34](https://github.com/JavaScript-NZ/Society-Meetings/issues/34) Facilitate meetups 45 | **Owner:** Kevin 46 | 47 | Kevin reported that the Christchurch meetup would like to fly a speaker in, with one of their sponsors footing the bill but running it through the society's bank account. If it comes in as a sponsorship that should be fine, and we could potentially ask if the same speaker might be willing to do the same for other local meetups. 48 | 49 | ## [#34](https://github.com/JavaScript-NZ/Society-Meetings/issues/37) How shall we handle membership renewals. 50 | **Owner:** Owen 51 | 52 | We need to decide if everyone renews at same time, or on the anniversary of when they started. The former is simpler from an admin perspective, the latter is arguably 'fairer'. Suggestion that we could do the first option but give the small handful who registered just in the last couple of months a 'free' renewal to sync them up with everyone else. 53 | 54 | Owen to consider further and put forward a proposal to be voted on at the AGM. 55 | 56 | ## [#38](https://github.com/JavaScript-NZ/Society-Meetings/issues/38) Learning materials - How can we best handle these? 57 | **Owner:** Alex 58 | 59 | Alex was unable to attend the meeting but sent the following update which was recounted at the meeting: 60 | 61 | We’re just on the final stretch of sussing out the shared JS library, looking towards the Enspiral Dev Academy (Wellington) to host it. I’ve got a pile of books already to gifted to the library. We’ll need to have a meeting with the EDA to sort the final bits. 62 | 63 | ## Misc 64 | 65 | ### Nodebots updates from Alex 66 | 67 | Alex was unable to attend the meeting but sent the following update which was recounted at the meeting: 68 | 69 | I’ve sent in an application for 5.5k of funding from Wellington City Council for a new VR project, entries close at the end of this month. Fingers crossed we get it so we can get two consumer VR headsets for the kit. As per the budget, we now have two large 6wd rovers in the nodebot kits, running on raspberry pi 3s. They are part of our progression from the standard sumobot kit on to more advanced things to allow people to come multiple times and not get bored. 70 | 71 | ### Upcoming AGM 72 | 73 | At the end of the year, we should email the membership to say that the AGM will be in 60 days (end of May), and that nominations can be made via https://github.com/JavaScript-NZ/committee-election(https://github.com/JavaScript-NZ/committee-election), and what issues will be on the agenda. 74 | 75 | # Next meeting 76 | 77 | Next meeting will probably be the AGM - see the notes about the AGM above. 78 | -------------------------------------------------------------------------------- /2016/Committee-2016-08-15.md: -------------------------------------------------------------------------------- 1 | Date: 15 August 2016 2 | 3 | Time: 12pm 4 | 5 | Location: Google Hangouts 6 | 7 | Video: https://plus.google.com/events/c1d9n02lmk98va4du45f44f9tlg 8 | 9 | # Agenda 10 | 11 | Agenda items: https://github.com/JavaScript-NZ/Society-Meetings/milestone/8 12 | 13 | # Attendance 14 | Committee members in attendance: 15 | * Alex Gibson (prototypealex) - Treasurer 16 | * Anna 17 | * Craig 18 | * James 19 | * Owen Evans (owen) - Officer 20 | * Jen Zajac (jenofdoom) - Officer 21 | * Kevin 22 | * Samson (ootoovak) 23 | 24 | # Minutes 25 | 26 | - Introductions of new members 27 | - Anna 28 | - James 29 | - Samson 30 | 31 | - Existing members 32 | - Alex, treausrer 33 | - Owen, presedent 34 | - Craig 35 | - Jen 36 | 37 | - Going over what is done at committee meetings 38 | - Trying to get a good sample of committee 39 | 40 | - How to become a member 41 | - Get and email 42 | - Send a Xero invoice 43 | - Very manual 44 | - Haven't addressed issues of renewal 45 | 46 | - Membership 47 | - Low cost basicaly a Koha 48 | - Don't have to be a member to be a part of the Slack 49 | - 7 new members 50 | 51 | - Finances 52 | - Money from membership 53 | - Nodebots 54 | - Conf 55 | - Looking at sponsorship 56 | 57 | - Conf 58 | - http://conference.javascript.org.nz/ 59 | - Following up sponsorship 60 | - Was using Loomio to get decisions 61 | - Going to move over to Trello for organisation 62 | 63 | - Need to get JSNZ website up and live 64 | - Need to find information of what is going so far 65 | - Need to get content delivered 66 | - James to take it on (thanks!) 67 | 68 | - Membership renewals 69 | - How do we deal with the original 15 memberships? 70 | - What are we going to do with all renewals? 71 | - Asking new commettee members what they thought 72 | - Anna, didn't think the price was that big of a berrier 73 | - Can Xero deal with reoccuring invoices? Yes 74 | - When is it reoccuring? 75 | - Asking to add coms to renewal email about what dues are used for 76 | - Thinking about how we could add a mechanisim for membership dues schollarships 77 | 78 | - Facilitate meetups 79 | - Kevin has started talking to groups about this 80 | - Would like live feeds/recordings of meetups 81 | - Alex says using the society as the entity that gets sponsorship has been helpful 82 | - Might be issues with "things" donations vs money sponsorship 83 | 84 | - Anna going to Brizil for JS conf soliciting any things we might want to learn from them or share with them 85 | -------------------------------------------------------------------------------- /2016/Committee-2016-10-02.md: -------------------------------------------------------------------------------- 1 | Date: 2nd October 2016 2 | 3 | Time: 8pm 4 | 5 | Location: Google Hangouts 6 | 7 | Video: [https://www.youtube.com/watch?v=WEIGavPnbYg&feature=youtu.be](https://www.youtube.com/watch?v=WEIGavPnbYg&feature=youtu.be) 8 | 9 | # Attendance 10 | Committee members in attendance: 11 | * Alex 12 | * Anna 13 | * Stevie 14 | * James 15 | * Jen 16 | * Kevin 17 | 18 | # Minutes 19 | 20 | ## Round of introductions 21 | 22 | ## [#49](https://github.com/JavaScript-NZ/Society-Meetings/issues/49)JS Community heroes 23 | **Owner:** Alex 24 | 25 | The idea of calling out those unsung heroes in the community around us. Do we have one award? Or categories of awards? The question was asked about how to stop this becoming too clicky. Jen mentioned that good timing of this would be at nz.js(con) provided it's all well defined and we have given people enough time to vote. 26 | 27 | ## [#47](https://github.com/JavaScript-NZ/Society-Meetings/issues/47) History on Slack 28 | **Owner:** Alex 29 | 30 | The JavascriptNZ Slack channel has reached enough users that we cannot save conversation history anymore without paying a whole bunch of money. Ryan is getting in touch with Slack to see if he can sweet talk them into giving it to the society for free. Alex to chase him up see where that's at. 31 | 32 | ## [#45](https://github.com/JavaScript-NZ/Society-Meetings/issues/45) What are we offering 33 | **Owner:** Alex 34 | 35 | There's still a bit of a question about what exactly the society can offer sponsors. Thinks like logos on our website and shoutouts at meetups are a couple of things but we need to be a bit more specific for the prosal document that Alex has been writing. Alex to chase up some of our corporate sponsors and ask them what is is that *they* want. 36 | 37 | There was also a question about whether sponsors could provide funding to hire a community manager part time. After the conference may be a better time to discuss this (presuming the conference acts as a megaphone of sorts about the society and community). 38 | 39 | ## [#38](https://github.com/JavaScript-NZ/Society-Meetings/issues/38) Learning materials 40 | **Owner:** Anna 41 | 42 | How can we distribute some of the books that the society has and where can we store them? EDA came up as a good place to store them (if they are keen) as the students can have access to them and it's an easy place for local committee members to get to in order to send the books to whoever wants to borrow them. Anna is going to chat to Rohan to see if they can help out. 43 | 44 | ## Website update 45 | **Owner:** James 46 | 47 | Technical issues has meant that James has only got things working recently and still doesn't have anything hosted. He will be aiming to have something up on Heroku (or anywhere else that suits) in the next 2-3 weeks and will be asking others for content help once it's up there. Really aiming to have something live before next committee meeting. 48 | 49 | ## js.nz(con) update 50 | **Owner:** Jen 51 | 52 | We have one platnium sponsor (woo!) and two gold sponsors(woo!). There's still a bunch more emailing to be done. The website for that will be live shortly (via Github Pages). The committee will be asked to do a quick read through first to nab any typos etc. The venue has been sorted and an AV company has been contacted. The AV company will need volutneers to help with the videos. More info on that closer to the time. Would be nice to have CFPs out by late October. Society members will be asked to help read through these. 53 | 54 | Someone got in touch with Jen about a conference in Auckland so Jen is going to get back about what that is. 55 | -------------------------------------------------------------------------------- /2017/AGM.md: -------------------------------------------------------------------------------- 1 | Date: 17th September 2017 2 | 3 | Time: 8pm 4 | 5 | Location: Google Hangouts 6 | 7 | Video: https://www.youtube.com/watch?v=wuRM3nx42js 8 | 9 | # Attendance 10 | 11 | Committee members in attendance: 12 | * Owen - Officer (Chair of meeting) 13 | * Alex - Treasurer 14 | * Samson - Secretary 15 | * Anna 16 | * James 17 | * Jen 18 | * Stevie 19 | 20 | # Minutes 21 | 22 | ## Welcome 23 | 24 | Hi, we have 2 viewers currently besides the current committee members. 25 | 26 | - Will be voting on the Slack General channel. 27 | - Will be presenting an annual report (Alex) 28 | - Owen will have another address 29 | 30 | ## Treasurers report 31 | 32 | - Alex on [report](https://github.com/JavaScript-NZ/Society-Documentation/blob/master/financials/JavaScript_New_Zealand_-_Annual_Report_2016.pdf) 33 | - Had a change over of accountants 34 | - Difference from last year was hosting the NZ JS Conf 35 | - Caused the committee to be GST registered 36 | - Has Node Bots, The Wellington JS Meetup and the conference. 37 | - Happy with it so just needs the vote 38 | - Voting on Slack 39 | - Alex goes over the report 40 | - Happy to go over it past today's AGM if anything comes up 41 | 42 | ## Society report 43 | 44 | - Owen 45 | - Great people have volunteered their time 46 | - Now on year three of the society 47 | - Have done great community things (Conference, Nodebots, Meetup, etc.) 48 | - Great awards at the conference 49 | - As posted by Owen on the Slack general channel: 50 | 51 | > Chairs address 52 | > `JavaScript NZ has had an eventful year. If I was to use a word to sum up the last year I'd say that we've been solidifying the setup and processes of the society to achieve a society that is self sustaining and valuable for it's membership. 53 | > 54 | > * Our most momentous moment of the year was the culmination of an awful lot of work by Jen and an awful lot of volunteers, so we want to convey our huge thanks and congratulations to Jen and the whole team our first successful nz.js(con); we hope to see many more over the next few years. 55 | > * We've been actively involved agin this year in Nodebots and love seeing the growth in those events around the country. 56 | > * We've welcomed new members and we're grateful for everyone supporting the society 57 | > * We've been committed to improving our processes over the year with regards to how the committee run, how we maintain a welcoming society for all members, and how we proceed to maintain an engaged and active society 58 | > 59 | > We'll be focused on many things over the next year including the following 60 | > 61 | > * Maintaining baseline revenue and sponsorship to enable us to function as a society 62 | > * Building on the success of nz.js(con); and building another great event in 2018 63 | > * Increasing the number of members and building the value for existing members 64 | > * We'd like to thank everyone for their support again this year onwards to year 3 65 | > 66 | > Many thanks to every member and committee member over the last year, without all of you this society wouldn't exist.` 67 | 68 | ## Voting 69 | 70 | ### Vote for Chair 71 | 72 | One nomination: Owen Evans 73 | Voted in with a majority of 11 (0 votes against) 74 | 75 | ### Votes for Treasurer 76 | 77 | One nomination: Alex Gibson 78 | Voted in with a majority of 12 (0 votes against) 79 | 80 | ### Votes for Secretary 81 | 82 | One nomination: Samson Ootoovak 83 | Voted in with a majority of 10 (0 votes against) 84 | 85 | ### Votes for general committee officer 86 | 87 | There were a total of 6 positions available. The following members were appointed into those positions: 88 | 89 | * Anna Lezhikova with 10 votes 90 | * James Macfie with 8 votes 91 | * Jen Zajac with 10 votes 92 | * Stevie Mayhew with 9 votes 93 | * Kevin Isom with 8 votes 94 | * Craig Spence with 9 votes 95 | 96 | Everyone voted themselves back in and not body stepped down. 97 | 98 | ## Any other business 99 | 100 | - Talking about [Dunedin City Council's internship programme](https://github.com/JavaScript-NZ/Society-Meetings) given it's internship name and how it affects inclusiveness in our community. 101 | - Owen to write and draft and share it for feedback in the general Slack channel. 102 | - Membership renewals will be coming up soon. 103 | - Join link available [here](https://javascript.org.nz/join) at $25 NZD. 104 | 105 | ## Next meeting 106 | 107 | 1st October 2017 -------------------------------------------------------------------------------- /2017/Committee-2017-01-22.md: -------------------------------------------------------------------------------- 1 | Date: 22 January 2017 2 | 3 | Time: 8pm 4 | 5 | Location: Google Hangouts 6 | 7 | Video: http://youtu.be/nbg0OGxA7N0 8 | 9 | # Agenda 10 | 11 | 1. Greetings :smile: 12 | 2. Current accounts vs budget (Alex) 13 | 3. GST status (Alex) 14 | 4. Conference status update (Jen) 15 | 5. Website status (James) 16 | 6. Membership fee, how much? 17 | 7. Membership subscription tool 18 | 8. History on Slack? 19 | 9. Tech community awards 20 | 10. Setting up the society as a non-profit 21 | 11. Corporate society sponsorship 22 | 12. Learning materials 23 | 13. Other items 24 | 14. Farewells 25 | 26 | # Attendance 27 | 28 | Committee members in attendance: 29 | * Alex 30 | * Anna 31 | * Stevie 32 | * James 33 | * Jen 34 | * Craig 35 | * Owen 36 | * Samson 37 | 38 | # Minutes 39 | 40 | ## Current Accounts 41 | 42 | Alex has had a run through of the budget - all is on track :) Membership - we haven't asked for reoccurring fees yet for a number of people so the numbers are a bit off. 2016-1027 financial year has seen $260 so far. Budget is $1400. 43 | 44 | Nodebots is going well. $5k in sponsorship is desired. So far we have $3k. Ticket sails and events should push this up. Nodebots Wellington has got 3k in sponsorship so far, 1k over budget :) 45 | 46 | Everything will also have a GST number now as we are GST registered (including Nodebots ticket sales). 47 | 48 | ## Conference status update 49 | 50 | Pretty good shape. Woo! Venue, catering, AV folks is all sorted. 51 | 52 | Tickets are on sale now - y'all should keep tweeting. 64 people have registered so far. Owen reckons this is a good number and this will ramp up later. 53 | 54 | Also 64 talks submitted. Reasonably high number of international submissions. CFPs close this Friday. On track for filling all the talks. 55 | 56 | Keynotes are confirmed - announcements will be near the end of this week so stay tuned. 57 | 58 | Probably also need to think about the 2018 conference. Swapping cities is a good idea and will be bought up next committee meeting. 59 | 60 | Have also raised over our budgeted sponsorship amount but even so Jen is still looking for another silver sponsor. 61 | 62 | ## Website 63 | 64 | Let's go live - has been sorted for a while. No one had any issues with this so yay! 65 | 66 | ## Membership fee [#52](https://github.com/JavaScript-NZ/Society-Meetings/issues/52) 67 | 68 | $35 was the common answer to what people thought the cost should be. General consensus is that it should be as cheap as possible while allowing us to work on things in the background that is beneficial the committee as a while. 69 | 70 | Still a question about what people actually get. Jen mentioned that concrete benefits don't seem to be necessary as much as people knowing they are helping the community. 71 | 72 | Student membership of, say $5, was also raised as an option. As long as "student" isn't only teriary students - people may still be in a difficult position. Don't want to be driven by only having people in the society who can afford it. We don't (or shouldn't) check their "student" status anyway. Maybe "student" isn't the best term to use. Stevie thought we could have a default price ($20, $35, whatever) but people can really pay what they want. Or maybe people could pay more if they like. 73 | 74 | Motion passed - scale of default $35, minimum of $5 (or whatever the minimum fee is when we take GST, accountants fees, etc into account). 75 | 76 | James to take care of updating the site for this once we have a minimum value sussed, 77 | 78 | ## Subscription system [#54](https://github.com/JavaScript-NZ/Society-Meetings/issues/54) 79 | 80 | Stripe seems like a good option. We should be able to set up a second Stripe account (the first being the conference site). 81 | 82 | James to start taking care of this and integrating this into Keystone. 83 | 84 | ## Slack history [#47](https://github.com/JavaScript-NZ/Society-Meetings/issues/47) 85 | 86 | If we want to get a not-for-profit status then the account owner needs to get in touch with Slack. 87 | 88 | ## Tech community awards [#49](https://github.com/JavaScript-NZ/Society-Meetings/issues/49) 89 | 90 | Alex doesn't have enough time to tackle this, but Anna has taken over it. Would be nice to do something in conjunction with the conference. Something small, possibly two categories - one for OSS participation, and one for promoting and educating JavaScript in NZ. How do we nominate? How do we chose the winner? And do we have a "prize" or is it purely symbolic? 91 | 92 | Owen brought up the idea that the international keynote speakers could be the judging committee. Anna had a smiliar idea about using speakers or the committee as a panel Stevie thought maybe the attendants of the conference could be the ones that vote. Maybe a box on the day of the conference where people submit votes? 93 | 94 | James should throw something up on the website too. 95 | 96 | Lets get something sorted in the next couple of weeks. 97 | 98 | ## Setting up the society as a non-profit [#53](https://github.com/JavaScript-NZ/Society-Meetings/issues/53) 99 | 100 | Being a charity does give us a few benefits. Like getting GST refunds, and the perception of being a charity when asking for sponsorship (i.e. - companies sponsoring us could get tax back). But there needs to be a number of people involved and there are more legal goings on. Also a slow process (like 6 months or so). 101 | 102 | Do we want to deal with the overhead? May need to get a bit of legal advice. 103 | 104 | Owen's thought is that the increase in budget may not be worth the overhead we have to go through. Prob also need the recurring status stuff sorted out. 105 | 106 | Revisit this in a few months or so. 107 | 108 | ## Corporate society sponsorship [#45](https://github.com/JavaScript-NZ/Society-Meetings/issues/45) [#46](https://github.com/JavaScript-NZ/Society-Meetings/issues/46) 109 | 110 | What do we offer and what are the levels? Nothing much has changed since the last meeting as we're still not 100% on what we offer. 111 | 112 | Proposal to wait until the site is up, have the conference, and then come back to this. 113 | 114 | ## Learning materials [#38](https://github.com/JavaScript-NZ/Society-Meetings/issues/38) 115 | 116 | Park this for the moment. Motion passed 117 | 118 | ## Farewells 119 | 120 | ![](http://media1.giphy.com/media/11AuX2SHScQumk/giphy.gif) 121 | 122 | 123 | 124 | 125 | -------------------------------------------------------------------------------- /2017/Committee-2017-04-02.md: -------------------------------------------------------------------------------- 1 | **Date:** 2nd April 2017 2 | 3 | **Time:** 8pm 4 | 5 | **Location:** Google Hangouts 6 | 7 | **Video:** [YouTube Link](https://www.youtube.com/watch?v=8Kt65m8Js_k&feature=youtu.be) 8 | 9 | # Attendance 10 | Committee members in attendance: 11 | - Owen 12 | - Alex 13 | - Anna 14 | - Craig 15 | - James 16 | - Jen 17 | - Kevin 18 | - Samson 19 | 20 | # Minutes 21 | 22 | # Round of introductions 👋 23 | 24 | # Status of financials / 2016 taxation - Alex 25 | - $102.96 paid for 2016 tax 26 | - Discounted rates ~$317 for delay 27 | - Shifted accountants to Dale (from Charmaine at Enspiral Accounting) 28 | - We will have to pay a bit of tax as there is a bit of a balance 29 | - Need to line up things for Anual General Meeting (AGM) 30 | 31 | # [Post conference retro](https://github.com/JavaScript-NZ/Society-Meetings/issues/55) - Jen 32 | - Was a success! 33 | - Bit or money left over. 34 | - Jen has put together a comprensive guide. 35 | - Application process for people that want to run it next. 36 | - Put together a survey to gather feedback. 37 | - Voted on the above and it was a unanimous yay. 38 | 39 | # [Transcription of videos](https://github.com/JavaScript-NZ/Society-Meetings/issues/58) - Alex 40 | - Putting transcription of NZ JS Con on hold till after GST is paid. 41 | 42 | # [Speaking at overseas conferences fund](https://github.com/JavaScript-NZ/Society-Meetings/issues/57) - Anna 43 | - Thinking about having a pool of money avaliable for travel expenses. 44 | - Only heard of this for academic conferences not industry ones so far. 45 | - The fund would be for speaking engagements for NZ JS exposure. 46 | - Next step looking for for how to fund, selection criteria, and if there are other things like it out there to draw from. 47 | 48 | # [Societies neutrality](https://github.com/JavaScript-NZ/Society-Meetings/issues/56) - Kevin 49 | - As a result of a Tweet the quesion was raised if the Committee should be natural on all topics. 50 | - Jen noted what we are not already just by having a Code of Conduct. 51 | - Jen also noted an anecdotal story about grey areas. 52 | - Talked about dealing with it on a case-by-case basis. 53 | - Anna brought up that we have an opinion about something when we have to make a dicission. 54 | - Those message should be made as a commette not one person. 55 | 56 | # [Status update on reocurring subscriptions](https://github.com/JavaScript-NZ/Society-Meetings/issues/54) - James 57 | - James is working on it and looking into automated subscriptions. 58 | - We will get the commettee pushed though once that is set up. 59 | 60 | # [Forming working groups to grow our community](https://github.com/JavaScript-NZ/Society-Meetings/issues/59) - Alex 61 | - After the call-to-action at Alex's NZ JS Con there as a big response. 62 | - Thinking about forming working groups base on themes Alex is starting to notice. 63 | - Topics so far: 64 | - Inclusivity 65 | - Need to take notes about what has worked and didn't work with Node JS one. 66 | - Mentorship 67 | - Considering a Meet-up that can be copied in other cities 68 | - Education 69 | - Lots of people doing great things already. 70 | - Teaching at different levels. 71 | - Networking 72 | - People wanting to know how do I run a Meetup? 73 | - Jen suggested using some sort of consensus or online based tool to sort. 74 | - James talked about using Github tags 75 | - Owen and Jen said Code of Conduct violations can be escalated to us and there is a reporting channel. 76 | 77 | # Open to the floor… 78 | 79 | ## AGM (Annual General Meeting) 80 | - First Sunday in May we will dicsuss again. 81 | - We need to give 30 days notice. 82 | 83 | # Goodbye 👋 84 | -------------------------------------------------------------------------------- /2017/Committee-2017-05-07.md: -------------------------------------------------------------------------------- 1 | **Date:** 7th May 2017 2 | 3 | **Time:** 8pm 4 | 5 | **Location:** Google Hangouts 6 | 7 | **Video:** [YouTube Link](https://www.youtube.com/watch?v=FqEeh4MIfC8) 8 | 9 | # Attendance 10 | Committee members in attendance: 11 | - Owen 12 | - Jen 13 | - Stevie 14 | - Samson 15 | 16 | # Minutes 17 | 18 | # Round of introductions 👋 19 | 20 | # [Next year's conference](https://github.com/JavaScript-NZ/Society-Meetings/issues/55) 21 | - Nobody met the deadline 22 | - Considering options 23 | - Jen might prod some people that were interested and see if potentially interested people might still be willing with a bit more info 24 | - Took 6 days of annual leave, 60 hours, 3 - 4 weekends 25 | - Lots of work for 1 person but not so bad with a more than one person organising 26 | - Lots of the original work will be easier the second time around 27 | - Going to try again because having a second event is key to keeping it going 28 | 29 | # Annual Return 30 | - Owen wanted to talk thought but need Alex for it so will have to wait this time 31 | - Owen is doing to take it on some of the work so it doesn't all fall on Alex 32 | - When we announce the AGM will do so with requisite amount of time (see last meetings notes) 33 | 34 | # Open to the floor… 35 | - Jen might be be able to take a look though some of the Gihub issues soon 36 | - Owen proposed we have a process where we check them out and clear them the week before a meeting 37 | - Short meeting today 38 | 39 | # Goodbye 👋 40 | -------------------------------------------------------------------------------- /2017/Committee-2017-06-11.md: -------------------------------------------------------------------------------- 1 | **Date:** 6th June 2017 2 | 3 | **Time:** 8pm 4 | 5 | **Location:** Google Hangouts 6 | 7 | **Video:** [YouTube Link](https://www.youtube.com/watch?v=QVVgevGKwjY) 8 | 9 | # Attendance 10 | Committee members in attendance: 11 | - Owen 12 | - Alex 13 | - Anna 14 | - Kevin 15 | - Stevie 16 | 17 | # Financial Update 18 | - We paid our GST 19 | - Dale now as all the details he needs (final statements, etc.) 20 | - Soon as it is done it will be distributed to all the Committee members 21 | - If it is sorted then we can announce AGM 22 | - Got the End of Year returns for the previous financial year 23 | - Accounts are looking good 24 | - Paid accountant for last year but still need to pay for this year (approx. $400) 25 | 26 | # AGM 27 | - Looking at end of July for our AGM to give 30 days notice for voting 28 | - We'll put up notice of Committee positions 29 | - Want to give plenty of time for people to nominate and vote 30 | - Owen to select some days (looking at end of July for AGM) 31 | - Nominate people (like yourselves) and need to be seconded 32 | - Github voting might should work again but there are a lot more non-members on Slack at the moment. 33 | 34 | # Membership and renewal 35 | - We should do a push for membership 36 | - There will be be a renewal request for membership 37 | - Owen to send out an email reminder 38 | 39 | # Sate of the Conference 40 | - Not much info as Jen isn't here 41 | - Murmuring of it in Auckland JS 42 | - Might have been some issues on how it was to be run 43 | - Stevie has tentatively put up his hand with support from others 44 | - Likely to be an Auckland based conference at this point 45 | 46 | # Code of Conduct (Issues [#1](https://github.com/JavaScript-NZ/Society-Meetings/issues/61) [#2](https://github.com/JavaScript-NZ/Society-Meetings/issues/62) [#3](https://github.com/JavaScript-NZ/Society-Meetings/issues/63)) 47 | - There were CoC breaches in the Slack channel this week 48 | - People don't know about about the Society or the Code of Conduct 49 | - Would be good to have a Code of Conduct check required to sign up to the Slack 50 | - We should do a wide announcement on regarding the Society and Code of Conduct on Slack 51 | - Good to have reminders on Slack channel (maybe bot?) 52 | - Samson is going to draft a CoC reminder 53 | - Thinking about members that can be a moderators 54 | - We need both both guides, roles and requirements for both moderators and admins 55 | - Suggested Actions 56 | 1. Add moderators 57 | 2. Committee members vote on them 58 | 3. Put info in your name if you are a mod 59 | 4. Will have group to members and committee to discuss 60 | 5. Have guidelines, re what to do immediately 61 | - Once the above is set up hopefully it will improve response timelines but we will also revisit it. 62 | -------------------------------------------------------------------------------- /2017/Committee-2017-07-09.md: -------------------------------------------------------------------------------- 1 | **Date:** 9th July 2017 2 | 3 | **Time:** 8pm 4 | 5 | **Location:** Google Hangouts 6 | 7 | **Video:** [YouTube Link](https://www.youtube.com/watch?v=3iO1ELTwuYk&feature=youtu.be) 8 | 9 | # Attendance 10 | 11 | Committee members in attendance 12 | 13 | - Owen 14 | 15 | - Alex 16 | - James 17 | - Craig 18 | - Jen 19 | - Kevin 20 | - Stevie 21 | - Samson 22 | 23 | # Last meetings action points 24 | 25 | - Talked about Annual Review 26 | - It is in 27 | - Now have to deal with AGM 28 | - Conference 29 | - Code of Conduct 30 | - Talked about community moderator 31 | - Guidelines around moderator actions 32 | - Ping on the general channel 33 | 34 | # Moderators 35 | 36 | - Have announce the issue on Slack 37 | - Doubled up on issue, need to close one 38 | - Should ping on Slack again, couple times a week 39 | - Consider the bot for some of that stuff but need people 40 | 41 | # Financial Return/Annual Report 42 | 43 | - Will wait till finalised one 44 | - Will be emailed around 45 | - Will need to be accepted by the AGM 46 | - Need to fix committee members, and address 47 | - So far it looks good 48 | - August 12th-13th-ish 49 | - Owen will send out Doodle to get time 50 | - Need to announce nominations 30 days before 51 | - Last year's process was ok, might need to talk about voting for it 52 | - Alex will send about the report 53 | 54 | # Change of Society Address 55 | 56 | - Changing the Society's address to Alex's address 57 | - Voted on and passed 58 | 59 | # JS Conference 2018 update 60 | 61 | - Stevie running the next JS Conf in Auckland 62 | - Work and Jen is backing the organisation 63 | - Stevie and one other person are quite involved 64 | - Once venue is secured will move along 65 | - Jen is going to help with the funding for people needing financial assistance 66 | - Once that stuff is more sorted then there will be more of an announcement and call for help. 67 | - Some people were wondering about the format 68 | - Voted on Stevie running 69 | - Passed 70 | 71 | # Shared Passwords 72 | 73 | - James making improvements to website 74 | - Showed issues with password management 75 | - Do we need everyone to have access? 76 | - Might not need everyone to have access 77 | - Have to consider vacation time 78 | - Is it worth it vs spending money on other things 79 | - Going to take it offline, and sort out the passwords 80 | 81 | # Website Updates 82 | 83 | - James has set up Stripe subscription stuff 84 | - Would like to get it live and tested tomorrow 85 | - Alex just needs to be aware that it is happening so they can be coded 86 | - User can sign up 87 | - Give details 88 | - Then CC details though Stripe 89 | - Comes off CC, then again in 12 months 90 | - Will get remainder emails for cancelation 91 | - Will have a source of truth in Keystone 92 | - Will consolidate from existing customers from Xero 93 | - Need to support coupon codes to forgive fees 94 | - Going to manually keep note of people that are not in the system and get them in next year 95 | - Will work on coupon codes in another update at another time 96 | - Voted on James realeasing it tomorrow 97 | - Passed 98 | 99 | # GST Return 100 | 101 | - It has been filed and it looks all good 102 | - Was late but got sorted by the accountant 103 | - New bill for accountant yet to pay 104 | 105 | # Misc. 106 | 107 | - Some outstanding PRs on meeting minutes 108 | - Now merged 109 | - Stevie looking for feedback and help re conf 110 | -------------------------------------------------------------------------------- /2018/Committee-2018-03-06.md: -------------------------------------------------------------------------------- 1 | Date: 06 March 2017 2 | 3 | Time: 8pm 4 | 5 | Location: Google Hangouts 6 | 7 | Video: https://www.youtube.com/watch?v=wWtrvHtSJkU 8 | 9 | # Agenda 10 | 11 | 1. Greetings :smile: 12 | 2. Conference status update (Steveie) 13 | 3. Treasurer handover (James P) 14 | 4. Farewells :wave: 15 | 16 | # Attendance 17 | 18 | Committee members in attendance: 19 | * Anna 20 | * Stevie 21 | * James P 22 | * James M 23 | * Jen 24 | * Owen 25 | 26 | # Minutes 27 | 28 | ## Conference status update (Steveie) 29 | 30 | Main blocking thing at the moment is if we want to run in in Auckland we aren’t going to be able to run it with two streams due to issues getting a venue. Canveat is that we can do that but we are talking about one room that fits thousands and one room that fit a couple hundred. 31 | 32 | Need to decide whether we instead want to run in as a single track or in another location. 33 | 34 | Venues we have looked at is Sky City, Aotea centre, Auckland convention and events, and have also contacted AUT and Auckland Uni. Best option out of that was ASB (but was 2200 in the main room) 35 | 36 | No response from AUT. Auckland Uni was inflexible in there schedule 37 | 38 | As we’re already in March we’re running a bit late to get something this side of June. Owen’s mentioned concern around cadence (i.e would like to still run this every year instead of every two years). 39 | 40 | Historical perspective - the two track format was so that we could have in depth technical talks along with talks more suited to newcomers - still considered an important feature. 41 | 42 | Keynotes were organised with around 4 months of notice. 43 | 44 | Still looking at 4 to 6 months lead time. Which means if we wanted to run it this year then it’d have to be later on (like Sept, Oct) 45 | 46 | If we were to go single track, we would be able to suss wither the Aotea centre. That has a larger room plus a breakout space (for if we wanted to run NodeBots or something). 47 | 48 | We could look at downsizing the conference but then we’re limiting the number of people that could attend. 49 | 50 | Jen & Owen - really want two tracks, but is that more important than having one in Auckland? Really important to have one this year. 51 | 52 | Anna - could Steve just check what’s available for a single track in October/November? And if that doesn’t work we could rethink it but if it does work then yay 😃 At a stretch we could look at moving that out to early next year. 53 | 54 | Make sure we avoid KiwiCon (17th/18th November) 55 | 56 | ## Treasurer handover (James P) 57 | 58 | At the moment the handover has been pretty frustrating as schedules don’t really match up. Alex is super busy with jobs and weddings, and James P has also been very busy. 59 | 60 | Will need to have this sorted by the end of March 61 | 62 | Neither Owen or James P have access to the accounts. Owen has filled out the accounts but nothing has happened from ASB. 63 | 64 | James P thinks he has access to Xero but if not then Owen will sort the access out. He has been getting treasurer emails (thanks Jen!) 65 | 66 | ## Farewells 67 | 68 | :wave: 69 | 70 | 71 | 72 | 73 | -------------------------------------------------------------------------------- /2018/Committee-2018-07-18.md: -------------------------------------------------------------------------------- 1 | **Date:** 18th July 2018 2 | 3 | **Time:** ? 4 | 5 | **Location:** Google Hangouts 6 | 7 | **Video:** [YouTube Link](https://www.youtube.com/watch?v=IMC4oPGcv10) 8 | 9 | Attendance 10 | === 11 | 12 | Committee members in attendance 13 | 14 | * Owen 15 | * Stevie 16 | * James M 17 | * Craig 18 | * Anna 19 | 20 | JS Committee Meeting - 18.07.2018 21 | === 22 | 23 | Summary from last time 24 | --- 25 | 26 | * Conference update (not happening this year). 27 | * Anna looking at conference for next year. 28 | 29 | Javascript Conf 2017/2018 30 | --- 31 | 32 | * Conference not going to happen in Auckland due to lack of on the ground help 33 | * Anna keen on holding the conference in Wellington 34 | * The original idea was to have the conference go to different NZ cities but it is proving harder to do at the moment due to not enough team support on the ground in each city 35 | * A bit easier in Wellington due to people, docs and resources available. 36 | * Looking at March-ish 37 | * Anna happy to help facilitate a team 38 | * Stevie: Happy as long as there it is more than one person holding it 39 | * James M: Worth talking to Jen about it first 40 | * Owen: Ideally we would move the conference around but better to have it regular first 41 | * Owen: Give Anna four weeks to explore the idea of a Wellington conf in March 42 | * Anna: Will look into enthusiasm of community support. Can't do it alone or lead it. 43 | * Vote - Unanimous 44 | * Craig: Why didn't we make it an official "JSConf" 45 | * Anna: We contacted them but they could not meet to an agreement 46 | * Craig: If interested, has contacts willing to talk to them. 47 | * Discussion around pros and cons of going back to JSConf given our existing brand and docs 48 | 49 | Financials 50 | --- 51 | 52 | * James 53 | * Has looked at Stripe subscriptions 54 | * Small number of student subscriptions 55 | * Subscriptions are starting to come up for the first time 56 | * No way of automatically following up on failed renewals 57 | * Owen - Willing to manually follow up 58 | * Anna: Didn't get a follow up email about failed credit card transaction 59 | 60 | Wrap up 61 | --- 62 | 63 | * Need to follow up with more regular meetings 64 | -------------------------------------------------------------------------------- /2018/Committee-2018-10-23.md: -------------------------------------------------------------------------------- 1 | **Date:** 23rd October 2018 2 | 3 | **Time:** 7:30pm 4 | 5 | **Location:** Google Hangouts 6 | 7 | **Video:** _Forgot to record this time._ 8 | 9 | # Attendance 10 | 11 | Committee members in attendance 12 | 13 | - Jen 14 | - James P 15 | - James M 16 | - Anna 17 | - Kevin 18 | - Stevie 19 | - Samson 20 | 21 | # JS Committee Meeting - 23.10.2018 22 | 23 | ## Summary from last time 24 | * Conference update (not happening this year). 25 | * Anna looking at conference for next year. 26 | 27 | ## Conference update 2019 28 | * Anna has people who are eager. 29 | * Already started to look into dates and venue. 30 | * Looking into June/July at the moment. 31 | * Looking at uni holidays but not school holidays at this point. 32 | * Looking into Victoria as a venue. 33 | * Most likely conference for next year. 34 | * June seemed like the only open time available. 35 | * Jen: Bearing in mind holding donated money over the tax year. 36 | * Jen: Existing docs on venue available but might need slight update in numbers. 37 | 38 | ## We haven't done an AGM this year. 39 | * We are behind and need to get on that. 40 | * Need to find a solution for voting on AGMs. 41 | 42 | ## Slack history 43 | * There is a Discord channel alternative 44 | * No one on the JS Committee has really looked into it 45 | * Hard to register as a charity due to it being US centric 46 | 47 | ## Minutes from last meeting 48 | * Still needs to be done (by Samson) 49 | 50 | ## JS Meetup is going well 51 | * Had good speakers and good people volunteering 52 | * Having ordered food makes it much easier to organise and maintain a meetup 53 | 54 | _[Technical difficulty interlude]_ 55 | 56 | ## Financial report 57 | * A bit of a loss at the moment ($77.62) 58 | * A few Stripe renews have failed 59 | * Javascript Conf still has balance 60 | * Membership fees still in there. 61 | * Overall the bank balance covers the profit/loss balance quite well. 62 | * GST needs to be paid soon by James. 63 | -------------------------------------------------------------------------------- /2019/AGM-2019-03-06.md: -------------------------------------------------------------------------------- 1 | # AGM 2018/2019 2 | 3 | Date: 3rd March 2019 4 | 5 | Time: 8pm 6 | 7 | Location: Google Hangouts 8 | 9 | Video: https://www.youtube.com/watch?v=yN1Ogf2EIlw 10 | 11 | ## Attendance 12 | 13 | Committee members in attendance: 14 | * Owen - President (Chair of meeting) 15 | * Samson - Secretary 16 | * Anna 17 | * James M 18 | * James P 19 | * Jen 20 | * Stevie 21 | * Craig 22 | 23 | ## Minutes 24 | 25 | #### Introductions to current committee members 26 | 27 | #### President's statement: 28 | 29 | >Hey all, 30 | First off I want to thank all the departing committee members for their support keeping this society running this year. We've certainly been thrown a few curve balls this year, from NodeBots not running to trying to get another JavaScript conference off the ground, we've been sent plenty of challenges and people have stepped up to support when ever they've been thrown our way, so for all your support and time I thank you. 31 | > 32 | >JavaScript NZ is a society that wouldn't be anything without members, we rely on support to keep operations going as we try and form a mature step in the society and keep a welcoming and open space for JavaScript developers across NZ to collaborate and talk, so to all our members we say thanks so much for being part of the journey. 33 | > 34 | >2019 is going to be an interesting year, we really want to get another conference off the ground and rely on supporters and volunteers to help with all these efforts. We're going to need the whole community to come together to help us get that off the ground. We look forward to a great 2019 with our incoming committee and members. 35 | > 36 | >Many thanks to all of you 37 | > 38 | >Owen 39 | > 40 | >Chair 41 | > 42 | >Javascript NZ 43 | 44 | ### Financial statement: 45 | 46 | [Link to statement](https://github.com/JavaScript-NZ/Society-Documentation/blob/master/financials/JavaScript%20New%20Zealand%20-%20Financial%20Report.pdf). 47 | 48 | The statement was accepted with 8 votes. 49 | 50 | ### Voting for committee nominees: 51 | 52 | Nominees were as per the 2019 issues at the [election repo](https://github.com/JavaScript-NZ/committee-election/issues?q=is%3Aissue+is%3Aclosed). 53 | 54 | #### James Pluck for General Member 55 | 56 | Passed with 10 votes. 57 | 58 | #### Fabian Cook for General Member 59 | 60 | Passed with 10 votes. 61 | 62 | Note: Fabian put himself forwards for the open Treasurer position during the meeting, this will be ratified at the next committee meeting. 63 | 64 | #### aurynn shaw for General Member 65 | 66 | Passed with 11 votes. 67 | 68 | #### Kevin Isom for General Member 69 | 70 | Passed with 11 votes. 71 | 72 | #### Owen Evans for President 73 | 74 | Passed with 10 votes. 75 | 76 | #### Jen Zajac for Secretary 77 | 78 | Passed with 10 votes. 79 | 80 | ### Farewell and thank you to outgoing committee members 81 | 82 | Thank you to Anna, James M, Samson, Craig and Stevie for their efforts on the committee over the last year. 83 | 84 | ### Reminder that members can raise issues for discussion by the committee 85 | 86 | https://github.com/JavaScript-NZ/Society-Meetings/issues 87 | -------------------------------------------------------------------------------- /2019/Committee-2019-03-20.md: -------------------------------------------------------------------------------- 1 | **Date:** 19th March 2019 2 | 3 | **Time:** 8:30pm 4 | 5 | **Location:** Google Hangouts 6 | 7 | **Video:** [Link to recording](https://www.youtube.com/watch?v=m8lZVIzmZM8) 8 | 9 | # Attendance 10 | 11 | Committee members in attendance 12 | 13 | - Owen 14 | - Jen 15 | - Fabian 16 | - James 17 | - Kevin 18 | - Aurynn 19 | 20 | # JS Committee Meeting - 19.03.2019 21 | 22 | ## Committee introductions 23 | 24 | * Housekeeping 25 | * Ratified Fabian as Treasurer - all committee members voted in favour. 26 | * Some further work to do to set up required access for Fabian to e.g. bank account 27 | 28 | ## Issues 29 | 30 | ### [2019 AGM #74](https://github.com/JavaScript-NZ/Society-Meetings/issues/74) 31 | 32 | * AGM was completed successfully, minutes are at [this link](https://github.com/JavaScript-NZ/Society-Meetings/blob/master/2019/AGM-2019-03-06.md). 33 | 34 | ### [Get history on Slack #47](https://github.com/JavaScript-NZ/Society-Meetings/issues/47) 35 | 36 | * Discussion of investigation so far - need to be a charity to get a proper account 37 | * Potential alternative - offline logging? Fabian to investigate if this would meet requirements. 38 | 39 | ### [Create a better on boarding process so people are aware of our society code of conduct and rules #61](https://github.com/JavaScript-NZ/Society-Meetings/issues/61) 40 | 41 | * This issue originally added a tickbox to the public member signup process to ensure members accepted the CoC 42 | * While this now works, it doesn't help with bot signups, for which we have been seeing an uptick, nor does it actually ensure the CoC has been read 43 | * Self sign-up has been temporarily disabled, Owen is investigating a better solution - there is a Slack app that can help with a semi-automated (but requiring signoff from a human mod) process 44 | 45 | ### [Transcription of the nz.js(con) videos? #58](https://github.com/JavaScript-NZ/Society-Meetings/issues/58) 46 | 47 | * Jen explained how she had good intentions for this but sadly due to lack of time had stalled out after fixing the first video. It might be possible to hire a service but she didn't find an easy way of doing so. The auto transcriptions do exist in the meantime, although the quality is not amazing. 48 | * Quite a lot of time has passed - we decided it would be better to try and make this a priority for the next conference, potentially via a real-time transcription service that could also help attendees at the conference. 49 | * James did wonder at the possibility of pick up some of the outstanding transcription to work on, Jen to follow up with him. 50 | 51 | ### [Better password management for Society accounts #72](https://github.com/JavaScript-NZ/Society-Meetings/issues/72) 52 | 53 | * Jen spend a while investigating this some time ago - it turned out to be not straightforwards as most paid services have per user pricing which is a chunk of $$$. 54 | * A cruder solution may be the best option, for e.g. a keypass file that is sync'd via Google Drive 55 | * Passbolt (open source) might also work, but would require self hosting 56 | * It would be good to be able to cycle credentials periodically 57 | * Kevin to investigate/set up the new solution, Jen to undertake cycling creds and adding to new solution when set up 58 | 59 | 60 | ### [Speaking at overseas conferences fund #57](https://github.com/JavaScript-NZ/Society-Meetings/issues/57) 61 | 62 | * We currently don't have funds for this, it could be something that we could look to get sponsorship for, but we would need someone to step up to lead this effort [secretary's note: said person does not have to be on the committee, get in touch if this is something you're keen to work on with our help] 63 | * Closing this for now 64 | 65 | ### [Learning materials - How can we best handle these? #38](https://github.com/JavaScript-NZ/Society-Meetings/issues/38) 66 | 67 | * We think they are successfully housed at EDA now, closing this. 68 | 69 | ### [Forming working groups to address areas needing improvement #59](https://github.com/JavaScript-NZ/Society-Meetings/issues/59) 70 | 71 | * A lot of this did get followed up on e.g. Winter Mentor, closing this issue [secretary's note - but if people want to raise other specifics please feel free to do so]. 72 | 73 | ## [Moderation process #78 (for the slack channel)](https://github.com/JavaScript-NZ/Society-Meetings/issues/78) 74 | 75 | * Fabian raises the issue that we should have a common process for moderators 76 | * Owen is putting in tooling for messaging a moderators channel (so people can reach out to mods as a group rather than having to email or message individuals) 77 | * We should ask to try and get more moderators as per https://github.com/JavaScript-NZ/Society-Meetings/issues/66 but need to spread that message in the slack channel itself rather than just in an issue - we should also be vetting potential mods somehow 78 | * Ideally we would have a moderation guide 79 | * Do exiting community docs exist for moderation that we could use as a starting point? - Aurynn and James had some suggestions, which they will follow up and report back 80 | * Owen with create a draft for discussion 81 | * When onboarding mods, ensure that they aware of bias and CoC guidance, and given the support they need 82 | * Why do we need to spread the moderation around? Want to avoid burnout 83 | * We aren't going to be able to manage 24/7 coverage, need to set that expectation, but having more mods available will help 84 | 85 | ## Other business 86 | 87 | ### nz.js(con); 88 | 89 | * Brief recap of current state of play - it was originally mooted that the 2019 Wellington reboot would be mid-year, the timing seems tight on that now 90 | * James to follow up with Anna about where conference prep got to, so we can discuss next meeting 91 | * https://jsfest.nz/ is also a thing (not much detail available as yet though), James is trying to find out more to see if there is any overlap/ways we can help 92 | -------------------------------------------------------------------------------- /2019/Committee-2019-08-06.md: -------------------------------------------------------------------------------- 1 | **Date:** 6th August 2019 2 | 3 | **Time:** 7:30pm 4 | 5 | **Location:** Zoom 6 | 7 | **Video:** [Link to recording](https://www.youtube.com/watch?v=6ueFri34QOw&feature=youtu.be) 8 | 9 | ## Attendance 10 | 11 | Committee members in attendance 12 | 13 | - Owen 14 | - Jen 15 | - Fabian 16 | - Kevin 17 | - Aurynn 18 | - James 19 | 20 | # JS Committee Meeting - 06.08.2019 21 | 22 | ## Issues 23 | 24 | This meeting was primarily a discussion of whether it would be a good idea to 25 | wind up the Incorporated Society, given the current lack of ongoing Society 26 | projects. 27 | 28 | We talked about some of the original goals of the society, and that we have seen 29 | a dwindling interest in Committee involvement, and whether we are still meeting 30 | our purpose. 31 | 32 | We discussed that getting rid of the Incorporated Society infrastructure would 33 | not necessarily mean a shuttering of some of the ongoing things the Society 34 | provides, for example the Slack channel, but it would be a way of being able to 35 | avoid some of the accounting and member management burden. 36 | 37 | The Slack channel would still need to have a management process in place even if 38 | the Society is wound up. 39 | 40 | We looked at what would be involved in moving forwards with closing the 41 | Incorporated Society, which is detailed in [this 42 | link](http://www.societies.govt.nz/cms/incorporated-societies/ending-an-incorporated-society/liquidation). 43 | Broadly speaking, two full general meetings would be required, plus the 44 | appointment of an offical liquidator. We believe the Society still has 45 | sufficient funds to be able to cover this. 46 | 47 | We talked about what would need to happen in order for the liquidation not to be 48 | the outcome. This might involve other members stepping forwards to be involved in things. 49 | 50 | Fabian mooted that he might be interested in picking up the Nodebots events. 51 | There was a brief discussion about what might be involved in that. 52 | 53 | Jen said that she is still potentially interested in running a new nz.js(con); 54 | conference, and that having an engaged society Committee would be helpful in 55 | progressing that. 56 | 57 | In light of the two proposals above, and also because the liquidation would by 58 | necessity be an incremental process, the Committee resolved to keep the Society 59 | running until at least the next AGM, whereupon the question of whether to keep 60 | running or not can be discussed across the broader membership. 61 | 62 | Because of this "limbo" period while this is being resolved, the Committee 63 | discussed temporarily reducing the cost of Memberships to the Society to 0. This 64 | should not cause any financial hardship to the Society until we can reconsider 65 | the issue at the next AGM. 66 | 67 | ## Actions 68 | 69 | * Owen to set up Fabian for bank account access & other Treasurer duties 70 | * Owen to set membership payments to 0 71 | * Owen to draft email to send to membership 72 | * Jen to renew domain & update domain contact details 73 | * Fabian to explore potential for Nodebots renewal & seek guidance from original Nodebots team 74 | * Jen to find out where previous conference prep got to & make a proposal for 2020 75 | -------------------------------------------------------------------------------- /2020/AGM-2020-10-30.md: -------------------------------------------------------------------------------- 1 | # AGM 2019/2020 2 | 3 | Date: 29th October 2020 4 | 5 | Time: 7pm 6 | 7 | Location: JavaScript New Zealand Slack in #society-agm channel 8 | 9 | ## Attendance 10 | 11 | Committee members in attendance: 12 | * Owen - President 13 | * Jen - Secretary 14 | * Fabian - Treasurer 15 | * Kev 16 | * Aurynn 17 | * James P 18 | 19 | ## Minutes 20 | 21 | As the meeting took place asyncronously over Slack it was agreed the there would be a 24 hour open period on the voting. 22 | 23 | #### President's statement: 24 | 25 | Owen as outgoing president: 26 | 27 | > As I get to my last committee meeting as JSNZ Chair I would like to acknowledge a number of things and people that have taken us through the past few years. First off I have to point out the elephant in the room, that 2020 has been one hell of a year. If it has affected you directly or indirectly my heart goes out to each and every one of you as we have all been directly or indirectly impacted by the world turning on it’s head this year.On a more direct impact I want to acknowledge the hard work by Jen and the rest of the volunteers that worked hard to try and get nz.js(con) back this year only to have pandemic put pains to all the planning and force a reschedule to next year. Thank you! I know from my own experience how hard that has been with a lot of uncertainty. But thank you for your driving commitment to keep the conference idea going and I look forward to great things.Speaking of volunteers, this committee, this space, this society wouldn’t exist without many countless hours of volunteer work, from the committee and beyond. I want to thank each and every one of those who have put in time to create a diverse and open community, to help build a nurturing community and help foster a society that will, I believe, go from strength to strength.We need you all, and we couldn’t have done it without you. While this year might not be the greatest from a financial or activity point of view, but it may be the greatest from fostering a community and taking us to the next stage.As I step down from this position I have tried hard to fulfil with increasing commitments on my time I hope I hand over to a team that will continue to garner your support, I know they have mine. And I hope that more of you will become involved over the next year or so. We are a great community and I love the fact that it exists. Kia Kaha to all of you 28 | 29 | ### Financial statement: 30 | 31 | [Link to statement](https://github.com/JavaScript-NZ/Society-Documentation/blob/master/financials/JavaScript_New_Zealand_-_Financial_Report_2020.pdf). 32 | 33 | The statement was accepted with 9 votes. 34 | 35 | ### Voting for committee nominees: 36 | 37 | Nominees were as per the 2020 issues at the [election repo](https://github.com/JavaScript-NZ/committee-election/issues?q=is%3Aissue+is%3Aclosed). 38 | 39 | #### Fabian Cook for President 40 | 41 | Passed with 9 votes for. 42 | 43 | As the new president, at this point in the meeting Fabian took over as Chair of the meeting. 44 | 45 | #### Jen Zajac for Secretary 46 | 47 | Passed with 10 votes for. 48 | 49 | #### Stevie Mayhew for General Member 50 | 51 | Passed with 9 votes for. 52 | 53 | #### Eduardo Rabelo for General Member 54 | 55 | Eduardo was not available at the meeting. There were more abstentions than votes for, not passed. 56 | 57 | #### Jae Huh for General Member 58 | 59 | Passed with 9 votes for. 60 | 61 | #### Julia Niall for General Member 62 | 63 | Passed with 8 votes for. 64 | 65 | #### Aurynn Shaw for Treasurer 66 | 67 | Passed with 10 votes for. 68 | 69 | ### Farewell and thank you to outgoing committee members 70 | 71 | Thank you to Owen, Kev and James P for their efforts on the committee over the last year. 72 | 73 | ### Reminder that members can raise issues for discussion by the committee 74 | 75 | https://github.com/JavaScript-NZ/Society-Meetings/issues 76 | -------------------------------------------------------------------------------- /2020/Committee-2020-11-23.md: -------------------------------------------------------------------------------- 1 | **Date:** 23rd November 2020 2 | 3 | **Time:** 7:30pm 4 | 5 | **Location:** Google Meet 6 | 7 | # Attendance 8 | Committee members in attendance 9 | 10 | - Fabian (president) 11 | - Aurynn (treasurer) 12 | - Jen (secretary) 13 | - Stevie 14 | - Julia 15 | - Jae 16 | 17 | # JS Committee Meeting - 23.11.2020 18 | 19 | ## Committee introductions 20 | 21 | * Committee did a round of intros. Welcome to our new and returning members! 22 | 23 | ## nz.js(con); 24 | 25 | * Summary of where we're at, broadly: 26 | - the conference was originally going to be November this year, however the pandemic made that impractical. It is moved back to June next year. Venue is locked in. 27 | - financials are looking OK, we have two Gold sponsors who have already paid up and at least two more who have verbally agreed to pay in the new year 28 | - the video recording service we used before is based in Australia so given the state of international travel we may not be able to sort that out. There are some more homerolled alternatives if necessary. 29 | - we'll be focussing on NZ based keynotes 30 | - the aim is to have CFP up mid-December (with a fairly longish open period), and tickets on sale Q1 next year. 31 | 32 | ## Issues from the society meetings tracker 33 | 34 | ### Issue 47 - [Get history on Slack](https://github.com/JavaScript-NZ/Society-Meetings/issues/47) 35 | 36 | * Fabian has a method for grabbing the full history via the export function 37 | * No movement on the original investigation to get a charity status with Slack - we think this unlikely to pan out 38 | * Should we use something else instead of Slack? That's a separate issue 39 | * Should we make the export searchable externally? Could use slack as an auth provider to keep the access consistent with existing access 40 | * Need to investigate further, e.g. what would the hosting cost be, how easy would it be to set something up based on the export 41 | * Stevie is happy to investigate and report back 42 | * Vote passed to begin this investigation 43 | 44 | ### Issue 71 - [Make committee voting anonymous](https://github.com/JavaScript-NZ/Society-Meetings/issues/71) 45 | * the current committee does not believe this is desirable, as it's both difficult to implement well, and we do need to record votes against names of society members 46 | * if people are concerned about not being able to downvote where they believe it's applicable without social repercussions, the best thing to do is actually reach out to a committee member ahead of the AGM, ideally so we can do some extra due diligence before a vote is tabled 47 | * we are closing this issue 48 | 49 | ### Issue 72 - [Better password management for Society accounts](https://github.com/JavaScript-NZ/Society-Meetings/issues/72) 50 | 51 | * as our original Lastpass solution has expired (and it didn't scale properly anyway), and investigations into alterantives only discovered that they're really expensive, we are currently using a locked down access spreadsheet 52 | * the only people with access to this spreadsheet currently are Jen and Fabian, old committee members are now removed (and we still trust in their good intentions anyway) 53 | * this is not an ideal solution but it is 'good enough' 54 | * most accounts we have can have delegated auth via an individual's private account, anyway 55 | * vote passed that using a spreadsheet is an OK solution for now 56 | 57 | ### Issue 78 - [Moderation process](https://github.com/JavaScript-NZ/Society-Meetings/issues/78) 58 | 59 | * the `/admin` command now exists in the Slack, and can be used to message mods - it might be good if we set a periodic reminder about it / add something to the topic in general 60 | * that change probably closes out this old issue 61 | * however, it's possible we might need some further thought into whether we have implicitly changed our polices about who we let into the channel? 62 | * the changes here were originally to contend with the large number of spam accounts we were having join the channel, but there is probably more to discussed here, we'll open an issue to discuss this specifically next time 63 | 64 | ### Issue 79 - [Reducing channel count within Slack](https://github.com/JavaScript-NZ/Society-Meetings/issues/79) 65 | 66 | * there are a lot of low activity channels, could we generate more conversation by consolidating some of them? 67 | * channels are free, is there any harm in leaving them open? 68 | * can't do this as a forceful 'you must', but we might be able to put a polite notice on channels with no activity about closing it / that people are free to start it again if they want 69 | * Jen to draft a message and put it in the committee channel for some more consideration 70 | 71 | ## Other business 72 | 73 | * we can gather some more issues for the next meeting if there are things on people's minds - if you're reading this any there's something you'd like us to explore [please raise an issue](https://github.com/JavaScript-NZ/Society-Meetings/issues) :) 74 | * we will aim schedule the next meeting for 2 months from now (bi-monthly schedule) 75 | -------------------------------------------------------------------------------- /2021/Committee-2021-04-22.md: -------------------------------------------------------------------------------- 1 | **Date:** 22nd April 2021 2 | 3 | **Time:** 8:30pm 4 | 5 | **Location:** Google Meet 6 | 7 | # Attendance 8 | 9 | Committee members in attendance 10 | 11 | - Fabian (president) 12 | - Aurynn (treasurer) 13 | - Jen (secretary) 14 | - Stevie 15 | - Julia 16 | - Jae 17 | 18 | # JS Committee Meeting - 22.04.2021 19 | 20 | ## nz.js(con); update 21 | 22 | * Jen gave a progress report: 23 | - Sponsorship going OK, trying to get one more old sponsor 24 | - Subissions were a bit flat for the first end of CFP, but have picked up now with the extended deadline so looking in good shape 25 | - Venue has been a bit slack about getting me quotes, AV quote has now come through and looks good, still chasing catering 26 | - Hoping to use Next Day video again, dependant on travel bubble 27 | - Aiming to get tickets up for sale this weekend 28 | 29 | ## Issues from the society meetings tracker 30 | 31 | ### Issue 47 - [Get history on Slack](https://github.com/JavaScript-NZ/Society-Meetings/issues/47) 32 | 33 | * Silverstipe Slack channel uses some custom tooling that we might be able to use 34 | * $20 a month cost for hosting 35 | * Can't get back past history but will start logging it going forwards 36 | * Silverstripe f/e 37 | * Try it for three months? 38 | * Let people know what's happening [Stevie to draft something] 39 | 40 | ### Issue 79 - [Reducing channel count within Slack](https://github.com/JavaScript-NZ/Society-Meetings/issues/79) 41 | 42 | * Jen presented a draft message to use in channels (rather than a technical solution): 43 | - :wave: hey all, this channel has been pretty quiet recently. We're having a bit of a tidy up of low-use channels :broom:, so unless anyone particularly objects, in a few days I'll close this one up. 44 | Feel free to use the main #general channel, or reopen this channel if you like :smile: 45 | * We can put to put this in channels as we see inactive ones [Jen] 46 | 47 | ## Other business 48 | 49 | * Admitting people into the Slack - are the hurdles too much? 50 | - Do we want to turn off the robot? We used to have a problem with spammers 51 | - For now we will leave the auto inviter on, but approve everyone, and reasses how that's going later 52 | 53 | * End of FY 54 | - Need to file GST by the end of May [Aurynn to follow up with accountant] 55 | -------------------------------------------------------------------------------- /2021/Committee-2021-10-18.md: -------------------------------------------------------------------------------- 1 | # JS Committee Meeting - 18.10.2021 2 | 3 | ## nz.js(con); update 4 | 5 | * The conference was broadly a success - we sold out tickets and got favourable responses to the feedback survey 6 | * The situation with the AU traveller who tested positive for COVID-19 was quite stressful, but the comms we gave a the time seem to have been in line with government advice 7 | * Although GST is still pending we seem to have made more of a "profit" on the conference than planned. This is due to a number of factors: 8 | - selling out all tickets 9 | - a larger balance of full price tickets compared to student tickets than anticipated 10 | - an under-utilisation of the financial aid fund despite active pushing 11 | - several late sponsors 12 | - a lowered appetite for risk due to the COVID situation meant Jen aimed for more of a buffer than usual 13 | * The committee will need to make a decision about what to do with these funds - they could potentially be rolled forwards to a future event 14 | * We'll have a clearer picture of the balance after the next statement from the accountant 15 | 16 | In regards to a future event: 17 | * Jen is unwilling to be conference director again, but is happy to mentor someone (or someones) else willing to act as director. This doesn't need to be someone on the committee. 18 | * Jen to draft a request for interest in running an event next year to run past the committee asynchronously 19 | 20 | ## Accounting update 21 | 22 | * All post conference receipts and bill payments are sorted 23 | * Accountant is getting GST prepped 24 | * Aurynn now has access to the bank accounts in her position as Treasurer 25 | 26 | ### Issue 47 - [Get history on Slack](https://github.com/JavaScript-NZ/Society-Meetings/issues/47) 27 | 28 | * No update as Stevie unable to make meeting 29 | * We'll ask him for an asynchronous update 30 | 31 | ### Issue 79 - [Reducing channel count within Slack](https://github.com/JavaScript-NZ/Society-Meetings/issues/79) 32 | 33 | * The number of channels has been reduced by us manually having a bit of clearout 34 | * Encouraging people to use #general more has had mixed success 35 | * Jen suggests setting up a bot to say hi to new folks and introduce themselves in #general per some other NZ based Slack channels - she will investigate and report back to the committee. 36 | 37 | ### Any other business 38 | 39 | * n/a 40 | -------------------------------------------------------------------------------- /2023/AGM-2023-08-10.md: -------------------------------------------------------------------------------- 1 | # AGM 2022/2023 2 | 3 | Date: 10 August 2023 4 | 5 | Time: 7pm 6 | 7 | Location: JavaScript New Zealand Slack in #society-agm channel 8 | 9 | ## Attendance 10 | 11 | Committee members in attendance: 12 | * Fabian Cook - President 13 | * Jen Zajac - Secretary 14 | * Julia Niall 15 | * Stevie Mayhew 16 | 17 | Other attendees: 18 | * Christopher Joe 19 | * Aodhan Hamilton 20 | * Jeremy Wells 21 | 22 | Apologies: Aurynn Shaw 23 | 24 | ## Minutes 25 | 26 | #### President's statement: 27 | 28 | Fabian as president, paraphrased from his statement. 29 | 30 | * Last society engagement we worked on was the conference in 2021, since then we've wound down as a society and we haven't really pushed for the need to have a society in general. 31 | * Some consideration among the existing committee about whether an incorporated society is required. We haven't been able to maintain the website, hosting and email. 32 | * This requires an investment of time to reboot and the current committee hasn't been able to find the time. 33 | * If we were to engage if any future events we'd need a large investment of personal time from interested people to carry that forwards. 34 | * The existing achievements of the Society still stand as successes 35 | 36 | There were 4 votes to accept the President's statement 37 | 38 | ### Financial statement: 39 | 40 | Presented by Jen of behalf of Aurynn Shaw, outgoing Treasurer 41 | 42 | [Link to statement for Fincial Year 2022](https://github.com/JavaScript-NZ/Society-Documentation/blob/master/financials/JavaScript_New_Zealand_-_Financial_Report_2022.pdf). 43 | 44 | [Link to statement for Fincial Year 2021](https://github.com/JavaScript-NZ/Society-Documentation/blob/master/financials/JavaScript_New_Zealand_-_Financial_Report_2021.pdf). 45 | 46 | > This is the financial statements for the year ending March, 2022. It covers the most recent nz.js(con), run in June 2021. The society's accounts are in good order. Since the provided financial statements, all income tax obligations have been paid, however there is an as-yet outstanding $6 expense to be paid.nz.js(con); made a larger profit than expected, which leaves the society with a healthy bank balance of a little over $15,000.There are very few ongoing expenses, specifically our accounting firm, domain registrations and email services. Accountech, our accounting firm, believes we are able to operate for the foreseeable future. 47 | 48 | The statement was accepted with 6 votes. 49 | 50 | ### Voting for committee nominees: 51 | 52 | Nominees were as per the 2023 issues at the [election repo](https://github.com/JavaScript-NZ/committee-election/issues). 53 | 54 | Discussion about the responsibilities involved in the Secretary and Treasurer position. 55 | 56 | Pause to wait for anyone to nominate themselves for Secretary and Treasurer as there were no prior nominees. 57 | 58 | Discussion around moving straight to the special vote in light of the fact no one wants to take on those roles. 59 | 60 | ### Special vote: Should JavaScript New Zealand Incorporated be dissolved and removed from the Incorporated Societies Register? 61 | 62 | 6 votes that the Society should be wound up as an Incorporated Society 63 | 64 | ### Special vote: In the event that the Society is dissolved, how should any surplus assets be disposed of? 65 | 66 | Per the rules of the society, "The surplus Money and Other Assets shall be distributed to: 1. A Charitable Organisation or Incorporated Society, as determined by the Committee." This vote is to help inform how any surplus funds should be distributed. Fabian proposed a system whereby each attendee has up to 3 votes each, to distribute between the proposed charity list (below) as they want. 67 | 68 | * Health Navigator Charitable Trust https://register.charities.govt.nz/Charity/CC36318 69 | * InternetNZ https://register.charities.govt.nz/Charity/CC30982 70 | * Starship https://www.register.charities.govt.nz/Charity/CC24272 71 | * Tūhura Tech https://register.charities.govt.nz/Charity/CC60416 72 | * Tararua College Educational Trust https://www.register.charities.govt.nz/Charity/CC20951 73 | * Netsafe https://www.register.charities.govt.nz/Charity/CC24058 74 | 75 | Votes were tallied as following: 76 | 77 | * Starship x7 78 | * Tūhura Tech x 6 79 | * InternetNZ x4 80 | * Tararua College Educational Trust x1 81 | 82 | Which gives a distribution as following: 83 | 84 | * Starship at 39% 85 | * Tūhura Tech at 33.3% 86 | * InternetNZ at 22.2% 87 | * Tararua College Educational Trust at 5.5% 88 | -------------------------------------------------------------------------------- /README.md: -------------------------------------------------------------------------------- 1 | # Society Meetings 2 | Meeting agendas and minutes 3 | --------------------------------------------------------------------------------