'
51 | );
52 | var els = $('a', nPaging);
53 | $(els[0]).bind( 'click.DT', { action: "previous" }, fnClickHandler );
54 | $(els[1]).bind( 'click.DT', { action: "next" }, fnClickHandler );
55 | },
56 |
57 | "fnUpdate": function ( oSettings, fnDraw ) {
58 | var iListLength = 5;
59 | var oPaging = oSettings.oInstance.fnPagingInfo();
60 | var an = oSettings.aanFeatures.p;
61 | var i, ien, j, sClass, iStart, iEnd, iHalf=Math.floor(iListLength/2);
62 |
63 | if ( oPaging.iTotalPages < iListLength) {
64 | iStart = 1;
65 | iEnd = oPaging.iTotalPages;
66 | }
67 | else if ( oPaging.iPage <= iHalf ) {
68 | iStart = 1;
69 | iEnd = iListLength;
70 | } else if ( oPaging.iPage >= (oPaging.iTotalPages-iHalf) ) {
71 | iStart = oPaging.iTotalPages - iListLength + 1;
72 | iEnd = oPaging.iTotalPages;
73 | } else {
74 | iStart = oPaging.iPage - iHalf + 1;
75 | iEnd = iStart + iListLength - 1;
76 | }
77 |
78 | for ( i=0, ien=an.length ; i'+j+'')
86 | .insertBefore( $('li:last', an[i])[0] )
87 | .bind('click', function (e) {
88 | e.preventDefault();
89 | oSettings._iDisplayStart = (parseInt($('a', this).text(),10)-1) * oPaging.iLength;
90 | fnDraw( oSettings );
91 | } );
92 | }
93 |
94 | // Add / remove disabled classes from the static elements
95 | if ( oPaging.iPage === 0 ) {
96 | $('li:first', an[i]).addClass('disabled');
97 | } else {
98 | $('li:first', an[i]).removeClass('disabled');
99 | }
100 |
101 | if ( oPaging.iPage === oPaging.iTotalPages-1 || oPaging.iTotalPages === 0 ) {
102 | $('li:last', an[i]).addClass('disabled');
103 | } else {
104 | $('li:last', an[i]).removeClass('disabled');
105 | }
106 | }
107 | }
108 | }
109 | } );
110 |
111 |
112 | /*
113 | * TableTools Bootstrap compatibility
114 | * Required TableTools 2.1+
115 | */
116 | if ( $.fn.DataTable.TableTools ) {
117 | // Set the classes that TableTools uses to something suitable for Bootstrap
118 | $.extend( true, $.fn.DataTable.TableTools.classes, {
119 | "container": "DTTT btn-group",
120 | "buttons": {
121 | "normal": "btn",
122 | "disabled": "disabled"
123 | },
124 | "collection": {
125 | "container": "DTTT_dropdown dropdown-menu",
126 | "buttons": {
127 | "normal": "",
128 | "disabled": "disabled"
129 | }
130 | },
131 | "print": {
132 | "info": "DTTT_print_info modal"
133 | },
134 | "select": {
135 | "row": "active"
136 | }
137 | } );
138 |
139 | // Have the collection use a bootstrap compatible dropdown
140 | $.extend( true, $.fn.DataTable.TableTools.DEFAULTS.oTags, {
141 | "collection": {
142 | "container": "ul",
143 | "button": "li",
144 | "liner": "a"
145 | }
146 | } );
147 | }
148 |
--------------------------------------------------------------------------------
/public_records_portal/static/js/plugins/accessifyhtml5.min.js:
--------------------------------------------------------------------------------
1 | /*
2 | * Accessifyhtml5.js
3 | *
4 | * Source: https://github.com/yatil/accessifyhtml5.js
5 | */
6 |
7 | var AccessifyHTML5=function(e,f){var c={article:{role:"article"},aside:{role:"complementary"},nav:{role:"navigation"},main:{role:"main"},output:{"aria-live":"polite"},section:{role:"region"},"[required]":{"aria-required":"true"}},g={ok:[],warn:[],fail:[]},k=g.fail,b,h,a,d,n,p,l,r,m,s=RegExp("aria-[a-z]+|role|tabindex|title|alt|data-[\\w-]+|lang|style|maxlength|placeholder|pattern|required|type|target|accesskey|longdesc"),t=0,q=document;if(q.querySelectorAll){e&&(e.header&&(c[e.header]={role:"banner"}),
8 | e.footer&&(c[e.footer]={role:"contentinfo"}),e.main&&(c[e.main]={role:"main"},c.main={role:""}));if(f&&f._CONFIG_&&f._CONFIG_.ignore_defaults)c=f;else for(a in f)c[a]=f[a];for(b in c)if(!b.match(/^_(CONFIG|[A-Z]+)_/)&&c.hasOwnProperty(b)){try{h=q.querySelectorAll(b)}catch(u){k.push({sel:b,attr:null,val:null,msg:"Invalid syntax for `document.querySelectorAll` function",ex:u})}p=c[b];(!h||1>h.length)&&g.warn.push({sel:b,attr:null,val:null,msg:"Not found"});for(l=0;l<'span6'f>r>t<'row'<'span6'i><'span6'p>>",
5 | "sPaginationType": "bootstrap",
6 | "aaSorting": [[ 1, "desc" ]], // 2nd column sort on #
7 | "aoColumnDefs": [
8 | { "bSortable": false, "aTargets": [ 0 ] }
9 | ],
10 | "iDisplayLength": 50,
11 | "oLanguage": {
12 | "sLengthMenu": "_MENU_ records per page"
13 | }
14 | } );
15 | /* adds placeholder text for search box */
16 | $('.dataTables_filter label input').attr( {
17 | "placeholder": "I'd like to find...",
18 | // "class": "text-right",
19 | });
20 | } );
--------------------------------------------------------------------------------
/public_records_portal/static/js/plugins/custom.bootstro.js:
--------------------------------------------------------------------------------
1 | /* calls bootstro (tutorial) plugin */
2 | $(document).ready(function(){
3 | // $("#tutorial").click(function(){
4 | bootstro.start(".bootstro", {
5 | onComplete : function(params)
6 | {
7 | // alert("Reached end of introduction with total " + (params.idx + 1)+ " slides");
8 | },
9 | onExit : function(params)
10 | {
11 | // alert("Introduction stopped at slide #" + (params.idx + 1));
12 | },
13 | // });
14 | });
15 | // $(".demo_stopOn").click(function(){
16 | // alert('Clicking on the backdrop or Esc will NOT stop the show')
17 | // bootstro.start('.bootstro', {stopOnBackdropClick : false, stopOnEsc:false});
18 | // });
19 | // $(".demo_size1").click(function(){
20 | // bootstro.start('.bootstro_size1');
21 | // });
22 | // $(".demo_nonav").click(function(){
23 | // bootstro.start('.bootstro', {
24 | // nextButton : '',
25 | // prevButton : '',
26 | // finishButton : ''
27 | // });
28 | // });
29 | // $(".demo_ajax").click(function(){
30 | // bootstro.start('', {
31 | // url : './bootstro.json',
32 | // });
33 | // });
34 | });
--------------------------------------------------------------------------------
/public_records_portal/static/js/plugins/jquery.ellipsis.js:
--------------------------------------------------------------------------------
1 | /*! jQuery ellipsis - v1.0.8 - 2013-06-23
2 | * https://github.com/STAR-ZERO/jquery-ellipsis
3 | * Copyright (c) 2013 Kenji Abe; Licensed MIT */
4 |
5 | (function($) {
6 | $.fn.ellipsis = function(options) {
7 |
8 | // デフォルトオプション
9 | var defaults = {
10 | 'row' : 1, // 省略行数
11 | 'char' : '...' // 省略文字
12 | };
13 |
14 | options = $.extend(defaults, options);
15 |
16 | this.each(function() {
17 | // 現在のテキストを取得
18 | var $this = $(this);
19 | var text = $this.text();
20 | var origHeight = $this.height();
21 |
22 | // 1行分の高さを取得
23 | $this.text('a');
24 | var rowHeight = $this.height();
25 | var targetHeight = rowHeight * options.row;
26 |
27 | if (origHeight <= targetHeight) {
28 | $this.text(text);
29 | return;
30 | }
31 |
32 | // Binary search for max length
33 | var start = 1;
34 | var end = text.length;
35 |
36 | while (start < end) {
37 | var length = Math.ceil((start + end) / 2);
38 |
39 | $this.text(text.slice(0, length) + options['char']);
40 |
41 | if ($this.height () <= targetHeight) {
42 | start = length;
43 | } else {
44 | end = length - 1;
45 | }
46 | }
47 |
48 | $this.text(text.slice(0, start) + options['char']);
49 | });
50 |
51 | return this;
52 | };
53 | }) (jQuery);
54 |
--------------------------------------------------------------------------------
/public_records_portal/static/js/plugins/rem.min.js:
--------------------------------------------------------------------------------
1 | /**
2 | * Module: rem - v1.3.2
3 | * Description: A polyfill to parse CSS links and rewrite pixel equivalents into head for non supporting browsers
4 | * Date Built: 2014-07-02
5 | * Copyright (c) 2014 | Chuck Carpenter ,Lucas Serven ;
6 | **/
7 | !function(a){"use strict";var b=function(){var a=document.createElement("div");return a.style.cssText="font-size: 1rem;",/rem/.test(a.style.fontSize)},c=function(){for(var a=document.getElementsByTagName("link"),b=[],c=0;c0?(r=[],q=[],n=[],d()):g()}},f=function(a,b){for(var c,d=k(a).replace(/\/\*[\s\S]*?\*\//g,""),e=/[\w\d\s\-\/\\\[\]:,.'"*()<>+~%#^$_=|@]+\{[\w\d\s\-\/\\%#:!;,.'"*()]+\d*\.?\d+rem[\w\d\s\-\/\\%#:!;,.'"*()]*\}/g,f=d.match(e),g=/\d*\.?\d+rem/g,h=d.match(g),i=/(.*\/)/,j=i.exec(b)[0],l=/@import (?:url\()?['"]?([^'\)"]*)['"]?\)?[^;]*/gm;null!==(c=l.exec(a));)n.push(j+c[1]);null!==f&&0!==f.length&&(o=o.concat(f),p=p.concat(h))},g=function(){for(var a=/[\w\d\s\-\/\\%#:,.'"*()]+\d*\.?\d+rem[\w\d\s\-\/\\%#:!,.'"*()]*[;}]/g,b=0;b0){var a=l,f,e=s.substring(0,e).replace(H,i);if(e==i||e.charAt(e.length-1)==o)e+="*";try{f=t(e)}catch(k){}if(f){e=0;for(c=f.length;e-1&&(a=a.substring(0,l));if(a.charAt(0)==":")switch(a.slice(1)){case "root":c=function(a){return b?a!=p:a==p};break;case "target":if(m==8){c=function(a){function c(){var d=location.hash,e=d.slice(1);return b?d==i||a.id!=e:d!=i&&a.id==e}k(j,"hashchange",function(){g(a,d,c())});return c()};break}return!1;case "checked":c=function(a){J.test(a.type)&&k(a,"propertychange",function(){event.propertyName=="checked"&&g(a,d,a.checked!==b)});return a.checked!==b};break;case "disabled":b=!b;case "enabled":c=function(c){if(K.test(c.tagName))return k(c,"propertychange",function(){event.propertyName=="$disabled"&&g(c,d,c.a===b)}),q.push(c),c.a=c.disabled,c.disabled===b;return a==":enabled"?b:!b};break;case "focus":e="focus",f="blur";case "hover":e||(e="mouseenter",f="mouseleave");c=function(a){k(a,b?f:e,function(){g(a,d,!0)});k(a,b?e:f,function(){g(a,d,!1)});return b};break;default:if(!L.test(a))return!1}return{className:d,b:c}}function w(a){return M+"-"+(m==6&&N?O++:a.replace(P,function(a){return a.charCodeAt(0)}))}function D(a){return a.replace(x,h).replace(Q,o)}function g(a,c,d){var b=a.className,c=u(b,c,d);if(c!=b)a.className=c,a.parentNode.className+=i}function u(a,c,d){var b=RegExp("(^|\\s)"+c+"(\\s|$)"),e=b.test(a);return d?e?a:a+o+c:e?a.replace(b,h).replace(x,h):a}function k(a,c,d){a.attachEvent("on"+c,d)}function r(a,c){if(/^https?:\/\//i.test(a))return c.substring(0,c.indexOf("/",8))==a.substring(0,a.indexOf("/",8))?a:null;if(a.charAt(0)=="/")return c.substring(0,c.indexOf("/",8))+a;var d=c.split(/[?#]/)[0];a.charAt(0)!="?"&&d.charAt(d.length-1)!="/"&&(d=d.substring(0,d.lastIndexOf("/")+1));return d+a}function y(a){if(a)return n.open("GET",a,!1),n.send(),(n.status==200?n.responseText:i).replace(R,i).replace(S,function(c,d,b,e,f){return y(r(b||f,a))}).replace(T,function(c,d,b){d=d||i;return" url("+d+r(b,a)+d+") "});return i}function U(){var a,c;a=f.getElementsByTagName("BASE");for(var d=a.length>0?a[0].href:f.location.href,b=0;b0&&setInterval(function(){for(var a=0,c=q.length;a8||!n)){var z={NW:"*.Dom.select",MooTools:"$$",DOMAssistant:"*.$",Prototype:"$$",YAHOO:"*.util.Selector.query",Sizzle:"*",jQuery:"*",dojo:"*.query"},t,q=[],O=0,N=!0,M="slvzr",R=/(\/\*[^*]*\*+([^\/][^*]*\*+)*\/)\s*/g,S=/@import\s*(?:(?:(?:url\(\s*(['"]?)(.*)\1)\s*\))|(?:(['"])(.*)\3))[^;]*;/g,T=/\burl\(\s*(["']?)(?!data:)([^"')]+)\1\s*\)/g,L=/^:(empty|(first|last|only|nth(-last)?)-(child|of-type))$/,B=/:(:first-(?:line|letter))/g,C=/(^|})\s*([^\{]*?[\[:][^{]+)/g,G=/([ +~>])|(:[a-z-]+(?:\(.*?\)+)?)|(\[.*?\])/g,H=/(:not\()?:(hover|enabled|disabled|focus|checked|target|active|visited|first-line|first-letter)\)?/g,P=/[^\w-]/g,K=/^(INPUT|SELECT|TEXTAREA|BUTTON)$/,J=/^(checkbox|radio)$/,v=m>6?/[\$\^*]=(['"])\1/:null,E=/([(\[+~])\s+/g,F=/\s+([)\]+~])/g,Q=/\s+/g,x=/^\s*((?:[\S\s]*\S)?)\s*$/,i="",o=" ",h="$1";(function(a,c){function d(){try{p.doScroll("left")}catch(a){setTimeout(d,50);return}b("poll")}function b(d){if(!(d.type=="readystatechange"&&f.readyState!="complete")&&((d.type=="load"?a:f).detachEvent("on"+d.type,b,!1),!e&&(e=!0)))c.call(a,d.type||d)}var e=!1,g=!0;if(f.readyState=="complete")c.call(a,i);else{if(f.createEventObject&&p.doScroll){try{g=!a.frameElement}catch(h){}g&&d()}k(f,"readystatechange",b);k(a,"load",b)}})(j,function(){for(var a in z){var c,d,b=j;if(j[a]){for(c=z[a].replace("*",a).split(".");(d=c.shift())&&(b=b[d]););if(typeof b=="function"){t=b;U();break}}}})}}})(this);
--------------------------------------------------------------------------------
/public_records_portal/static/js/track.js:
--------------------------------------------------------------------------------
1 | /* add a request form found at /new */
2 | $(document).ready(function(){
3 | /* validates track request form */
4 | $("#submitTrack").validate({
5 | rules: {
6 | request_id: {
7 | required: true,
8 | number: true
9 | },
10 | highlight: function(element) {
11 | $(element).closest('.control-group').removeClass('success').addClass('error');
12 | },
13 | success: function(element) {
14 | element
15 | .closest('.control-group').removeClass('error').addClass('success');
16 | }
17 | },
18 | });
19 | });
--------------------------------------------------------------------------------
/public_records_portal/static/json/README.md:
--------------------------------------------------------------------------------
1 | These JSON files are being used to hold:
2 |
3 | - Copy for web application
4 | - Action.json describes the actions a member of the public can take to submit a request, as well as the actions to be taken by a city employee. The text from this file is used for the website's copy. It tells users what will happen when they use a particular feature and who will be able to view the messages or documents uploaded.
5 | - Notcityrecords.json: When a member of the public types in a particular word or phrase pertaining to a record not possessed by the City of Oakland while submitting a request, a message pops up explaining to the user they need to contact another municipality. This file keeps track of all the phrases and messages.
6 | -Prr_help.json: This is the copy displayed on the "New Request" page. It includes tips for submitting a public records request, as well as three examples of public records requests.
7 | -Tutorial: The copy for the tutorial can be found here.
8 |
9 |
10 | - City Directories and contact information
11 | - Directory.json: The file contains the name and contact information for all City of Oakland employees. It is used to provide contact information to the public on the web page containing the request and responses from city employees.
12 | - Departments.json: This file contains the list of Public Records Request (PRR) Liaisons and their backup. (The PRR Liaisons are the ones responsible for fulfilling public records requests in the City of Oakland.) The liaisons are referenced using their email addresses. The file also contains a "Doc Types" field. These are the types of documents you can find within the department.
13 | - Do_not_email.json: If there is a city employee who should not receive email notifications, they are added to this list.
14 |
15 | Emails.json is a comprehensive list of they type of email notifications sent by this web application. It also includes information on who receives each notification and the email subject lines.
16 |
17 |
18 |
19 |
--------------------------------------------------------------------------------
/public_records_portal/static/json/emails.json:
--------------------------------------------------------------------------------
1 | {
2 | "Recipient types":
3 | ["Requester", "Subscribers", "Subscriber", "Staff owner", "Departmental backups", "Staff participants", "Staff participant"],
4 | "Notification types":
5 | {
6 | "Request assigned":
7 | {
8 | "Subject": "A request has been assigned to you",
9 | "Recipients": ["Staff owner"],
10 | "Email body": "We're not using this but we could."
11 | },
12 | "Staff participant added":
13 | { "Subject": "A request has been assigned to you",
14 | "Recipients": ["Staff participant"]
15 | },
16 | "Question asked":
17 | {
18 | "Subject": "There is a question about your request.",
19 | "Recipients":["Requester"]
20 | },
21 | "Question answered":
22 | {
23 | "Subject": "A question about this request has been answered by the requester.",
24 | "Recipients": ["Staff participants"]
25 | },
26 | "Request closed":
27 | {
28 | "Subject": "The request has been closed",
29 | "Recipients": ["Staff participants", "Subscribers"]
30 | },
31 | "City response added":
32 | {
33 | "Subject": "A response has been added to the request.",
34 | "Recipients": ["Subscribers"]
35 | },
36 | "Request due":
37 | {
38 | "Subject": "A request in your department is due in 2 days or less.",
39 | "Recipients": ["Staff owner", "Departmental backups"]
40 | },
41 | "Public note added":
42 | {
43 | "Subject": "A note has been added to this request by the requester.",
44 | "Recipients": ["Staff participants"]
45 | },
46 | "Request made":
47 | {
48 | "Subject": "Your request has been submitted.",
49 | "Recipients": ["Requester"]
50 | },
51 | "Request overdue":
52 | {
53 | "Subject": "A request in your department is overdue.",
54 | "Recipients": ["Staff owner", "Departmental backups"]
55 | },
56 | "Request followed":
57 | {
58 | "Subject": "You are now subscribed to this request.",
59 | "Recipients": ["Subscriber"]
60 | }
61 |
62 | }
63 | }
64 |
65 |
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/public_records_portal/static/json/notcityrecords_example.json:
--------------------------------------------------------------------------------
1 | {
2 | "Certificate":
3 | "The City of Oakland does not have copies of birth, death, or marriage certificates. Contact the County of Alameda's Clerk-Recorder's Office for these records by calling (510) 272-6362 or visiting acgov.org/auditor/clerk",
4 | "Divorce":
5 | "The City of Oakland does not have copies of divorce decrees or judgements. Contact the County of Alameda's Family Law Court for these records by calling (510) 263-4311 or visiting alameda.courts.ca.gov"
6 | }
7 |
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/public_records_portal/static/json/tutorial.json:
--------------------------------------------------------------------------------
1 | {
2 | "Welcome":"
Welcome to RecordTrac's tutorial. The tutorial will show you how to successfully manage a public records request with RecordTrac.
Important note: Every document or message you post through this application can be immediately viewed by the public.
",
3 | "Request Area":"
This section includes the submitted records request. Below the request is the requester's contact information.
Only city employees can view the requester’s name and phone number. Everyone can read the request.
",
4 | "Ask a Question":"
Click here to ask a question about this request.
The question will immediately be posted online and can be viewed by the public. The requester will be notified via email of your question.
You will get an email when the requester answers your question.
",
5 | "Add a Record":"
Add a record in one of three ways:
Upload a document stored on your computer by clicking on the “Select File” button.
Link to another website by adding a web address in the “Or provide a link to a record” field.
Provide instructions on how to view or obtain copies of records in the “Or indicate how they can be accessed offline” field.
You must provide a name for the document or link you post.
When you click the “Add Record” button, the document, link, or message will immediately become available to the public online. The requester will be notified by email when a record is added.
",
6 | "Add a Note":"
Use this section if there is a message you need to send to a requester and you cannot use any other feature.
This message will immediately become available to the public online. The requester will be notified by email a message has been posted.
",
7 | "Request Extension":"
Use this feature if you need additional time to respond to a request. You can select multiple reasons by holding down the “Shift” key and clicking on more than one reason. You then can edit the message provided to you.
When you click on the “Request an Extension” button, the message will immediately be posted online and anyone can read it. The requester will be notified by email of the extension.
",
8 | "Response Area":"
All of the messages you send to the requesters, links to websites you post, or documents you upload will be displayed here.
Everything posted here can be viewed by the public.
",
9 | "Reroute":"
Change the 'Point of Contact' of a request if your department does not have the information the requester needs. Click on 'Point of Contact.' Enter a city employee's name or email address and a short message explaining why you are reassigning the request.
Sometimes more than one person is needed to fulfill a request or it involves multiple departments. Click on 'Helpers' to notify additional city employees of this request.
",
10 | "Close request":"
Close a records request here. After selecting one or more reason, you have the opportunity to edit a message.
When you click on the “Close the Request” button, the message will immediately become available to the public online. An email will also be sent notifying the requester it was closed.
",
11 | "Feedback":"
Your feedback is how we improve RecordTrac. Click on the 'Feedback' tab to report a problem, suggest a new feature, or tell us what you like about RecordTrac.
",
12 | "Back to Tutorial":"
Congratulations! You've completed the tutorial.
You can come back to review the content any time by clicking on this tab.
RecordTrac is a quick, simple way for you to submit a public records request to {{config['AGENCY_NAME']}}.
13 |
Every message or record uploaded on this site is completely public. This makes easier to understand what happens to every request.
14 |
15 |
16 |
What is RecordTrac?
17 |
RecordTrac is a quick, simple way for individuals to submit public record requests to a governmental agency. The web application also allows government employees manage, respond to, and fulfill incoming requests. By displaying all records requests and responsive documents, members of the public may find what they need without having to create a new public record request.
18 |
19 |
20 |
Why aren't all documents uploaded on RecordTrac?
21 |
{{config['AGENCY_NAME']}} will not publicly release records or information that violates your right to privacy. This also includes records that will compromise your safety or the completion of a law enforcement investigation.
22 |
23 |
For example, many police reports contain sensitive information that can only be sent to the individuals directly involved in the crime or incident, and will not be released through RecordTrac. You will, however, better understand the number and types of records requests processed, even when the record itself cannot be uploaded due to sensitive data.
24 |
25 |
26 |
History of RecordTrac
27 |
28 |
29 |
30 |
31 |
32 |
33 |
34 |
35 |
36 |
The 2013 Code for America fellows created RecordTrac with the City of Oakland. As public records requests became larger and more complex, city employees found coordinating a response to be difficult. The old software system no longer met their needs and many requests remained untracked.
37 |
Members of the public complained they didn’t understand what happened after they submitted their requests and it took too long to get the records they needed.
38 |
By making everything completely transparent, you can know your request is fulfilled.
18 | RecordTrac’s administrative controls allows users to permanently delete or records, requests, and notes from the database. Because of this, administrative access is restricted to a small number of users.
19 |
Content should only be removed or edited if sensitive or confidential information is revealed. If this happens, you should:
29 |
30 |
Save a copy of the original message. (This will have to be done outside of RecordTrac. There is no way to hide a message from public view.)
31 |
Edit the message to indicate why it needs to be removed.
32 |
Notify the requester why their post or answer was removed.
33 |
Provide guidance to the requester on how they can get the record they need.
34 |
35 |
36 |
37 |
If a city staff member enters information incorrectly, simply add a note explaining the mistake.
38 |
39 |
If a member of the public enters incorrect information, the requester (or a city staff member) can add a note correcting the mistake.
40 |
41 |
Sometimes it’s necessary to create a new request. If a new request must be created, we suggest you do the following:
42 |
43 |
Create a new request with the proper information.
44 |
In the old request, include a note explaining what is wrong with it and a link to the new request.
45 |
Close out the old request.
46 |
In the new request, reference and/or provide a link to the old request.
47 |
48 |
49 |
Although RecordTrac has a spam filter, every once in a while it may receive spam. When confronted with spam, close the request with a note indicating why it is not a public records request. If there is a large amount of spam requests, it is appropriate to simply remove the spam.
5 | If you're having trouble uploading the record from our interface, or the file extension you are trying to upload is not supported*, we recommend uploading directly to the city's open data portal [instructions to come]. It is best to upload csv and other data files to the open data portal. After doing so, you can provide a link to the record instead of uploading it.
6 |
7 |
8 | If you are trying to upload emails from Outlook, we recommend saving it as a .txt file and uploading that.
9 |
Use RecordTrac to tell the {{config['AGENCY_NAME']}} the type of documents you need. We display every message or record uploaded. You may find what you're looking for without having to submit a new request. Find out more…
24 | {% if current_user.is_authenticated() %}
25 |
The request has been submitted!
26 |
27 | {% if email %}
28 | The requester has been notified via email that they can expect to hear a response from the {{config['AGENCY_NAME']}} in the next 10 days. Requester will be automatically contacted with any updates.
29 | {% else %}
30 | Because the requester did not provide an email address, the agency is responsible for communicating updates to the requester in the format received.
31 | {% endif %}
32 |
33 | {% else %}
34 |
Your request has been submitted!
35 |
You can expect a response from the {{config['AGENCY_NAME']}} in the next 10 days.
36 | {% if email %}
37 | You will be contacted via e-mail with any updates.
38 | {% else %}
39 | You did not provide an e-mail address so you will have to visit this page for updates.
40 | {% endif %}
41 |
42 |
All messages from the {{config['AGENCY_NAME']}} and/or the information and documents you requested will be posted to this page. You can access this page at any time.
10 | Thank you for submitting a public records request to the {{config['AGENCY_NAME']}}. You will receive email updates about your request, but you can always view any activity on the request page, {{page}}.
11 |
12 |
In the next {{config['DAYS_TO_FULFILL']}} days, you can expect a response from {{config['AGENCY_NAME']}}.
13 | A response can be the following:
14 |
a question about your request
15 |
an estimate on when your records will be delivered
16 |
a note explaining why the records cannot be released
17 |
the documents you requested
18 |
This email is an automated notification, which is unable to receive replies. Please contact {{config['DEFAULT_OWNER_EMAIL']}} with any questions or concerns.
11 | Your password has been reset. To log in, use your agency's e-mail address and the temporary password below: {{page}}
12 |
13 | Temporary password:
14 | {{ password }}
15 |
7 | {% if after_reset %}
8 | {% if reset_success %}
9 |
Your password has been successfully reset.
10 |
Please check your email for a temporary password.
11 | {% else %}
12 |
There was an issue resetting your password.
13 |
Most likely, you are not a user in the system.
14 | {% endif %}
15 | {% else %}
16 |
Reset your password
17 |
Type your email address in the field below.
18 |
Once you click on the "Reset" button, an email will be sent to you. The email will contain a temporary password that you can use to log into RecordTrac.
33 | RecordTrac is a new web application that helps agencies manage and respond to public records requests. It also gives the public a quick, easy way to submit public records requests.
34 |
35 |
36 | Anyone can view every uploaded document and message submitted through this application. This allows the public and agency employees to search through past requests, view previously released records, and better understand what happens to each request.
37 |
38 |
39 | If you are interested in using RecordTrac in your agency, we'd love to connect. Just fill out the form to the right.
40 |
 }})
8 | }}){kind=logo}
31 |
32 |  }}){kind=logo}
33 |  }})
33 |  }})
45 |  }})
54 |  }})
RecordTrac
30 |  }})
46 | 