├── .github └── settings.yml ├── BUDGET.md ├── CFP.md ├── CONDUCT.md ├── FILMING.md ├── LICENSE ├── README.md ├── advertising ├── email-cfp.md ├── email-event-1.md ├── email-event-2.md ├── email-event-3.md ├── email-keynote-free-events.md ├── email-post-event.md ├── email-program-registration.md └── places.md ├── notes ├── 2018-11-11-check-in.md ├── 2019-01-15-planning-call.md ├── 2019-01-19-planning-call.md ├── 2019-01-26-planning-async.md ├── 2019-02-02-planning-call.md ├── 2019-02-09-planning-call.md ├── 2019-03-16-planning-call.md ├── 2019-03-30-planning-call.md ├── 2019-04-14-planning-call.md ├── 2019-04-26-planning-call-mayfirst.md ├── 2019-04-27-planning-call.md ├── 2019-05-11-planning-call.md ├── 2019-06-01-planning-call.md ├── 2019-06-05-tmac-site-visit.md ├── 2019-06-14-a-v-call.md ├── 2019-06-22-planning-call.md ├── 2019-07-06-planning-call.md ├── 2019-07-13-planning-call.md ├── 2019-07-16-planning-call-onesandzeros.md ├── 2019-07-28-planning-call.md ├── 2019-08-24-planning-call.md ├── 2019-08-26-a-v-call.md ├── 2019-08-30-planning-call.md ├── 2019-09-03-planning-call.md ├── 2019-09-09-planning-call.md ├── 2019-09-12-planning-call.md ├── 2019-09-15-planning-call.md ├── 2019-10-28-retrospective-call.md └── _template-planning-call.md ├── remote ├── email-prerecorded-presentation.md └── email-remote-presentation.md ├── sessions ├── submission-acceptance-form.md ├── submission-acceptance.md ├── submission-final-email.md └── submission-program-travel.md ├── sponsorships ├── followup-email.md ├── initial-email.md ├── invoice-email.md ├── invoice.md └── on2019-sponsorship-package.pdf ├── visas ├── .gitignore ├── README.md ├── generate.js ├── info.yml.sample ├── info.yml.template ├── initial-email.md ├── letter.md ├── letterhead.svg ├── package-lock.json ├── package.json └── pdf.css └── volunteers ├── schedule-email.md ├── signup-email.md └── volunteer-roles.md /.github/settings.yml: -------------------------------------------------------------------------------- 1 | repository: 2 | # See https://developer.github.com/v3/repos/#edit for all available settings. 3 | 4 | # The name of the repository. Changing this will rename the repository 5 | name: 2019 6 | 7 | # A short description of the repository that will show up on GitHub 8 | description: Coordination for State of Our Networks 2019 😱 9 | 10 | # A URL with more information about the repository 11 | homepage: https://ournetworks.ca/ 12 | 13 | # Either `true` to make the repository private, or `false` to make it public. 14 | private: false 15 | 16 | # Either `true` to enable issues for this repository, `false` to disable them. 17 | has_issues: true 18 | 19 | # Either `true` to enable the wiki for this repository, `false` to disable it. 20 | has_wiki: false 21 | 22 | # Either `true` to enable downloads for this repository, `false` to disable them. 23 | has_downloads: true 24 | 25 | # Updates the default branch for this repository. 26 | default_branch: master 27 | 28 | # Either `true` to allow squash-merging pull requests, or `false` to prevent 29 | # squash-merging. 30 | allow_squash_merge: true 31 | 32 | # Either `true` to allow merging pull requests with a merge commit, or `false` 33 | # to prevent merging pull requests with merge commits. 34 | allow_merge_commit: true 35 | 36 | # Either `true` to allow rebase-merging pull requests, or `false` to prevent 37 | # rebase-merging. 38 | allow_rebase_merge: true 39 | 40 | # Labels: define labels for Issues and Pull Requests 41 | labels: 42 | - name: wont-do 43 | color: 166e87 44 | - name: website 45 | color: 7057ff 46 | - name: swag 47 | color: 21ddca 48 | - name: stream 49 | color: 2f899e 50 | - name: space 51 | color: cc317c 52 | - name: scheduling 53 | color: 09bc7a 54 | - name: post-event 55 | color: afed6d 56 | - name: more-work 57 | color: bfdadc 58 | - name: kickoff 59 | color: a5c0f7 60 | - name: help-wanted 61 | color: a7f9d4 62 | - name: conf 63 | color: fce3c7 64 | - name: communication 65 | color: f9c0f7 66 | - name: budget 67 | color: ccd34e 68 | -------------------------------------------------------------------------------- /BUDGET.md: -------------------------------------------------------------------------------- 1 | # Budget 2 | 3 | ## Expenses -- 2020-01-25 4 | 5 | | Category | Amount | Against Projected | 6 | |--------------------|--------------:|------------------:| 7 | | Venue | **$3,366.13** | +$822.13 | 8 | | ├── Insurance | $517.10 | | 9 | | ├── Permits | $249.03 | | 10 | | └── Space Rental | $2,600.00 | | 11 | | Accessibility | **$105.00** | -$95.00 | 12 | | A/V | **$1,915.64** | +695.64 | 13 | | ├── Equip | $1,579.05 | | 14 | | ├── Honoraria | $200.00 | | 15 | | └── Web (Infra) | $136.59 | | 16 | | Catering | **$3,595.54** | +$845.54 | 17 | | Sessions | **$4,959.08** | +$259.08 | 18 | | ├── Honoraria | $4,916.92 | | 19 | | └── Setup Supplies | $42.16 | | 20 | | Agitprop | **$1,485.58** | -$14.42 | 21 | | ├── Designer | $400.00 | | 22 | | ├── Printing | $16.47 | | 23 | | ├── Swag | $945.43 | | 24 | | Registration | **$166.08** | -$33.92 | 25 | | Exhibition/Zine | **$442.29** | -$457.51 | 26 | | ├── Exhibition | $66.78 | | 27 | | └── Zine | $375.51 | | 28 | | Kickoff | **$622.00** | +$622.00 | 29 | | Meetup | **$748.74** | +$748.74 | 30 | | Miscellaneous incl. Parking | **$266.50** | +$266.50 | 31 | | **Expenses Total** | **$17,672.58** | +$3658.58 | 32 | 33 | 34 | ## Final Revenue -- 2019-10-01 35 | 36 | | Category | Amount | Against Projected | 37 | |----------------------------|--------------:|------------------:| 38 | | Sponsorship | $10,775.27 | +$1,775.27 | 39 | | Grant | $2,000.00 | +$2,000.00 | 40 | | Registration | $5,053.00 | +$553.00 | 41 | | Swag | $543.00 | +$43.00 | 42 | | Kickoff | $537.46 | +$537.4 | 43 | | **Final Revenue Total** | **$18,908.73** | +$4,908.73 | 44 | 45 | 46 | ## Confirmed Budget 47 | 48 | Below find a snapshot of the budget **CONFIRMED** as of 2019-08-01. 49 | 50 | ### Budget 51 | 52 | | Category | Description | Amount | 53 | |-----------------|-------------------------------------------|-------------:| 54 | | Venue | Space Rental, Staff, Equipment, Permits | $2,544.00 | 55 | | Accessibility | Childcare | $200.00 | 56 | | A/V | Streaming, Post-prod, Rentals, Equip, Web | $1,220.00 | 57 | | Catering | Coffee breaks, Lunch, Kickoff | $2,750.00 | 58 | | Sessions | Honoraria, Session Materials | $4,700.00 | 59 | | Agitprop | Advertising, Printing, Designer, Swag | $1,500.00 | 60 | | Registration | Program printing, Badges / Lanyards | $200.00 | 61 | | Exhibition/Zine | Zine purchase, Equipment rental, Staging | $900.00 | 62 | | **Budget Total** | | $14,014.00 | 63 | 64 | 65 | ### Projected Revenue 66 | 67 | | Category | Amount | 68 | |----------------------------|--------------:| 69 | | Sponsorship | $9,000.00 | 70 | | Grant | $0 | 71 | | Registration | $4,500.00 | 72 | | Swag | $500.00 | 73 | | **Projected Revenue Total** | **$14,000.00** | 74 | -------------------------------------------------------------------------------- /CFP.md: -------------------------------------------------------------------------------- 1 | Our Networks 2019 explores the collective care and maintenance of alternative networking practices—new protocols, peer-to-peer connections, offline-first computing, or community-based governance and ownership. Building on last year, where we asked how to move beyond solitary practices of do it yourself (DIY), in 2019 we explore what critical and creative practices offer **RE: Infrastructures** of alternatives. 2 | 3 | How can these emerging **Infrastructures of ** provide spaces to imagine 4 | radically different futures, resist easy co-option by the forces of late-stage capitalism, and work in solidarity as plural networks seeking emancipatory change? To answer this we draw on insights from organizers, technologists, artists, and scholars to ensure the focus is not only on the technical aspects of infrastructure, but also the social and cultural. Their diverse perspectives suggest ways we can make space for livelihoods, solidarity, and survival; draw on history and place to bring our fullest imaginations to this moment; and open ways to think these questions together as we build transitional forms. 5 | 6 | We are inviting proposals for talks, workshops, discussions, demonstrations, art pieces, and interventions to explore this theme. Topics could include, but are in no way limited to: 7 | 8 | - Practices of reparative networking 9 | - Remediation practices for communication infrastructures 10 | - Uncooptable computing reconfigurations 11 | - Reconstructing technology after refusal 12 | - Regenerative approaches that resist status quo tech 13 | 14 | ### Format 15 | 16 | This year will have a mix of scheduled and open space, as well as room for screenings, a zine library, and an art exhibition. We are inviting proposals to give a talk, lead a discussion, facilitate a workshop, or exhibit artwork that responds to the theme of _RE: Infrastructures_—we also encourage experimental proposals that don’t fit cleanly into these categories or may use the space in unexpected, or durational ways. 17 | 18 | ### Submission Deadlines 19 | 20 | The deadline for proposals is **July 1, 2019**. 21 | 22 | Submissions should follow our [template](https://github.com/ournetworks/2019-submissions/blob/master/.github/ISSUE_TEMPLATE/submission.md) and be [**submitted as a GitHub issue**](https://github.com/ournetworks/2019-submissions/issues/new) in our submissions repository. There will be additional opportunities closer to the event to sign up for short talks and to help shape activities, we encourage you to sign up for updates in order to keep in the loop. 23 | 24 | [Submit Your Proposal](https://github.com/ournetworks/2019-submissions/issues/new){:.button.button-primary} 25 | 26 | _Please note: first time GitHub users will need to [create a free account](https://github.com/join) before they can [open an issue](https://help.github.com/articles/creating-an-issue/)._ 27 | 28 | ### Who Can Submit? 29 | 30 | Anyone interested in how we can build better online futures! 31 | 32 | Our Networks is excited for sessions that centre the voices of those less often heard at technical events. We encourage BIPOC and LGBTQ2S folks to lead sessions and acknowledge the multiple marginalizations those with intersecting identities face. For 2019 we are also seeking to support people in their preferred language. If you are interested in leading a session in a language other than English please indicate so in your submission. 33 | 34 | We want to provide a welcoming space for those speaking for the first time and the co-organizers are happy to help workshop a proposal during an open hour or by email. 35 | 36 | ### Not Sure? Ask Us! 37 | 38 | We have four open hours for people to ask questions and workshop potential proposals and discuss the conference. No prior registration needed, just visit: [https://meet.jit.si/ournetworks](https://meet.jit.si/ournetworks). 39 | 40 | If you have any additional questions let us know at [orga@ournetworks.ca](mailto:orga@ournetworks.ca)! 41 | -------------------------------------------------------------------------------- /CONDUCT.md: -------------------------------------------------------------------------------- 1 | # Code of Conduct 2 | 3 | Our Networks is dedicated to providing a harassment-free environment for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion or technical skill level. 4 | 5 | In order to reduce obstacles to participation, we have adopted an explicitly-documented code to communicate our expectations for conduct at the event. 6 | 7 | ## Expected Behaviour 8 | 9 | We expect event participants or organizers to remain mindful of, and take responsibility for, their speech and behavior. This includes: 10 | 11 | * acting out of respect for others 12 | * actively listening to others and not dominating discussions 13 | * respecting physical and emotional boundaries 14 | 15 | ## Unacceptable Behaviour 16 | 17 | We do not tolerate harassment of event participants or organizers in any form. Harassment includes, but is not limited to: 18 | 19 | * verbal comments that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion, technical skill level 20 | * deliberate intimidation, stalking, following 21 | * harassing photography or recording 22 | * sustained disruption of talks or other events 23 | * inappropriate physical contact 24 | * unwelcome sexual attention and sexual language 25 | * advocating for, or encouraging, any of the above behaviour 26 | 27 | Participants asked to stop any harassing behavior are expected to comply immediately. Participants violating these rules may be sanctioned or asked to leave, at the discretion of the organizers. 28 | 29 | ## Scope 30 | 31 | This Code of Conduct applies both at the event and in public spaces when an individual is representing Our Networks. 32 | 33 | ## Enforcement 34 | 35 | At events, Our Networks organizers will identify themselves and any incidents can be reported to them directly. Event organizers will be happy to help participants by providing escorts, contacting local law enforcement (only if appropriate and requested), or otherwise assisting those experiencing harassment to feel safe for the duration of an event. We value your participation. 36 | 37 | If a participant engages in harassing behaviour, the organizers may take any action they deem appropriate, including warning the offender or expulsion from events and online forums. 38 | 39 | If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact an organizer immediately. 40 | 41 | Those who wish to report a violation but don't feel comfortable talking to the organizers online or at an event can email [coc@ournetworks.ca](mailto:coc@ournetworks.ca), which is **currently** monitored by [**Benedict Lau**](https://ournetworks.ca/about/#benhylau), and will be monitored during the event on an active basis. 42 | 43 | Our [internal guidelines](./CONDUCT.md#guidelines) for enforcing our Code of Conduct are viewable online. 44 | 45 | _These are adapted from the [Toronto Mesh Code of Conduct](https://tomesh.net/code-of-conduct/), which in turn was based on the anti-harassment policy from the [Geek Feminism Wiki](http://geekfeminism.wikia.com/wiki/Conference_anti-harassment/Policy) and draws inspiration from [No more rock stars: how to stop abuse in tech communities](https://hypatia.ca/2016/06/21/no-more-rock-stars/). The section about expected behaviour is adapted from the [Gamma Space Code of Conduct](https://github.com/GammaSpace/policies/blob/master/code-of-conduct.md)._ 46 | 47 | --- 48 | 49 | ## Guidelines 50 | 51 | ### History 52 | 53 | - adopted the [Toronto Mesh Code of Conduct](https://tomesh.net/code-of-conduct/) for our January 14, 2017 event 54 | - adopted by consensus a conference-specific Code of Conduct on [March 31, 2018](https://github.com/ournetworks/2018/pull/33) 55 | - revised by consensus how we handle sexual imagery on [August 24, 2019](https://github.com/ournetworks/2019/pull/103) 56 | 57 | The Code of Conduct language is in our [2019 organizing](./CONDUCT.md) repository and on our website at [ournetworks.ca/code-of-conduct/](https://ournetworks.ca/code-of-conduct). 58 | 59 | ### Enforcement 60 | 61 | [Enforcement guidelines](./CONDUCT.md#enforcement) are established in the Code of Conduct, with additional details provided below. 62 | 63 | #### Receiving Reports 64 | 65 | (The following is included from [geekfeminism.wikia.com](http://geekfeminism.wikia.com/wiki/Conference_anti-harassment/Responding_to_reports)) 66 | 67 | If someone reports harassment, ask for a written account of what happened. This should be **kept confidential** to as small a group as reasonably possible, and potentially anonymised by the receiving person before distribution to the closed group. If organizers receive a verbal report, they should themselves write down what they were told as soon as they can. 68 | 69 | If the following information is not volunteered in a report, ask for it/include it, but do not pressure anyone: 70 | 71 | * identifying information (name/badge number) of the participant doing the harassing 72 | * the behavior that was in violation 73 | * the approximate time of the behavior (if different than the time the report was made) 74 | * the circumstances surrounding the incident 75 | * other people involved in the incident 76 | 77 | #### Email Reporting 78 | 79 | Our `coc@ournetworks.ca` is monitored by an individual on a rotating basis, new monitors will be determined at a planning meeting once per year. 80 | 81 | #### Handling Reports 82 | 83 | The following will be in place at the event to handle reports: 84 | 85 | * dedicated Code of Conduct lead at event who monitors the coc@ email and ensures we follow the reporting handling process in a timely fashion 86 | * encrypted chat for organizers 87 | * daily debrief for organizers to discuss Code of Conduct incidents 88 | * orientation for volunteers about handling Code of Conduct 89 | * resource with enforcement guidelines and local contact numbers 90 | 91 | The process for handling reports is roughly: 92 | 93 | * take initial response to harassment report 94 | * communicate with the alleged harasser about the complaint 95 | * have a meeting to discuss: 96 | - what happened? 97 | - are we doing anything about it? 98 | - who is doing those things? 99 | - when are they doing them? 100 | * communicate with the harasser about the response 101 | 102 | Resources to support each step are drawn from: 103 | 104 | - [geekfeminism.wikia.com/wiki/Conference_anti-harassment/Responding_to_reports](http://geekfeminism.wikia.com/wiki/Conference_anti-harassment/Responding_to_reports) 105 | - [wiki.openhatch.org/OpenHatch_event_code_of_conduct/Staff_Procedures_for_Handling_Incidents](http://wiki.openhatch.org/OpenHatch_event_code_of_conduct/Staff_Procedures_for_Handling_Incidents) 106 | -------------------------------------------------------------------------------- /FILMING.md: -------------------------------------------------------------------------------- 1 | # Notice of filming 2 | 3 | Our Networks 2019 is an area where photography, audio, and video recording may occur. 4 | 5 | By entering, and by your attendance here, you acknowledge that you are aware of the presence of a live stream and the possibility of being asked to be photographed, filmed, and/or otherwise recorded. 6 | 7 | ## Live stream 8 | 9 | Main room sessions will be live streamed and video recordings will be uploaded after the event. Audio from audience microphones will be included in the live stream. Video recordings will be released under a non-commercial Creative Commons license. Organizers will identify areas outside of the live stream camera shot for those who do not wish to be included. 10 | 11 | ## Taking photos or recording audio/video 12 | 13 | Do not photograph, video, or audio record anyone at Our Networks without their express permission, sought in advance. Before taking a photo, filming, and/or otherwise recording, organizers require that you ask everybody identifiable in the picture if they agree to be photographed or filmed. 14 | 15 | The event may have one or more organizer or volunteer taking photographs and/or audio or video recordings during the event, we will publish them under a non-commercial Creative Commons license. These organizers or volunteers will respect attendees' preferences regarding photography and recordings. 16 | 17 | ## Media presence 18 | 19 | Organizers have been informed that media representatives may be present at the event. Further to the above guidelines on photo, filming, and/or otherwise recording, representatives have been asked to clearly identify themselves during any requests to film. 20 | -------------------------------------------------------------------------------- /README.md: -------------------------------------------------------------------------------- 1 | # State of Our Networks 2019 2 | 3 | This repository has organizing materials for the Our Networks **RE: Infrastructures** on **September 20-22, 2019** at the [Toronto Media Arts Centre](https://www.tomediaarts.org/), 32 Lisgar Street, for any questions email orga@ournetworks.ca! 4 | 5 | **September 19** - Load-in // Workshopping 6 | **September 20-22** - Conference 7 | **September 20-24** - Exhibition 8 | 9 | Our hashtags are #REInfra, #REInfrastructures, #OurNetworks, or #OurNetworks2019 (i.e., on [Twitter](https://twitter.com/search?q=%23OurNetworks&src=typd)) and we love the :control_knobs: `:control_knobs:` , :satellite: `:satellite: or :satellite_antenna:` , :leaves: `:leaves:`, :hammer_and_wrench: `:hammer_and_wrench:`, and :artificial_satellite: `:artificial_satellite:` emojis. 10 | 11 | - [Planning](#planning) 12 | - [Milestones](#milestones) 13 | - [Organizers](#organizers) 14 | - [Code of Conduct](#code-of-conduct) 15 | - [Statement on Acknowledgement of Traditional Land](#statement-on-acknowledgement-of-traditional-land) 16 | - [Materials License](#materials-license) 17 | 18 | 19 | ## Planning 20 | 21 | Tasks and deadlines are tracked using our [planning board](https://github.com/ournetworks/2019/projects/1) and [calendar](https://calendar.google.com/calendar/ical/aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com/public/basic.ics). We have a bi-weekly(ish) planning call using [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks)* ~[appear.in/ournetworks](https://appear.in/ournetworks)~ during a 1 hour timeslot on **Saturdays 13:00-14:00 ET**: 22 | - [15 Jan, 18:30 – 20:00](./notes/2019-01-15-planning-call.md) 23 | - [19 Jan, 13:00 – 14:00](./notes/2019-01-19-planning-call.md) 24 | - [26 Jan, Async Check-in](./notes/2019-01-26-planning-async.md) 25 | - [02 Feb, 13:00 – 14:00](./notes/2019-02-02-planning-call.md) 26 | - [09 Feb, 13:00 – 14:00](./notes/2019-02-09-planning-call.md) 27 | - [16 Mar, 13:00 – 14:00](./notes/2019-03-16-planning-call.md) 28 | - [30 Mar, 13:00 - 14:00](./notes/2019-03-30-planning-call.md) 29 | - [14 Apr, 15:00 - 16:30](./notes/2019-04-14-planning-call.md) 30 | - [27 Apr, 13:00 - 14:00](./notes/2019-04-27-planning-call.md) 31 | - [11 May, 13:00 - 14:00](./notes/2019-05-11-planning-call.md) 32 | - [01 Jun, 13:00 - 14:00](./notes/2019-06-01-planning-call.md) 33 | - [22 Jun, 13:00 - 15:00](./notes/2019-06-22-planning-call.md) 34 | - [06 Jul, 11:00 - 15:00](./notes/2019-07-06-planning-call.md) 35 | - [13 Jul, 13:00 - 14:00](./notes/2019-07-13-planning-call.md) 36 | - [28 Jul, 18:00 - 21:00 Co-work](./notes/2019-07-28-planning-call.md) 37 | - [24 Aug 🎆 final month, 13:00 - 15:30](./notes/2019-08-24-planning-call.md) 38 | - [30 Aug, 17:00 - 18:00](./notes/2019-08-30-planning-call.md) 39 | - 31 Aug, 13:00 - 15:00 Co-work Website 40 | - [03 Sep, 17:30 - 18:00](./notes/2019-09-03-planning-call.md) 41 | - 07 Sep, 17:00 - 18:00 Co-work Zine Library 42 | - [09 Sep, 17:00 - 19:00 Check-in](./notes/2019-09-12-planning-call.md) 43 | - [12 Sep, 17:00 - 18:00](./notes/2019-09-12-planning-call.md) 44 | - [15 Sep, 15:00 - 17:30](./notes/2019-09-15-planning-call.md) 45 | - 18 Sep, 16:30 - 18:00 Venue Walkthrough at TMAC 46 | 47 | Post event: 48 | - [20 Oct, 17:00 - 18:30](./notes/2019-10-28-retrospective-call.md) 49 | 50 | 51 | *_Please note: We are testing out Jit.si as a replacement to Appear.in based on [02 Feb meeting](./notes/2019-02-02-planning-call.md)._ 52 | 53 | 54 | ## Milestones 55 | 56 | Our current milestones for organizing are below (also on our [calendar](https://calendar.google.com/calendar/ical/aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com/public/basic.ics)): 57 | 58 | - 01/15 Kickoff call (-35) 59 | - 02/15 Theme and dates announced (-31) 60 | - 03/01 Sponsorship packaged, firm budget (-29) 61 | - 04/06 Space booked (-24) 62 | - 04/22 CFP posted (-21) 63 | - 05/01 Conference open hour #1 (-20) 64 | - 06/01 2019 website relaunch, marketing materials (-16) 65 | - 06/01 Keynote speaker(s) (-16) 66 | - 06/03 Conference open hour #2 (-15) 67 | - 06/03 Venue walkthrough (-15) 68 | - 07/01 CFP closes (-11) 69 | - 07/14 Submission decisions (-10) 70 | - 07/15 Registration launched (-9) 71 | - 07/15 Schedule posted (-9) 72 | - 09/03 Conference open hour #3 (-2) 73 | - 09/10 Venue walkthrough (-1) 74 | - 09/19 Load in (-0 weeks) 75 | - 09/21 Our Networks 2019 (W38) 76 | 77 | 78 | ## Organizers 79 | 80 | Our main organizing email is orga@ournetworks.ca. Organizers (and their area of responsibilities) are: 81 | 82 | - dcwalk (gh: [@dcwalk](https://github.com/dcwalk)) 83 | - Presenters 84 | - Attendee / Registration 85 | - Volunteers 86 | - Catering 87 | - benhylau (gh: [@benhylau](https://github.com/benhylau)) 88 | - A/V 89 | - Code of Conduct 90 | - Swag Production 91 | - sarah friend (gh: [@ana0](https://github.com/ana0)) 92 | - Social Media 93 | - Swag 94 | - Events: Kickoff, Screening, Exhibition 95 | - garry (gh: [@garrying](https://github.com/garrying)) 96 | - Design 97 | - eloisa (gh: [@thinkbulecount2](https://github.com/thinkbulecount2)) 98 | - Zine Library 99 | 100 | 101 | ## Code of Conduct 102 | 103 | This event has a [Code of Conduct](./CONDUCT.md) that all organizers and attendees have been asked to follow in order to create a welcoming space to aim to do our best work together. 104 | 105 | 106 | ## Statement on Acknowledgement of Traditional Land 107 | 108 | We would like to acknowledge this sacred land on which Our Networks will take place. It has been a site of human activity for 15,000 years. This land is the territory of the Huron-Wendat and Petun First Nations, the Seneca, and most recently, the Mississaugas of the Credit River. The territory was the subject of the Dish with One Spoon Wampum Belt Covenant, an agreement between the Iroquois Confederacy and Confederacy of the Ojibwe and allied nations to peaceably share and care for the resources around the Great Lakes. Today, the meeting place of Toronto is still the home to many Indigenous people from across Turtle Island and we are grateful to have the opportunity to work in the community, on this territory. 109 | 110 | _We are grateful to the [First Nations House](https://www.studentlife.utoronto.ca/fnh) and Elders Circle (Council of Aboriginal Initiatives) which offered the revised acknowledgement language on November 6, 2014 that this acknowledgement is based on._ 111 | 112 | 113 | ## Materials License 114 | 115 | State of Our Networks 2019 content is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License. 116 | -------------------------------------------------------------------------------- /advertising/email-cfp.md: -------------------------------------------------------------------------------- 1 | ⚐ CALL FOR PARTICIPATION 2 | 3 | 4 | Our Networks 2019 | RE: Infrastructures 5 | ▷ September 20–22, 2019 6 | ▷ Toronto, Ontario 7 | ▷ https://ournetworks.ca/ 8 | 9 | A conference about the past, present, and future of building our own network infrastructures. RE: Infrastructures explores the collective care and maintenance of alternative networking practices—new protocols, peer-to-peer connections, offline-first computing, and community-based governance. Join us in imagining infrastructures of regeneration, repair, and resistance 🍃🎛🛠 10 | 11 | We are inviting proposals for talks, workshops, discussions, demonstrations, art pieces, and interventions to explore this theme. Topics could include, but are in no way limited to: 12 | 13 | ▶︎ Practices of reparative networking 14 | ▶︎ Remediation practices for communication infrastructures 15 | ▶︎ Uncooptable computing reconfigurations 16 | ▶︎ Reconstructing technology after refusal 17 | ▶︎ Regenerative approaches that resist status quo tech 18 | 19 | The deadline for proposals is July 1, 2019, check out our full call for participation for submission instructions: https://ournetworks.ca/ 20 | 21 | 22 | ⚐ OPEN HOURS -- FIRST ONE TODAY! 23 | 24 | We are hosting open hours for people to ask questions and workshop potential proposals and discuss the conference. 25 | 26 | The first open hour is today, Tuesday May 21 at 4 pm ET / 1 pm PT / 8 pm UTC. No prior registration needed, just visit: https://meet.jit.si/ournetworks. 27 | -------------------------------------------------------------------------------- /advertising/email-event-1.md: -------------------------------------------------------------------------------- 1 | Hard to believe Our Networks is less than one week away! We just have some quick updates for you -- 2 | 3 | 4 | >> DIY SWAG: BRING YOUR OWN SHIRTS 5 | 6 | In keeping with our themes of maintenance, remediation, and repair, we're shifting to mostly recycled swag this year--Bring Your Own Shirt and get it screenprinted onsite. Each day of the of the conference we'll have a station set up to print our amazing 2019 designs on whatever you've brought that fits under the screen! 7 | Not able to? Don't worry--we'll have a limited number of pre-printed shirts and totes. 8 | 9 | 10 | >> VENUE 11 | 12 | The event takes place at the Toronto Media Arts Centre (TMAC), 32 Lisgar Street. It is in the West Queen West area and easily accessible by bike or TTC by the 501 Street Car with parking nearby. We have more info about getting around the city: https://ournetworks.ca/visiting/ 13 | 14 | Toronto Media Arts Centre 15 | 32 Lisgar Street 16 | Toronto, ON M6J 0C9 17 | 18 | https://www.tomediaarts.org/location 19 | Map: https://osm.org/go/ZX6BI2kTQ-?m=&node=6181451977 20 | 21 | 22 | >> ACCESSIBILITY 23 | 24 | We are committed to reducing barriers to access throughout the event. All spaces have elevator access and accessible washrooms. The Outdoor screen takes place in the park in front of TMAC and is accessible from all sides via a gently sloping ramp, but is mostly level with the sidewalk. If you have any access considerations we should know about please reach out to us: orga@ournetworks.ca 25 | 26 | 27 | >> DIETARY REQUIREMENTS 28 | 29 | Coffee and snacks will be provided mornings and during breaks. We'll also have lunch on both Saturday and Sunday. Vegan, vegetarian, gluten free, and nut-free options will be available. 30 | 31 | Please let us know about any allergies or additional considerations ASAP: orga@ournetworks.ca 32 | 33 | 34 | >> CODE OF CONDUCT 35 | 36 | Our Networks has a Code of Conduct in order to foster an environment where we can all work together. We ask everyone to take a moment to review it beforehand: https://ournetworks.ca/code-of-conduct/ 37 | 38 | During the event if you are being harassed, notice that someone else is being harassed, or have any other concerns, we ask you to contact an organizer immediately. Those who wish to do so but don’t feel comfortable talking to the organizers in-person can email coc@ournetworks.ca, which will be monitored during the event. 39 | -------------------------------------------------------------------------------- /advertising/email-event-2.md: -------------------------------------------------------------------------------- 1 | Hard to believe Our Networks is TWO DAYS away! Some quick updates for you -- 2 | 3 | 4 | >> [PROTEST_BAR] WORKSHOP MATERIALS FEE 5 | 6 | For those interested in [Protest_Bar], Brett Ian Balogh's workshop on Friday on creating your own wireless access points, embedded web servers and custom packet injectors, please note there is a materials fee of $45 USD (roughly $60 CAD) either payable by venmo or paypal or cash at the workshop. 7 | 8 | Participants will get to take everything they make home with them and deploy it wherever they want! 9 | 10 | 11 | >> KEYNOTE + KICKOFF PARTY ON FRIDAY 12 | 13 | Dr. Jennifer Wemigwans will be giving our Keynote "A Digital Bundle": Protecting and promoting Indigenous knowledge online at 6:30 pm on Friday, September 20: https://ournetworks.ca/program/#keynote-dr.-jennifer-wemigwans,-a-digital 14 | 15 | After that we'll transition into a kickoff party with performances "On the wire" by Adam McFillin and "Pale Eyes" by Ben McCarthy! 16 | 17 | 18 | >> OUTDOOR SCREENING ON SATURDAY 19 | 20 | Saturday night we'll cap off the day with an outdoor screening in Lisgar Park (weather permitting) of video essays and exporations of the infrastructures of our contemporary digital communications ð. Starts just after sundown at 8:00 pm, if there is rain we'll keep it inside. 21 | 22 | 23 | >> ZINE LIBRARY 24 | 25 | We'll have set up the front area as a Zine Library where you can make, contribute, and "check out" copies of your favourite technology and infrastructure zines during the event. Have extra copies of a zine you love or one you made? Pack a few extra copies to share! 26 | 27 | https://ournetworks.ca/zine-library/ 28 | 29 | 30 | >> CHILDCARE 31 | 32 | We will have a dedicated childminder onsite based on stated need over the weekend, further--children under 12 are free to attend! Please let us know by the end of Saturday registration if you require childcare assistance during the conference. 33 | -------------------------------------------------------------------------------- /advertising/email-event-3.md: -------------------------------------------------------------------------------- 1 | One more sleep (barely) until Our Networks 2019! 2 | 3 | It's just around the corner and here are some last-minute reminders for tomorrow-- 4 | 5 | Registration opens at 1 pm tomorrow at at the Toronto Media Arts Centre (TMAC), 32 Lisgar Street, Toronto, ON M6J 0C9 6 | 7 | https://www.tomediaarts.org/location 8 | Map: https://osm.org/go/ZX6BI2kTQ-?m=&node=6181451977 9 | 10 | TMAC is in the West Queen West area and easily accessible by bike or TTC by the 501 Street Car with parking nearby. We have more info about getting around the city: https://ournetworks.ca/visiting/ 11 | 12 | 13 | > JOIN THE GLOBAL CLIMATE STRIKE AND YOUTH CLIMATE MARCH! 14 | 15 | Start your weekend by participating in the kickoff to a week of global Climate Striking from September 20-27. 16 | 17 | The youth-led Climate March starts at 12 pm at our legislature building: Queen's Park, and if you want to head together with fellow Our Networks folks meet at TMAC by 11:15 am to head over using public transit. 18 | 19 | Event details: https://www.facebook.com/events/1407394249416593/ 20 | 21 | 22 | > WORKSHOPS AND [PROTEST_BAR] MATERIALS FEE 23 | 24 | Please make sure to bring a computer if you want to participate in one of the hands-on workshops! We have some each days scheduled in the Gamma Workshop Space. 25 | 26 | Also, a reminder for those interested in [Protest_Bar], Brett Ian Balogh's workshop on Friday all about creating your own wireless access points, embedded web servers and custom packet injectors, please note there is a materials fee of $45 USD (roughly $60 CAD) either payable by venmo or paypal or cash at the workshop. 27 | 28 | Participants will get to take everything they make home with them and deploy it wherever they want! 29 | 30 | 31 | > KEYNOTE + KICKOFF PARTY ON FRIDAY 32 | 33 | Dr. Jennifer Wemigwans will be giving our Keynote "A Digital Bundle": Protecting and promoting Indigenous knowledge online at 6:30 pm on Friday, September 20: https://ournetworks.ca/program/#keynote-dr.-jennifer-wemigwans,-a-digital 34 | 35 | After that we'll transition into a kickoff party with performances "On the wire" by Adam McFillin and "Pale Eyes" by Ben McCarthy! 36 | 37 | 38 | > CHILDCARE 39 | 40 | We will have a dedicated childminder onsite based on stated need over the weekend, further--children under 12 are free to attend! Please let us know by the end of Saturday registration if you require childcare assistance during the conference. 41 | 42 | 43 | > CODE OF CONDUCT 44 | 45 | Our Networks has a Code of Conduct in order to foster an environment where we can all work together. We ask everyone to take a moment to review it beforehand: https://ournetworks.ca/code-of-conduct/ 46 | 47 | Let us know if you have questions about accessibility, dietary requirements, or anything else: orga@ournetworks.ca 48 | -------------------------------------------------------------------------------- /advertising/email-keynote-free-events.md: -------------------------------------------------------------------------------- 1 | Title: One week until Our Networks 🍃🛠✨ Tickets, DIY Swag, Outdoor screening, and more 2 | 3 | Hi folks, 4 | 5 | We are one week away from Our Networks 2018 and tickets are moving fast. If you've been waiting to purchase tickets, the time is now! 6 | 7 | 8 | >> REGISTRATION AND SCHOLARSHIPS 9 | 10 | Sliding scale registration ($25-110) options and scholarships are still available! If it is difficult to attend at a reduced cost, please contact us at orga@ournetworks.ca for a free scholarship ticket. 11 | 12 | https://ournetworks.ca/#registration 13 | 14 | This event has a code of conduct: https://ournetworks.ca/accessibility/. We will have a dedicated childminder based on stated need and children under 12 are free to attend! Please let us know by Saturday morning if you require childcare assistance. If you have any other access needs or questions, please contact orga@ournetworks.ca 15 | 16 | 17 | >> PROGRAM 18 | 19 | We have a full weekend planned with an incredible group of presenters. Sessions include: 20 | 21 | > Talks about decentralized experiments, peer-to-peer and offline (low power) futures, and current building blocks for creating alternatives 22 | > Discussions on tech work organizing and imagining what radical alternatives 23 | > Hands-on workshops to introduce meshes, networking, and building websites with Dat 24 | 25 | Check out the full program: 26 | 27 | https://ournetworks.ca/program/ 28 | dat://ournetworks.ca/program/ 29 | 30 | For those not able to attend we'll have a live stream available from our website and videos posted after. 31 | 32 | 33 | >> DIY SWAG: BRING YOUR OWN SHIRTS 34 | 35 | Ever wanted that awesome design on your already broken-in and perfectly fitted clothing? Each day of the of the conference we'll have a station set up for you to print our conference logo on whatever you've brought that fits under the screen! 36 | 37 | 38 | >> FREE AND OPEN TO ALL: OPENING KEYNOTE, OUTDOOR SCREENING + ZINE LIBRARY 39 | 40 | If you are only able to join us for a portion, why not attend one of the free events we have planned: 41 | 42 | - Dr. Jennifer Wemigwans will be giving our Keynote "A Digital Bundle": Protecting and promoting Indigenous knowledge online at 6:30 pm on Friday, September 20 43 | - Outdoor screening in Lisgar Park of still image collages and video essays addressing the infrastructures of our contemporary digital communications at 8:00 pm on Saturday, September 21 44 | - A Zine Library where you can make, contribute, and "check out" copies of your favourite technology and infrastructure zines throughout 45 | 46 | >> If you haven't already registered, we'd love to see you next week! 47 | -------------------------------------------------------------------------------- /advertising/email-post-event.md: -------------------------------------------------------------------------------- 1 | Title: Share your feedback--help us make Our Networks 2020 better! 2 | 3 | Thank you again for attending Our Networks this past weekend, learning together, hanging out with us, and hopefully making new friends 🌱💕 4 | 5 | Alongside fantastic presenters, a crew of wonderful volunteers, as well as great sponsors and partners, you made the event successful! 6 | 7 | 8 | >> FEEDBACK 9 | 10 | Help us improve Our Networks for 2020--we want to hear what you liked, what could be better, and any suggestions for next year. 11 | 12 | If you have 5 minutes for a short survey we'd appreciate hearing your feedback: https://ournetworks.ca/feedback/ 13 | 14 | Survey responses are anonymous and no questions are required (however we use formspree.io in order to send responses, so if you'd like you can email us directly: orga@ournetworks.ca). 15 | 16 | 17 | >> RECORDED TALKS 18 | 19 | Our A/V team's efforts continue and they are already hard at work post-processing videos from sessions. Once those are ready we'll send a final email for this year's event. 20 | 21 | 🕸 We look forward to seeing you in 2020! 22 | -------------------------------------------------------------------------------- /advertising/email-program-registration.md: -------------------------------------------------------------------------------- 1 | 2 | Title: Our Networks 2019 program and registration launched! 🍃 🎛 🛠 📡 3 | 4 | Hope you're enjoying your summer. We've got details on the preliminary program and registration below-- 5 | 6 | ⚐ CONFERENCE PROGRAM 7 | 8 | We are excited to announce the preliminary program for Our Networks is online! Sessions include: 9 | 10 | ▶︎ Experiments with resistant and solar-powered infrastructures 11 | ▶︎ Workshops on creating a website on Dat and hosting over IPFS 12 | ▶︎ Discussions on tech worker organizing and the future of work 13 | 14 | Check out the full schedule now: 15 | https://ournetworks.ca/program/ 16 | dat://ournetworks.ca/program/ 17 | 18 | The event will take place at the Toronto Media Arts Centre, 32 Lisgar Street in Queen West. 19 | Venue info: https://www.tomediaarts.org/location 20 | Map: https://osm.org/go/ZX6BI2mzS?m=&node=6181451977 21 | 22 | The venue is accessible with a range of options for getting to the venue and accommodations. We've created a page to detail information for those visiting Toronto: https://ournetworks.ca/visiting/ 23 | 24 | ⚐ REGISTRATION OPEN 25 | 26 | Registration is now live for Our Networks 2019: 27 | https://ournetworks.ca/#registration 28 | 29 | We have three admission levels on a sliding scale from $25-$110: Organization Supporter, Supporter, and Reduced Cost. While the cost for us to host this event is $78 per person, we want to ensure all can attend. 30 | 31 | We are looking for volunteers (in return for complimentary admission) and are able to offer a limited number of scholarships, please contact us at orga@ournetworks.ca 32 | 33 | 34 | 35 | Hope we see you in September! 36 | 🍃 🍂 37 | -------------------------------------------------------------------------------- /advertising/places.md: -------------------------------------------------------------------------------- 1 | Advertising: 2 | 3 | - Direct Outreach 4 | - Student groups 5 | - Our social 6 | - Twitter 7 | - SSB 8 | - Local advertising 9 | - Dweb Meetup Group: https://www.meetup.com/p2p-and-dweb-toronto/ 10 | - Toronto Mesh 11 | - Civic Tech: in-person, calendar 12 | - Mailing lists - Local 13 | - Civic Tech slack https://civictechto.slack.com/ 14 | - FreeGeek (quarterly) https://www.freegeektoronto.org/newsletter/ 15 | - U of T Digital Humanities Network dhn.admin@utoronto.ca 16 | - IRDC community@lists.idrc.ocadu.ca 17 | - Libre Planet Ontario libreplanet-ca-on@libreplanet.org 18 | - GTALUG (Linux Users Group) talk@gtalug.org 19 | - Hacklab discussion@hacklab.to 20 | - IRBE Maker Space irbemakerspace@googlegroups.com 21 | - Toronto Tool Library ttl-librarians@googlegroups.com 22 | - Site3 members@site3.ca 23 | - Mailing lists - Out-of-town, topical 24 | - Battlemesh 25 | - Dat Newsletter https://blog.datproject.org/subscribe/ 26 | - IPFS Weekly newsletter@ipfs.io 27 | - Redecentralize hello@redecentralize.org 28 | - Community Networks and Local Access 29 | - Data and Society 30 | - Nettime 31 | - NANOG (North America Network Operators Group) 32 | - Event sites - Local 33 | - blogTO https://www.blogto.com/events/add/ 34 | - NOW https://nowtoronto.com/nowevents/add-event 35 | - Rabble http://rabble.ca/events 36 | - Event sites - Out-of-town, topical 37 | - Internet Freedom Festival https://internetfreedomfestival.org/ 38 | 39 | --- 40 | 41 | - Seneca Hans.Heim@senecacollege.ca; ict@senecacollege.ca 42 | - George Brown computertechnology@georgebrown.ca 43 | - outreach@ocadsu.org 44 | - yorku.wise@gmail.com 45 | - info@engsocyu.com 46 | - cscu@scs.ryerson.ca 47 | - yorkcshub@gmail.com 48 | - president@cssu.ca 49 | - bitclinic@itsayork.ca 50 | 51 | Peter Marbach 52 | Evan Light 53 | 54 | Scholarships and free: 55 | 56 | - FreeGeek 57 | - NetSquared 58 | - Victoria Barnett 59 | -------------------------------------------------------------------------------- /notes/2018-11-11-check-in.md: -------------------------------------------------------------------------------- 1 | # Our Networks 2019 Check In - 11 Nov 2018 2 | 3 | :date: **Date:** Wed, Nov. 14, 2018 @ 6:30-8:00pm 4 | :raising_hand: **Participation:** [`appear.in/ournetworks`](https://appear.in/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :family: **Attendance:** 6 | - garry 7 | - ben 8 | - sarah 9 | - dc 10 | 11 | # Agenda 12 | 13 | 1. Outstanding TODOs 14 | 1. Feedback Review 15 | 1. 2019 Availability 16 | 1. 2019 Hopes and Dreams 17 | 18 | # Notes 19 | 20 | ## Outstanding TODOs 21 | 22 | - Finance, email TMAC (sarah to wrap up) 23 | - Mailing list (dawn to pick up) 24 | - https://github.com/ournetworks/2018/issues/125 25 | - Updating youtube descriptions (sara) 26 | - https://github.com/ournetworks/2018/issues/87 27 | - Website archiving (how do we handle marking different releases?): 28 | - https://github.com/ournetworks/ournetworks.ca/pull/82 29 | - One review on 2017-banner? 30 | - Naming: give it the name of the year 31 | - TODO: think about redirect strategy (a lot there) 32 | - First pass: top level 2017/ and 2018/ 33 | 34 | ## Feedback Review 35 | 36 | - 5 survey responses, small sample size 37 | - Spent some time looking through responses together, doesn't appear as surprising? 38 | - Technical not enough? and art content polarizing? 39 | - How would we categorize the talks as technical or non-technical? 40 | - benhylau: I think Grant & Jenny's talk is one of the least technical talks expected from some audience that expected a more technical conference 41 | - How does this reflect on the CFP? The way we see the structure time? 42 | - Unstructured time? 43 | - Parallel tracks? 44 | - Some of the feedback-- could that be expanded on? 45 | - Thinking about format, persistence through event (e.g. art making from Yami-Ichi through to Sprints) 46 | - Parallel tracks for art/tech heavy sections? 47 | - Were the feedback questions helpful? 48 | - We drew from other peoples feedback guides (thanks Public Lab!), maybe there are things that we didn't get at because we would have to tailor more to do so 49 | - Ben: aligns with how we got other feedback 50 | 51 | ## 2019 Availability 52 | 53 | - garry: Do we want to time things according to other events? 54 | - sarah: not great/exhausting? 55 | - dcwalk: can we avoid stacking? (Jun--Pegah May--Berlin; Radnets--endOct/earlyNov; mid-Nov MozHealth) 56 | 57 | - Thinking 2019 broadly: 58 | - Jun (dawn can't) 59 | - Jul (benhylau: last week of july?) 60 | - Aug (dawn: think this is tricky with vacations) 61 | - Sep-Nov (garry: teaching; sarah: lots of events) 62 | - Dec (dawn: would veto) 63 | - Next step: surfacing options... polling 64 | 65 | - Imagining 6-8 month planning cycle (So May 2019 onward) 66 | 67 | - benhylau: 68 | - In Toronto most of the first 8 months of 2019 (end August) 69 | - Have capacity to do Our Networks stuff throughout 2019 70 | - Can do AV 71 | - garry: 72 | - Teach in fall 73 | - Interest! 74 | - sarah: 75 | - After March 2019 plans unclear 76 | - Conference season Sep-Nov 77 | - Not based in Toronto, might impact availability of types of organizing 78 | - dc: 79 | - I'm in Toronto 2019 80 | - Anticipate shift in work June on, Proposal prep until June 81 | - Gnarly: Jun, Oct(ish) 82 | - Let's do this! 83 | 84 | ## 2019 Hopes and Dreams 85 | 86 | - Have some outdoor component, building towards "Our Networks Camp" _infra_ 87 | - Start building things that help making networks outdoors? 88 | - Future: Our Networks a p2p conference networks outside 89 | - Meta-conference: OS conference planning materials 90 | - Prototyping "self-owned technologies" as opposed to venue 91 | - e.g., getting space, being in city?, finding space to life 92 | - Applying for Arts Council funding (some type of arts event-- tactically... not necessarily a "big event") 93 | - 6 month lead time 94 | - Start thinking about continuity? How can we have outputs from conference that engage people from the conference in an ongoing way? 95 | - e.g., lasting relationships from tech community? <- maybe some kind of persistent chat? 96 | - creating an environment? <-- doing this better 97 | - Transcribing! 98 | - Multilingual, searchable presentations! 99 | - Scheduling our duties during the conf before the conf 100 | - Better photographic documentation (commissioned? vol'n?) 101 | - Better sales table/planning 102 | - BETTER CLUB MATE! 103 | - Having it in a space where the space becomes more of... BE ONE WITH THE SPACE 104 | - Workshops tech for beginners network focused (recuit) 105 | - More "unconference" style stuff 106 | - "Building an event that we could walk away from it someday(tm)" 107 | - Invite more organizers 108 | - Thinking about organizers in our community of peers? invite from volunteers 109 | - All agree an extra organizer or two would be helpful 110 | 111 | 112 | ## TODOs 113 | 114 | - [ ] FIRST: Start building a commune 115 | - [ ] Collect period suggestions set up 116 | - [ ] Mid-Dec in-person meeting before end of year! Time of year short list, Organizers, Meetups! 117 | - [ ] Collector on Themes, Hopes and Dreams 118 | -------------------------------------------------------------------------------- /notes/2019-01-15-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-01-15 Our Networks Planning Call 2 | 3 | :date: **Date:** Tues, Jan 15, 2018 @ 11:30am-12:00pm 4 | :raising_hand: **Participation:** [`appear.in/ournetworks`](https://appear.in/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :family: **Attendance:** 6 | - dcwalk 7 | - benhylau 8 | - garrying 9 | - sarah 10 | 11 | # Agenda 12 | 13 | - New Business 14 | - Meetups check-in 15 | - Proposal: https://hackmd.io/62tWQamtRQKk8vt4OjmNiQ# 16 | - Immediate steps for 2019 17 | - Anything arts related, upcoming deadline... good chance of getting some 18 | - 2019 dates and organizing 19 | - Review [Organizer Availability](https://hackmd.io/NAHVnJD4So6YYv8Jnn0geg?view) 20 | - Format for organizing? any changes? 21 | - Use of probot for repo 22 | - Frank discussion on organizing capacity :joy: 23 | - Discuss timeline 24 | - Review 2018 calendar 25 | - 2019 theme 26 | - Revisit [Hopes and Dreams](https://hackmd.io/NAHVnJD4So6YYv8Jnn0geg?view) 27 | - Brainstorming sesh 28 | - Standing Business 29 | - Run through [“In Progress”](https://github.com/ournetworks/2019/projects) 30 | - Kickoff with initial COC, Land Acknowledgement, License 31 | - Other Business 32 | 33 | # Notes 34 | 35 | ## 1/ Meetups (discussion in proposal) 36 | 37 | ## 2/ Immediate steps for 2019 38 | 39 | - Arts Council "Media Arts Project Grant" 40 | - yami-ichi 41 | - exhibition (online?) 42 | - collaborative 43 | - Anything arts related, upcoming deadline... good chance of getting some money 44 | - From conversation after brainstorm: 45 | - Zine lending library (Work with Toronto Zine Library?) // exhibition "Call for Zines"? <-- we pay for people to send us zines? 46 | - excitement! 47 | - "Traditonal" Exhibition -- tied to a party, a lending library 48 | - Poster! 49 | - Online presence -- invite artist to take over website, social media 50 | - excitement about takeover!akeover 51 | - Performance 52 | 53 | - Upcoming community dinner on Jan 24, Taeyoon Choi hosting. Dawn said would speak about OurNets. Might have enough other asks for then 54 | 55 | - Websites: 56 | - 2018 final PR, 57 | - 2019 reset, end of January? 58 | - Do we want to deal with setting up donations? in exchange for swag? 59 | - Set up "support" button -- get money from folks +1 60 | 61 | 62 | ## 3/ 2019 dates and organizing 63 | 64 | - Review [Organizer Availability](https://hackmd.io/NAHVnJD4So6YYv8Jnn0geg?view) 65 | 66 | - 3 times: 67 | - late-July (not able to spill into August) B+1 G+1 S+1 68 | - 24-31 69 | - some organizers know already/still in Toronto 70 | - summer vibes 71 | - ben wants to spend his birthday with you guys 72 | - late-Sep D+1 S+1 73 | - 12-30 74 | - early-Oct G+1 D+1 75 | - 1-15 76 | - check with radnet on potential date conflict (sarah and ben want to go) 77 | 78 | - Format for organizing? any changes? 79 | - Request: 80 | - Meet on weekends or earlier time slot (let's try for 1pm EST Sat) 81 | - DW:Use of probot for repo 82 | - People seem okay with it! 83 | - DW will leave issue open for a couple days and then roll 84 | - Frank discussion on organizing capacity :joy: 85 | - More about capacity to involve a new person rather than needing help? 86 | - Probably difficult to bring in someone we don't have a connection to 87 | - pick up on weekend 88 | 89 | ## 4/ Discuss timeline (parked to next week) 90 | 91 | Recall 2018 timeline: 92 | - 07/13-18 Our Networks (X) 93 | - 07/12-13 Load in (-0 weeks before) 94 | - 07/11 venue walkthru (-0) 95 | - 05/29 schedule posted (-6) 96 | - 05/21 registration launched (-7) 97 | - 05/15 submissions dec'ns (-8) 98 | - 05/07 CFP closes (-9) 99 | - 05/02 2019 website relaunch, marketing materials (poster) (-10) 100 | - 04/17 "Open hour #2" (-12) 101 | - 03/24 "Open hour #1" CFP questions (-16) 102 | - 03/24 2018 site launch (-16) 103 | - 02/28 space secured (-19) 104 | - 02/28 CFP posted (-19) 105 | - 02/24 budget prepared, sponsorship package (-20) 106 | - 02/18 theme finalized (-21) 107 | - 02/01 kickoff call (-23) 108 | 109 | ## Sponsor ideas 110 | 111 | - Everyone we tried last year ...? 112 | - Also Infura, Internet Archive, Cosmos, Citizen Lab, Handshake, Giveth 113 | 114 | ## Next call 115 | 116 | - Theme 117 | - Discuss arts grant 118 | - Timeline / milestones 119 | - Organizer recruitment 120 | - Tech infra set up (e.g., password manager) 121 | 122 | # TODOs 123 | 124 | [Move to/Update project issues from this list] 125 | 126 | - [x] @garry 2018 PR, release, and deploy! 127 | - [x] @dawn to do 2019 and request review 128 | - [ ] @sarah email radnets about 2019 timing 129 | - [ ] @sarah will email org team with art grant info 130 | - [x] @benhylau: email dweb 131 | - [ ] @dawn email May First folks 132 | - [ ] @all: add tech infra req to gh! 133 | -------------------------------------------------------------------------------- /notes/2019-01-19-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-01-19 Our Networks Planning Call 2 | 3 | :date: **Date:** Sat, Jan 19, 2018 @ 1:00-2:00pm 4 | :raising_hand: **Participation:** [`appear.in/ournetworks`](https://appear.in/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | - sarah 8 | - garry 9 | - dcwalk 10 | - benhylau 11 | 12 | # Agenda 13 | 14 | - Previous Business 15 | - [x] @garry 2018 PR, release, and deploy! 16 | - [x] @dawn to do 2019 and request review 17 | - [x] @sarah email radnets about 2019 timing 18 | - [x] @sarah will email org team with art grant info 19 | - [x] @benhylau: email dweb 20 | - [x] @dawn email May First folks 21 | - [ ] @all: add tech infra req to gh! 22 | - New Business 23 | - Theme 24 | - Revisit [Hopes and Dreams](https://hackmd.io/NAHVnJD4So6YYv8Jnn0geg?view) 25 | - Brainstorming sesh 26 | - Discuss arts grant 27 | - Timeline / milestones 28 | - Dates 29 | - Review 2018 calendar 30 | - Organizer recruitment 31 | - Tech infra set up (e.g., password manager) 32 | - Ticketing 33 | - Open Collective 34 | - Standing Business 35 | - Run through [“In Progress”](https://github.com/ournetworks/2019/projects) 36 | - Initial COC, Land Acknowledgement, License 37 | - Other Business 38 | 39 | # Notes 40 | 41 | ## 1/ Theme 42 | 43 | - Back in the [Hopes and Dreams doc](https://hackmd.io/NAHVnJD4So6YYv8Jnn0geg?edit) 44 | - "Infrastructures" too limiting? 45 | - DW: I think well trod ground? too well trod? 46 | - GI: yes, no strong opinions... but yes. Familiar. 47 | - more specific in conf? 48 | - "R" words? 49 | - remediation 50 | - regeneration 51 | - remaking 52 | - reconnecting 53 | - resistance 54 | - Fuzzy provocation, something like the "no more manifestos" == something instigating thought? 55 | - Next step: co-writing? 56 | - DW: LETS DO MORE EDITING THIS TIME! 57 | 58 | ## 2/ Arts Grant 59 | 60 | - Recall: 61 | - Anything arts related, upcoming deadline... good chance of getting some money 62 | - From conversation after brainstorm: 63 | - Zine lending library (Work with Toronto Zine Library?) // exhibition "Call for Zines"? <-- we pay for people to send us zines? 64 | - "Traditonal" Exhibition -- tied to a party, a lending library, Poster! 65 | - Online presence -- invite artist to take over website, social media 66 | - Performance 67 | - Email: 68 | - Toronto Arts Council media arts project grant, with March 4 deadline. Requires that the project take place after June 1, and with maximum funding of $15,000. https://torontoartscouncil.org/grant-programs/tac-grants/visual-and-media-arts/project-grants 69 | - Ontario Arts Council media arts project grant, with Feb 21 deadline. Says "cannot start before you receive your grant results" but that's not particularly clear. Suspect July would be fine. Maximum funding of $10,000. http://www.arts.on.ca/grants/media-arts-projects 70 | - Canada Arts Council concept to realization project grant, ongoing deadline but no reason to wait. Only specifies the event must be after the grant submission. Maximum funding of $100,000 though obviously that's a little insane for our purposes. https://canadacouncil.ca/funding/grants/explore-and-create/concept-to-realization 71 | - Timelines better than originally thought 72 | - Interaccess call is 2020, one with closest deadline 73 | - Write proposal with loose budget (some spillover funding for conf?) 74 | - Space 75 | - Accessibility 76 | - Publicity/Media (?) 77 | - Paying for designer 78 | - SF: we should submit to all! Assume we could get one 79 | - Write our budget based on last year and figure out which are applicable to these grants 80 | - DW: We still have no formal status (informal collective) 81 | - Will need a main contact, SF will want to check/confirm whether impacts other grants 82 | - Others willling to be point of contact 83 | - SF: Leaning away from yami-ichi, but zine library and exhibition space 84 | - BL: How much do we want events "isolated"... 85 | - SF: probably not less 86 | - DW: nice idea of holding space! 87 | - Related discussions: 88 | - Venue (kickoff from previous, brainstorm) 89 | - Mozilla Community Space (Mehan) 90 | - TMAC 91 | - Audience size 92 | - Budgeting 93 | - Deadline? 94 | - Draft in Feb 9 95 | 96 | ## 3/ Timeline / milestones 97 | 98 | - 3 times: 99 | - late-July (not able to spill into August) B+1 G+1 S+1 100 | - 24-31 101 | - some organizers know already/still in Toronto 102 | - summer vibes 103 | - ben wants to spend his birthday with you guys 104 | - late-Sep D+1 S+1 105 | - 12-30 106 | - 25 107 | - early-Oct G+1 D+1 108 | - 1-15 109 | - check with radnet on potential date conflict (sarah and ben want to go) 110 | - Let's do in fall, priority of September 25 to October 15 pending updates from RadNets + May First 111 | - Gives option for us to attend dweb 112 | - Pick a date by.... Feb 1, goal for Jan 26 (next meeting) 113 | - Recall 2018 timeline (parked!): 114 | - 07/13-18 Our Networks (X) 115 | - 07/12-13 Load in (-0 weeks before) 116 | - 07/11 venue walkthru (-0) 117 | - 05/29 schedule posted (-6) 118 | - 05/21 registration launched (-7) 119 | - 05/15 submissions dec'ns (-8) 120 | - 05/07 CFP closes (-9) 121 | - 05/02 2019 website relaunch, marketing materials (poster) (-10) 122 | - 04/17 "Open hour #2" (-12) 123 | - 03/24 "Open hour #1" CFP questions (-16) 124 | - 03/24 2018 site launch (-16) 125 | - 02/28 space secured (-19) 126 | - 02/28 CFP posted (-19) 127 | - 02/24 budget prepared, sponsorship package (-20) 128 | - 02/18 theme finalized (-21) 129 | - 02/01 kickoff call (-23) 130 | 131 | ## 4/ Organizer Recruitment (parked to next time) 132 | 133 | ## 5/ Tech Infra (parked to next time) 134 | 135 | ## Next call 136 | 137 | - Timeline / milestones 138 | - Dates 139 | - Review 2018 calendar 140 | - Organizer recruitment 141 | - Tech infra set up (e.g., password manager) 142 | - Ticketing 143 | - Open Collective 144 | 145 | # TODOs 146 | 147 | [Move to/Update project issues from this list] 148 | 149 | - [ ] dawn: Draft drafting budget 150 | - [ ] sarah: first pass on arts grant 151 | - [x] dawn: Set up theme co-writing 152 | -------------------------------------------------------------------------------- /notes/2019-01-26-planning-async.md: -------------------------------------------------------------------------------- 1 | # 2019-01-26 Our Networks Async Check-in 2 | 3 | :date: **Date:** Sat, Jan 26, 2018 @ async 4 | :raising_hand: **Participation:** [`appear.in/ournetworks`](https://appear.in/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | 7 | # Agenda 8 | 9 | - Previous Business: 10 | - [ ] dawn: Draft of budget 11 | - [ ] sarah: first pass on arts grant 12 | - [x] dawn: Set up theme co-writing 13 | - New Business (consense on decisions): 14 | - We host Our Networks 2019 in Fall 15 | - We prefer a couple weeks buffer with RadNets (so end September of first week October) 16 | - We are interested in hosting a Tech and Revolution convo at Our Nets and pursue further 17 | 18 | # Notes 19 | 20 | [Transferred from conversation] 21 | 22 | - We host Our Networks 2019 in Fall 23 | - All consensed 24 | - We prefer a couple weeks buffer with RadNets (so end September or first week October) 25 | - All consensed 26 | - Comment: Prefer end of Sept date bc weather 27 | - We are interested in hosting a Tech and Revolution convo at Our Nets and pursue further 28 | - All consensed 29 | 30 | -------------------------------------------------------------------------------- /notes/2019-02-02-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-02-02 Our Networks Planning Call 2 | 3 | :date: **Date:** Sat, Feb 02, 2018 @ 1:00-2:00pm 4 | :raising_hand: **Participation:** [`appear.in/ournetworks`](https://appear.in/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | - garry 8 | - benhylau 9 | - dcwalk 10 | 11 | 12 | # Agenda 13 | 14 | - Previous Business 15 | - [ ] dawn: Draft drafting budget 16 | - [ ] sarah: first pass on arts grant 17 | - [x] dawn: Set up theme co-writing 18 | - [x] dawn: email back about T&R conversation 19 | - New Business 20 | - Initial schedule/programming plan 21 | - Collaborations 22 | - Picking a date 23 | - Timeline / milestones 24 | - Review 2018 calendar 25 | - Organizer recruitment 26 | - Tech infra set up (e.g., password manager) 27 | - Ticketing 28 | - Open Collective 29 | - Sponsor 30 | - Standing Business 31 | - Run through [“In Progress”](https://github.com/ournetworks/2019/projects/1) 32 | - Other Business 33 | 34 | # Notes 35 | 36 | ## Budget 37 | 38 | - have annual 2019 budget 39 | - We have money from DJL for 2 honorariums 40 | - $20/hr ish? 10-16 hours for social media? 41 | - What are like set of things we imagine 42 | - Graphic designer 43 | - Working with an external person adds value, and having that person compensated 44 | - Can budget production 45 | 46 | 47 | ## Initial schedule/programming plan 48 | 49 | - Things we agreed to: 50 | - Whole event in same space as goal 51 | - Larger audience than last year 52 | - Wanting mix of un-programmed and programmed time 53 | - un-conference elements 54 | - 2.5 // 3 days "programmed" with 55 | - "unprogrammed days" seem neat: 56 | - gallery/exhibition? 57 | - unconference stuff 58 | - "load in" / site set up 59 | - "NOC" debrief (kinda like battlemesh) 60 | - Last weekend Sept. **Saturday 28-Sunday 29** 61 | 62 | - Same space whole time limits of that 63 | - Ben proposal: Spread talks over 5 days, more space in between 64 | - Larger audience (1.5x of last year) 65 | - Dawn proposal: 3 days with 2 days more formal set up 66 | - I think that may be a lot to ask people ("be here five full days") 67 | 68 | - Venue 69 | - TMAC? -- would need to follow up soon 70 | - Other venues? 71 | - Array Space 72 | - Space? (too small) 73 | - Warehouse space on geary 74 | 75 | ## Collaborations 76 | 77 | - Tech and Rev (dawn follow up) 78 | - RadNets (sarah?) 79 | - Zine thing? Phil and O1's collaborator *dawn follow up) 80 | - Dweb 81 | - Pegah June event (dawn follow up) 82 | 83 | 84 | ## Picking a date 85 | 86 | - Conference: September 28-29 main 87 | 88 | ## Timeline / milestones 89 | 90 | - Recall 2018 timeline: 91 | - 07/13-18 Our Networks (X) 92 | - 07/12-13 Load in (-0 weeks before) 93 | - 07/11 venue walkthru (-0) 94 | - 05/29 schedule posted (-6) 95 | - 05/21 registration launched (-7) 96 | - 05/15 submissions dec'ns (-8) 97 | - 05/07 CFP closes (-9) 98 | - 05/02 2019 website relaunch, marketing materials (poster) (-10) 99 | - 04/17 "Open hour #2" (-12) 100 | - 03/24 "Open hour #1" CFP questions (-16) 101 | - 03/24 2018 site launch (-16) 102 | - 02/28 space secured (-19) 103 | - 02/28 CFP posted (-19) 104 | - 02/24 budget prepared, sponsorship package (-20) 105 | - 02/18 theme finalized (-21) 106 | - 02/01 kickoff call (-23) 107 | 108 | - 2019 timeline: 109 | - More expansive design dates 110 | 111 | ## Organizer Recruitment 112 | 113 | - Discussed above! Potential for collabs and reaching out! 114 | 115 | ## Tech Infra 116 | 117 | - Do we want to move our meetings to https://meet.jit.si/ournetworks 118 | - Reason for move? 119 | - technical issues with appear.in (firefox, linux distros?) 120 | - open source 121 | - Trial for a month! Flag if any problems 122 | 123 | ## Next call 124 | 125 | - Budget 126 | - Theme 127 | - Async review 2019 milestones 128 | - Milestone review 129 | 130 | # TODOs 131 | 132 | [Move to/Update project issues from this list] 133 | 134 | - Sarah? Garry? Follow up with Rad Nets 135 | - [x] Dawn: Chat with Phil more 136 | - Dawn: Pegah? 137 | - [x] Dawn: distrbute budget 138 | - [ ] Dawn: prep milestones for editing 139 | -------------------------------------------------------------------------------- /notes/2019-02-09-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-02-09 Our Networks Planning Call 2 | 3 | :date: **Date:** Sat, Feb 09, 2019 @ 1:00-2:00pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | - dcwalk 8 | - benhylau 9 | - garry 10 | - sarah 11 | 12 | # Agenda 13 | 14 | - Previous Business 15 | - Sarah? Garry? Follow up with Rad Nets 16 | - [x] dcwalk: Chat with Phil more 17 | - [x] dcwalk: Pegah? 18 | - [x] dcwalk: distrbute budget 19 | - [ ] dcwalk: prep milestones for editing 20 | - New Business 21 | - Theme 22 | - Arts Grant 23 | - Timeline / milestones 24 | - Review 2018 calendar 25 | - Budget 26 | - Sponsor 27 | - Collaborations 28 | - Standing Business 29 | - Run through ["In Progress"](https://github.com/ournetworks/2019/projects/1) 30 | - Other Business 31 | 32 | # Notes 33 | 34 | Recall from last week: 35 | - Things we agreed to: 36 | - Whole event in same space as goal 37 | - Larger audience than last year 38 | - Wanting mix of un-programmed and programmed time 39 | - un-conference elements 40 | - 2.5 // 3 days "programmed" with 41 | - "unprogrammed days" seem neat: 42 | - gallery/exhibition? 43 | - unconference stuff 44 | - "load in" / site set up 45 | - "NOC" debrief (kinda like battlemesh) 46 | - Last weekend Sept. **Saturday 28-Sunday 29** 47 | 48 | - Venue 49 | - TMAC conversation-- would need to follow up soon 50 | - Other venues? 51 | - Array Space 52 | - Space? (too small) 53 | - Warehouse space on geary 54 | 55 | ## Theme 56 | 57 | - Chatted in [Google Doc](https://docs.google.com/document/d/12o3Nkqy3eJGD5xqr-D_uuSy-nfsJ55jmcVTPcjjvT-I/edit#) 58 | 59 | ## Arts Grant 60 | 61 | - Grant first deadline Feb 21 62 | 63 | - Collabs 64 | - Tech and Rev (dcwalk) 65 | - Zine thing? Phil and O1's collaborator 66 | - interested in mutual aid / collaborate but a little later in the year 67 | - collab in applying to art grant? 68 | - TMAC is set up as a gallery, makes sense to do an exhibition 69 | - Dweb 70 | - Pegah June event? 71 | - benhylau interested in doing a connection 72 | - Radnets 73 | - Ideas: 74 | - sister conferences 75 | - link to each other 76 | - free tickets 77 | - initiate event that concludes in Fall? 78 | - funding conversations (concerns about our organizational status) 79 | 80 | ## Timeline / milestones 81 | 82 | - 2019 timeline: 83 | - 01/15 Kickoff call (-36) 84 | - 02/15 Theme and dates announced (-32) 85 | - 03/01 Sponsorship packaged, firm budget (-30) 86 | - 03/22 CFP posted, website relaunch (-27) 87 | - 03/22 Space booked (-27) 88 | - 04/01 conference open hour #1 (-25) 89 | - 05/01 2019 website relaunch, marketing materials (-21) 90 | - 05/15 conference open hour #2 (-19) 91 | - 06/01 keynote speaker(s) (-17) 92 | - 06/01 CFP closes (-17) 93 | - 06/15 registration launched (-15) 94 | - 07/01 submission decisions (-12) 95 | - 07/25 schedule posted (-9) 96 | - 08/25 Venue Walkthrough (-4) 97 | - 09/01 conference open hour #3 (-3) 98 | - 09/25 Load in (-0 weeks) 99 | - 09/28 Our Networks 2019 (W39) 100 | 101 | - Recall 2018 timeline: 102 | - 07/13-18 Our Networks (X) 103 | - 07/12-13 Load in (-0 weeks before) 104 | - 07/11 venue walkthru (-0) 105 | - 05/29 schedule posted (-6) 106 | - 05/21 registration launched (-7) 107 | - 05/15 submissions dec'ns (-8) 108 | - 05/07 CFP closes (-9) 109 | - 05/02 2019 website relaunch, marketing materials (poster) (-10) 110 | - 04/17 "Open hour #2" (-12) 111 | - 03/24 "Open hour #1" CFP questions (-16) 112 | - 03/24 2018 site launch (-16) 113 | - 02/28 space secured (-19) 114 | - 02/28 CFP posted (-19) 115 | - 02/24 budget prepared, sponsorship package (-20) 116 | - 02/18 theme finalized (-21) 117 | - 02/01 kickoff call (-23) 118 | 119 | ## Next call 120 | 121 | - Maybe call around arts grant? 122 | - March 2 123 | 124 | # TODOs 125 | 126 | [Move to/Update project issues from this list] 127 | 128 | - [ ] benhylau: to follow up with Pegah 129 | - [ ] dcwalk: reach out to TMAC with September dates 130 | - [ ] all: review [theme doc](https://docs.google.com/document/d/12o3Nkqy3eJGD5xqr-D_uuSy-nfsJ55jmcVTPcjjvT-I/edit#) and confirm date this week 131 | - [ ] goal: of end of week? check in on signal/ 132 | - [ ] garry: website more cleaning 133 | - [ ] sarah: follow up with radnets, email? 134 | - [x] benhylau: take over transferring notes to github task 135 | -------------------------------------------------------------------------------- /notes/2019-03-16-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-03-16 Our Networks Planning Call 2 | 3 | :date: **Date:** Sat, Mar 02, 2019 @ 1:00-2:00pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | - dc 8 | - garry 9 | - ben 10 | - sarah 11 | 12 | # Agenda 13 | 14 | - March Meetup 15 | - Organizer Travel 16 | - Standing Business 17 | - Run through ["In Progress"](https://github.com/ournetworks/2019/projects/1) 18 | - Run through ["Calendar Deadlines"](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 19 | - Other Business 20 | - Venue Update 21 | - Website Check-in 22 | - Budget 23 | - Sponsorship 24 | - Grant Debrief (Prep for next one?) 25 | 26 | # Notes 27 | 28 | ## March Meetup 29 | 30 | - Community group presentation + garry intro 31 | - Livestreaming flow from CivicTech (patcon), experiment with linking that to IPFS livestreaming 32 | - Plan one or two more and then have a sit down with patcon to debrief on organizer flow 33 | 34 | ## Organizer Travel 35 | 36 | - Ben: Remote 37 | - Apr: SFO, BCN 38 | - May: HKG 39 | - Jun: YYZ? then SFO 40 | - Jul: SFO then YYZ? 41 | - Aug: YYZ? 42 | - Sep: YYZ 43 | - Sarah: Remote 44 | - Poor availability in May (on and off) 45 | - Mid August in the mountains no wifi (2nd-12th) 46 | - Dawn: Remote 47 | - Jul: 1-2 weeks EU ?? 48 | - Sep: 5 days US Conf 49 | - Garry: Remote 50 | - Jul: Somewhere, SF?? 51 | - Early Aug: Bad Internet (Mostly AFK) 52 | 53 | - Revisit meeting schedule? 54 | - 2/mth throughout Apr-Jun 55 | - Jul busy for at least a couple folks 56 | - End JUL before break important to connect 57 | - Last week August (August 20 on) meet regularly until load-in 58 | 59 | ## Venue Update 60 | 61 | - Agreement back with Jennie for update, the modification to notes section: 62 | - Exhibition/conference installation Sep 19, 10am-6pm 63 | - Exhibition open daily, Sep 20-24, 10am-6pm 64 | - Conference Fri-Sun, Sep 20-22 (extend to Friday based on interest!) 65 | - Kickoff Fri Sep 20 with alcohol (format likely similar to last year) 66 | - Dawn to follow up this week 67 | 68 | ## Website Check-in 69 | 70 | - Support us 71 | - amts fine: $15 stickers! $30 tote! 72 | - Dawn generate paypal thing 73 | - updates to page: layout of tiers, tote image why?! 74 | - Revisiting dweb publish flow 75 | - homebase instance 76 | - https://hashbase.io/ 77 | - publish flow 78 | - mid-April to July 79 | - Ben is interested in learning this and helping with automation, related: 80 | - [Toronto Mesh thing](https://github.com/tomeshnet/mesh-services/issues/1) 81 | - DWeb Camp needs website published to Dat and IPFS 82 | 83 | ## Grant Debrief 84 | 85 | - Next grant, Sarah looking into shortly, application prep, confirming we meet requirements 86 | - No deadline, rolling acceptance 87 | - Is flow async work and then meeting to finalize? 88 | 89 | ## Sponsorship 90 | 91 | - Draft package: 92 | https://docs.google.com/document/d/1IGuBnd3O1CnICe8baFD8WSF9cWZjjls5-6zE8qCEDEM/edit#heading=h.ofdcikls6w3z 93 | - Nice to start reaching out with date and venue posted 94 | - CFP before official push? (align with social media push) 95 | - Some friendly potential sponsors incl. Mozilla before CFP? 96 | - Possibly relevant [CIRA meetup in Toronto March 20](https://cira.ca/newsroom/events/cira-meet-toronto-0) 97 | 98 | ## Budget 99 | 100 | - Draft budget: 101 | https://docs.google.com/spreadsheets/d/1vNI_1LzYn8_36MxNLmlIxAJSqyLfilyhDQ7qI4I9l70/edit#gid=0 102 | 103 | 104 | ## Upcoming 105 | 106 | - Existing sponsor outreach 107 | - Look and feel, aspirational vibing 108 | - CFP check-in 109 | 110 | # TODOs 111 | 112 | [Move to/Update project issues from this list] 113 | 114 | - [ ] Dawn to follow up this week on venue 115 | - [ ] Ben to sort livestreaming with patcon for March 28 meetup <-- dc: we discussed trackin on gh issue once I followed up 116 | - [ ] Dawn update readme and calendar with new less tentative dates 117 | - [ ] Garry to tell ben about dweb publishing & automation (end-April) 118 | - [x] Dawn move over the p2p issue in 2018 repo 119 | - [ ] Sarah to set up next grant doc 120 | - [ ] Sarah to check on grant results deadlines 121 | - [ ] Sarah review sponsorship package 122 | -------------------------------------------------------------------------------- /notes/2019-03-30-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-03-30 Our Networks Planning Call 2 | 3 | :date: **Date:** Sat, Mar 30, 2019 @ 1:00-2:00pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | - garry 8 | - sarah 9 | - dc 10 | - ben 11 | 12 | # Agenda 13 | 14 | - Old Business 15 | - [x] Dawn to follow up this week on venue 16 | - [x] Ben to sort livestreaming with patcon for March 28 meetup <-- dc: we discussed tracking on GH issue once I followed up 17 | - [x] Dawn update readme and calendar with new less tentative dates 18 | - [ ] Garry to tell ben about dweb publishing & automation (end-April) 19 | - [x] Dawn move over the p2p issue in 2018 repo 20 | - [x] Sarah to set up next grant doc 21 | - [x] Sarah to check on grant results deadlines 22 | - [x] Sarah review sponsorship package 23 | - Standing Business 24 | - Run through ["In Progress"](https://github.com/ournetworks/2019/projects/1) 25 | - Run through ["Calendar Deadlines"](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 26 | - Other Business 27 | - Venue Update 28 | - Milestones/dates 29 | - Existing sponsor outreach + looking at sponsorship package 30 | - Website and Conference look and feel, aspirational vibing 31 | - CFP check-in 32 | 33 | # Notes 34 | 35 | ## Meetup 36 | 37 | - need to make it more conversational early (not after!) 38 | - 2 hours a short amount of time 39 | - dealing with livestream? 40 | - flow: microphone enabled 41 | - screen is blown out (quality with camera?) 42 | - split by talk 43 | - using wifi choppy, post will be local capture so avoid some of that 44 | 45 | ## Venue Updates 46 | 47 | - Email: Gamma Space working on Friday 48 | - single track (open space) 49 | - we have the exhibition room 50 | - there is the gamma room 51 | - gathering space 52 | - Gathering space request after LOA? 53 | 54 | # Dates (and Grants Deadline) 55 | 56 | - Not eligible for last grant? 57 | >"Any time before the start date of your project or the part of your project for which you are seeking funding. -- incorporated as a non-profit in Canada" 58 | - Toronto arts council June 4 by latest 59 | - Ontario arts council June 21 by latest 60 | - [Impact on Milestones](https://github.com/ournetworks/2019/blob/master/notes/2019-02-09-planning-call.md#timeline--milestones) 61 | 03/22 CFP posted, website relaunch (-27) **SHIFT THIS** 62 | 03/22 Space booked (-27) 63 | 04/01 conference open hour #1 (-25) 64 | 05/01 2019 website relaunch, marketing materials (-21) 65 | 05/15 conference open hour #2 (-19) 66 | 06/01 keynote speaker(s) (-17) 67 | 06/01 CFP closes (-17) 68 | 06/15 registration launched (-15) 69 | 07/01 submission decisions (-12) 70 | 07/25 schedule posted (-9) 71 | - Shift CFP closing until July 1? 72 | - First week July block off for submission dec'ns 73 | - Smaller/more intentful outreach for exhibition mid-June 74 | - If we get one of the Arts Council grants, do outreach end of June to invite specific artists to CFP 75 | 76 | ## Sponsorship 77 | 78 | - We sold 100 last year, aim for 150 attendees this year 79 | - Drop RSVP chair from perk 80 | - ben: Hand-drawn poster or marketing retractable! 81 | - Outreach in April for previous sponsors 82 | - + Mozilla? ben connection 83 | 84 | ## Aspirational Vibes 85 | 86 | - Print logo on random assortment of shirts 87 | - blackout logo with cutout for shirt 88 | - people bring their own gear? 89 | - buying thrift shirts is cheaper/similar to new shirts at costs 90 | - "our networks like our cities built on top of ruins" 91 | - photocopier photocopy for zine library (filesharing reference) 92 | - repair? 93 | - forcing a confrontation between supply chains and infrastructure 94 | - collect e-waste recycling 95 | - donated networking things 96 | - artistic work? 97 | - related to Ryan's thing at FreeGeek? cc. Garry? 98 | - use a hopes and dreams GH issue 99 | - https://github.com/ournetworks/2019/issues/34 100 | - How to do in-kind work together 101 | - This is our public space, drawing on that energy 102 | - From our CFP: "draw on history and place to bring our fullest imaginations to this moment; and open ways to think these questions together as we build transitional forms." 103 | 104 | ## Upcoming Topics 105 | 106 | - CFP check-in 107 | 108 | # TODOs 109 | 110 | [Move to/Update project issues from this list] 111 | 112 | - [ ] dc: final clean up of sponsor package 113 | - [ ] dc: regig of milestones 114 | - [ ] ben: ping Mehan from Mozilla about sponsorship (after venue secured) 115 | - [ ] ben: finish off meetup repo with livestream things and upload videos 116 | -------------------------------------------------------------------------------- /notes/2019-04-14-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-04-13 Our Networks Planning Call 2 | 3 | :date: **Date:** Sat, Apr 13, 2019 @ 1:00-2:00pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | - garry 8 | - dc 9 | - eloisa 10 | - ben 11 | 12 | # Agenda 13 | 14 | - Old Business 15 | - [x] dc: final clean up of sponsor package 16 | - [x] dc: regig of milestones 17 | - [x] ben: ping Mehan from Mozilla about sponsorship (after venue secured) 18 | - [ ] ben: finish off meetup repo with livestream things and upload videos 19 | - Standing Business 20 | - Run through ["In Progress"](https://github.com/ournetworks/2019/projects/1) 21 | - Vibing 22 | - Announce Date and Time 23 | - Run through ["Calendar Deadlines"](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 24 | - Other Business 25 | - Deadlines 26 | - Sponsors 27 | - Conference look and feel, aspirational vibing 28 | - Website 29 | - Onboarding 30 | - CFP check-in 31 | 32 | # Notes 33 | 34 | ## Meetup 35 | 36 | - Look at using video capture card <-- with Elon (get from him!) 37 | - IPFS (IPFS-only is what we have in instructions on PR at the moment) 38 | - Our conference video flow is IPFS + Youtube + IA <-- video publishing flow 39 | 40 | ## Upcoming deadlines all involve website 41 | 42 | - April 22: CFP posted 43 | - May website work period 44 | - New deadlines: 45 | - April 22: CFP go out 46 | - June 1: Website relaunch (with 2019 branding incl. look and feel) 47 | - July 1: CFP closes 48 | - TODO: Add to calendar swag organizing deadline 49 | - Ben's propsal: 50 | - July 6: Swag idea confirmed 51 | - August 31: Swag ready 52 | 53 | ## Sponsorship Package: 54 | 55 | - PDF: https://drive.google.com/drive/folders/1bDj9KMwqS8bKznooA30nJU5M0uv7tQZn 56 | - dc: to jump on old sponsors 57 | - ben: Mozilla 58 | - Process: ping signal group before sending out, give enough time for veto 59 | - Ping some not explicitly decentralization & blockchain money 60 | - eloisa: Code for Science & Society, Knight Foundation 61 | 62 | ## Website: 63 | 64 | - Convos: 65 | - Look and feel, vibing: https://github.com/ournetworks/2019/issues/34 66 | - p2p publish: https://github.com/ournetworks/2019/issues/31 67 | - What are next steps? 68 | - Start with people to bring in (designer) 69 | - Eloisa ideas for folks: UX research + designer incl. Nomadic Labs: Luisa Ji, Sharon Kennedy (DJL) 70 | - 2018: 71 | - Scope: overall branding (logo + look and feel) 72 | - [Design Doc](https://docs.google.com/document/d/1sP3qt87nJBq1UmoCfddiy9PuyuOLer1KnVF54FeE5Cw/edit) 73 | - [Artwork assets repository](https://github.com/ournetworks/artwork) 74 | - Production: assets (designer), vendors 75 | - Do we want the same split of external // internal for 2019? 76 | - Should we externalize more of the production work? 77 | - What is the possible "spectrum" of designer work 78 | - One end: 79 | - Involvement in early phase only: ideation and logo/brand execution 80 | - Deliverables: 81 | - 2019 event logo 82 | - 2019 brand doc 83 | - Other end: 84 | - Involved throughout planning to discuss look and feel throughout elements of event structure 85 | - Deliverables: 86 | - 2019 brand doc, incl. strategy /direction 87 | - website? 88 | - exhibition? (esp. if full-scale media arts planned) 89 | - Internal capacity interest: 90 | - Website: eloisa! 91 | - Swag vendors: dc 92 | - Before selecting designer: 93 | - Tighten up theme 94 | - More "vibing" -- separately schedule 95 | - Shortlist of designers 96 | - Next two weeks for Toronto folks: 97 | - Apr [23-26 design jam](https://www.when2meet.com/?7760094-WAVKc) 98 | - dc: poll for time 99 | - Apr 27 call check-in, agree on deliverables, shortlist designers, agreement on look and feel 100 | - can be expanded to larger time block for ben 101 | - dc: ask to extend us 2hrs? (ben: +1) 102 | - video call for website onboarding 103 | - "how we develop the website" 104 | - ensure CFP is submitted 105 | - initial thoughts on p2p flow 106 | 107 | ## Organizer Logistics 108 | 109 | - Google Drive (staging area) 110 | - Google Calender (edit access) 111 | - Signal Group (coordinating) 112 | - Email Forwarder (orga@ournetworks.ca) 113 | - Twitter (social media) 114 | - Team 115 | - @_ournetworks 116 | - Youtube (social media-ing, A/V) 117 | - Team 118 | - Website 119 | - Namecheap Team (domain/DNS management) (<-- should we switch this?) 120 | - Digital Ocean Team (hosting, domains?) 121 | 122 | ## Upcoming Topics 123 | 124 | 125 | - Look and feel (jam sesh check-in) 126 | - Designer 127 | - CFP check-in 128 | 129 | 130 | # TODOs 131 | 132 | [Move to/Update project issues from this list] 133 | 134 | - [ ] dc: check in on meetup videos and readme / PRs 135 | - [ ] garry: will look at videos sent by 136 | - [ ] ben: send sponsorship PDF to Mozilla 137 | - [ ] dc: ping Protocol Labs & ISOC re: sponsorship 138 | - [ ] eloisa: ping Knight Foundation (and possibly Code for Science & Society) re: sponsorship 139 | - [ ] eloisa: shortlist possible ux researchers/designers (maybe Nomadic Labs) 140 | - [ ] eloisa: onboarding to website (separate time between doing the https version and p2p version) 141 | - [ ] dc: schedule jam session + onboarding session 142 | - [x] poll for jam sesh 143 | - [ ] pick place+time 144 | - [ ] add to calendar 145 | -------------------------------------------------------------------------------- /notes/2019-04-26-planning-call-mayfirst.md: -------------------------------------------------------------------------------- 1 | # 2019-04-26 Tech & Rev + Our Networks Call 2 | 3 | :date: **Date:** Friday Apr 26, 2019 @ 15:00-16:00 ET 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) 5 | :family: **Attendance:** 6 | - dc 7 | - benedict 8 | - alfredo 9 | - jamie 10 | 11 | # Agenda 12 | 13 | - Intros 14 | - Projects! 15 | 16 | # Notes 17 | 18 | - Mayfirst -- member org, binational leadership in MX / US, tho international membership. Movement building organization, technology the angle 19 | - Moment of transition of structure of org (democractically run member org) -- rewriting bylaws to formally and legally be a co-op (May 2019 timeline for conversion) 20 | - Reflects political direction want to move in. Work with nonprofits, social justice, poc-led orgs 21 | - Want to build more with co-operative movement, offers a left perspective 22 | - Events on "Technology & Revolution" since 2017 23 | - generated discussion, lots of brainstorming 24 | - wanted to move away from tech as tool perspective, more about how to as a movement shape technology as a whole 25 | - 5 focued meetings (congresses), working with community organizations and movement organizers 26 | - Looking to an agreed platform around tech as a movement 27 | - NM, Boston, NY, S.Cali, N.Cali 28 | - outcomes as a social organizing tool 29 | - what does the next phase look like?! 30 | - Other relationships 31 | - Cooperativa Primero de Mayo ... organizacion popular de MX 32 | - "deautono" community in Mexico City 33 | - APC member 34 | - AMC in Detroit 35 | - Radical Technologist Network 36 | - Our Networks: 37 | - An annual event, third iteration! 38 | - Think about past, present, and future of owning our infrastructures (not just tech) 39 | - Lots of enthusiasm, people felt there isn't a lot of space to connect to explore these themes 40 | - Some of us also forming a co-op, which may be used to house the planning work in addition to other things 41 | - This year, at TMAC entire time, conference + art exhibition 42 | - How to collaborate and participate? 43 | - "Tech + Rev" event "Reactive panel from both countries" 44 | - Over 1300 activists participating 45 | - Program of Work put together by invite-only group of activists 46 | - At the phase where we want people to react 47 | - Panel with 4 folks and video -- could do something like that in Toronto? 48 | - Usually an hour and a half 49 | - Video 50 | - Panel 51 | - Designed to be playful and fun 52 | - "more light-hearted," not intended as a "debate" 53 | - What is it like in Canada? 54 | - Where is the conversation at about technology? 55 | - To do it in Toronto, a panel of activist leaders in Toronto 56 | - Where is the convo about tech and activism in Canada? 57 | - Technology and space (smart city, #blocksidewalk) 58 | - _Digital Justice Lab_, data justice, etc. 59 | - Data sovereignty, indigenous communities 60 | - Provincial governments gone very conservative (feeling the cuts!) -- labour focus on coalition approaches 61 | - Want more conversations around _mass surveillance_, _tech intermediation_, _social impact focused tech_ 62 | - US left gravitational pull, but thinking about an exchange 63 | - How is the conference set up? 64 | - Last year: everyone talk + split workshops 65 | - This year: still open-ended, want more time between sessions 66 | - Some people did presentation panel + workshop discussion 67 | - See 2018 proposals here: https://github.com/ournetworks/2018-submissions/issues 68 | - Honariaria of balance at end of conference for speakers, but without a lot of financial support (currently sorting sponsorships) 69 | - Goals for Mayfirst: 70 | - Get a feel for what Canadian activists think and how they react 71 | - International and internatinalist org, want to be sensitive to other movements 72 | - Dream: conciousness to importance of collaboration 73 | - Still missing perspectives and want to ensure those are included 74 | -------------------------------------------------------------------------------- /notes/2019-04-27-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-04-27 Our Networks Planning Call 2 | 3 | :date: **Date:** Sat, Apr 27, 2019 @ 1:00-2:00pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | - garry 8 | - dc 9 | - sarah 10 | - ben (later) 11 | 12 | # Agenda 13 | 14 | - Old Business 15 | - [ ] dc: check in on meetup videos and readme / PRs 16 | - [x] garry: will look at videos sent by 17 | - [x] ben: send sponsorship PDF to Mozilla 18 | - [ ] dc: ping Protocol Labs & ISOC re: sponsorship 19 | - [ ] eloisa: ping Knight Foundation (and possibly Code for Science & Society) re: sponsorship 20 | - [ ] eloisa: shortlist possible ux researchers/designers (maybe Nomadic Labs) 21 | - [ ] eloisa: onboarding to website (separate time between doing the https version and p2p version) 22 | - [x] dc: schedule jam session + onboarding session 23 | - Standing Business 24 | - Run through ["In Progress"](https://github.com/ournetworks/2019/projects/1) 25 | - Vibing 26 | - https://github.com/ournetworks/2019/issues/34 27 | - Announce Date and Time 28 | - Run through ["Calendar Deadlines"](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 29 | - Other Business 30 | - MayFirst recap 31 | - Look and feel (jam sesh check-in) 32 | - Designer 33 | - [CFP check-in](https://docs.google.com/document/d/12o3Nkqy3eJGD5xqr-D_uuSy-nfsJ55jmcVTPcjjvT-I/edit?usp=sharing) 34 | 35 | # Notes 36 | 37 | - dcwalk recapped MayFirst convo 38 | - garry recapped jam-ish sesh: 39 | - More a conversation 40 | - Notes in the vibing issue: https://github.com/ournetworks/2019/issues/34 41 | - rapid recap: kinetic element, image treatment, continuity with years? digital artefacts, thinking about place? "watching a movie and knowing it was set in toronto" 42 | - Deliverables for designer: 43 | - format: a "brand" doc that covers key topics 44 | - topics: 45 | - colour 46 | - typeface 47 | - "logic" hierarchy 48 | - We do: 1-2 page brief 49 | - conference history 50 | - theme and our aspirations 51 | - deliverables + timeline 52 | - budget 53 | - Normal budget? 54 | - Acknowledge limits 55 | - ideal deliverables 56 | - Running list of designers? 57 | - check in after brief? 58 | - Timeline: 59 | - 05/01 design brief #todo garry 60 | - 05/10 target having designer 61 | - 06/01 2019 website relaunch, marketing materials (-16) 62 | - CIRA form 63 | - sarah to fill it out! #todo 64 | - CFP: 65 | - Doc: https://docs.google.com/document/d/12o3Nkqy3eJGD5xqr-D_uuSy-nfsJ55jmcVTPcjjvT-I/edit# 66 | - Design Jam sesh led to some updating 67 | - What needs to be done? 68 | - encourage creativity but explain what they need to do 69 | - durational...: something the whole time rather than a session? 70 | - tomesh networking stuff? 71 | - update github issue template 72 | 73 | ## Upcoming Topics 74 | 75 | - Designer 76 | - Sponsorship 77 | - Programming decisions 78 | 79 | # TODOs 80 | 81 | - [ ] dc: check in on meetup videos and readme / PRs 82 | - [ ] eloisa: ping Knight Foundation re: sponsorship 83 | - [ ] eloisa: shortlist possible ux researchers/designers (maybe Nomadic Labs) 84 | - [ ] eloisa: onboarding to website (separate time between doing the https version and p2p version) 85 | - [ ] dc: follow up with mayfirst folks mid-May 86 | - [ ] sarah: fill out CIRA form 87 | - [ ] garry: draft of design brief for review May 1 88 | - [ ] ben, sara (infura, Chris from bunz), dc: sponsorship outreach 89 | -------------------------------------------------------------------------------- /notes/2019-05-11-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-05-11 Our Networks Planning Call 2 | 3 | :date: **Date:** Sat, May 11, 2019 @ 1:00-2:00pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | - garry 8 | - dc 9 | - ben 10 | 11 | # Agenda 12 | 13 | - Old Business 14 | - [ ] dc: check in on meetup videos and readme / PRs 15 | - [ ] eloisa: ping Knight Foundation re: sponsorship 16 | - [x] eloisa: shortlist possible ux researchers/designers (maybe Nomadic Labs) 17 | - [x] eloisa: onboarding to website (separate time between doing the https version and p2p version) 18 | - [ ] dc: follow up with mayfirst folks mid-May 19 | - ~~sarah: fill out CIRA form~~ 20 | - [x] garry: draft of design brief for review May 1 21 | - [x] ben, sara (infura, Chris from bunz), dc: sponsorship outreach 22 | - Standing Business 23 | - Run through ["In Progress"](https://github.com/ournetworks/2019/projects/1) 24 | - Vibing 25 | - https://github.com/ournetworks/2019/issues/34 26 | - Announce Date and Time 27 | - Run through ["Calendar Deadlines"](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 28 | - Other Business 29 | - CFP check-in 30 | - https://github.com/ournetworks/2019-submissions 31 | - https://github.com/ournetworks/ournetworks.ca/pulls 32 | - Designer 33 | - Sponsorship 34 | - Meetup 35 | 36 | # Notes 37 | 38 | - Sponsorship 39 | - Mozilla invoice to send (Ben shared draft) 40 | - Remaining Sponsorship asks proceed on track 41 | - Creative Commons in Canada? 42 | - Upcoming Event: Venue Walkthru with TMAC Jun 5 43 | - Design Recap: 44 | - Amelia Zhang our designer! 45 | - Meetup on Thursday 46 | - In-progress chat on Sunday 47 | - #todo: Garry schedule call with our networks organizers 48 | - May 15-22 (oops Victoria Day May 20) 49 | - Accomodate: 7pm / am HK time 50 | - CFP 51 | - language: 52 | - range of max (live translation) to other forms 53 | - what we offer: not promise what we can't deliver, more a willingness to talk 54 | - #todo: translate the call into french and spanish 55 | - merged submission repo! 56 | - merged cfp on site 57 | - Next steps: 58 | - clean up google doc // md for distribution to translators 59 | - mid next week? goal for translation in FR and ES? 60 | - dc: ask for FR and for ES 61 | - async chat translation budget 62 | - email to our mailing list -- copy and paste of CFP (draft email first) Mon/Tues 63 | - Move to 18 (dc pick up thread in signal)... maybe just forgoe and tack on 30 mins to Amelia call? 64 | - Garry, dc good 65 | - Ben: earlier in day better (3 hours earlier if possible) 66 | 67 | ## Upcoming Topics 68 | 69 | - Sponsorship 70 | - Design Call 71 | 72 | # TODOs 73 | 74 | - [ ] ben, sara (infura, Chris from bunz), dc: sponsorship outreach 75 | - [ ] dc: check in on meetup videos and readme / PRs 76 | - [ ] ben: meetup video 77 | -------------------------------------------------------------------------------- /notes/2019-06-01-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-06-01 Our Networks Planning Call 2 | 3 | :date: **Date:** Saturday, June 01, 2019 @ 1:00-2:00pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | - ben 8 | - garry 9 | - sarah 10 | - eloisa 11 | - dc 12 | 13 | 14 | # Agenda 15 | 16 | - Old Business 17 | - [ ] ben, sara (infura, Chris from bunz), dc: sponsorship outreach 18 | - Standing Business 19 | - Run through ["In Progress"](https://github.com/ournetworks/2019/projects/1) 20 | - Vibing 21 | - https://github.com/ournetworks/2019/issues/34 22 | - Announce Date and Time 23 | - Run through ["Calendar Deadlines"](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 24 | - Other Business 25 | - Advertising 26 | - Questions for Venue 27 | - Keynote Planning 28 | - Design Things 29 | - A/V 30 | - Sponsorships 31 | - Budget 32 | - Translation 33 | - AV 34 | 35 | # Notes 36 | 37 | - Website 38 | - Getting final assets from Amelia end of next week (Jun 7?) 39 | - Figure out interactivity the site requires 40 | - Easter eggs 41 | - Content changing? 42 | - Community billet / [travel visiting page](https://github.com/ournetworks/2019/issues/49) 43 | - Next steps: working session following weekend (June 8-9) 44 | - June 10-14 check-in 45 | - Getting out just after after? 46 | - Translations to FR (different languages below) 47 | - Garry leading 48 | 49 | ## CFP Advertising 50 | 51 | - early submissions! exciting! 52 | - more individual posting 53 | - how do we feel about linking to proposals repo? 54 | - open 55 | - not officially accepted 56 | - doing a round with our look and feel? 57 | - digital / paper poster? 58 | - maybe link to co-work website sesh June 8? 59 | - YES! 60 | - round of advertising after June 8 with assets! 61 | 62 | ## Questions for Venue 63 | 64 | - General questions: https://github.com/ournetworks/2019/issues/39 65 | - A/V needs: https://github.com/ournetworks/2019/issues/33 66 | - Way to do something outside? 67 | - program? 68 | - time in schedule 69 | - Kickoff vision? 70 | - Amy Wibowo (@sailorhg) -- hardware hacking party? https://twitter.com/sailorhg/status/1112893702802878464 71 | - Free Greek and hardware nearby, workshoppy? 72 | - Activities; Screening? 73 | - Sarah has free-standing projection thing, mobile screening, 74 | - #TODO pick up thread post-venue workshop 75 | - A/V 76 | - Early update from hank, Elon has connections to outside group? 77 | - Next step: call with Hank, Yurko, Elon and A/V coordinating needs 78 | - Standing calls? 79 | - Might be difficult for next bit (June/July) as we go async 80 | 81 | ## Design Things 82 | 83 | - A/V and font wieghts for compression 84 | - logo feedback 85 | - doing a 2019 version based on Treatment from Amelia 86 | 87 | ## Keynote Planning 88 | 89 | - last year: 90 | - one keynote 91 | - opening and closing done by us 92 | - ideal keynote speaker (hopes and dreams!): 93 | - don't like morning keynotes +1 +1 94 | - two keynotes: 95 | - one technical keynote and one non-technical? 96 | - Friday then move into opening party 97 | - conversational format one 98 | - travel costs? 99 | - sarah: shouldn't invite out-of-town if we cannot offer travel support 100 | - dc: side note.... this year do not want to encourage airbnb (explore alternatives) 101 | - probably budget-constraint for this year 102 | - Early thoughts on people: 103 | < --✂-- snipped --✂-- > 104 | - Come up with list of people we want to invite (keep list private) 105 | - Invite someone in July as target 106 | - Us as group not having to defend our curatorial choices 107 | 108 | ## Sponsorships 109 | 110 | - Protocol Labs $ got in 111 | - ISOC has a routing number issue 112 | - Mozilla WINS need follow-up 113 | - sarah: will send sponsorship emails to bunz and infura 114 | - dc: code for science & society & qri follow-up 115 | 116 | ## Budget 117 | 118 | - Translation honoraria 119 | - AV honoraria 120 | - Need to revisit with venue amts 121 | 122 | ## Upcoming Topics 123 | 124 | - Keynote Planning 125 | - A/V 126 | 127 | # TODOs 128 | 129 | - [ ] garry: cultivate website relaunch 130 | - [ ] sarah: help with digital shareables 131 | - [ ] ben: AV call within next 2 weeks + periodic calls in August 132 | - equipment needs, rentals, etc. 133 | - hiring people to do livestream? 134 | - post-processing 135 | - [ ] dc: add garry, eloisa to alterna account signer list, drop patcon 136 | - [ ] dc: tmac site visit 137 | - [ ] dc: add/transfer notes and slight github cleanup 138 | - [ ] dc: set up keynote brainstorming 139 | - [ ] dc: sort out ISOC issue? 140 | -------------------------------------------------------------------------------- /notes/2019-06-05-tmac-site-visit.md: -------------------------------------------------------------------------------- 1 | # 2019-06-14 TMAC Site Visit 2 | 3 | :date: **Date:** Wednesday, June 5, 2019 @ 3:00-5:00pm 4 | :raising_hand: **Participation:** In-person 5 | :family: **Attendance:** 6 | - dc 7 | - Jennie 8 | 9 | ## Notes 10 | 11 | - Catering 12 | - cafe currently empty 13 | - maybe new operator in cafe, ideally by then 14 | - go with your own 15 | - "pop up cafe space available" 16 | - Staffing 17 | - Sat/Sun (probably open by then -- already unofficially) 18 | - Fri --> 12pm 19 | - $30 /hr 20 | - +100, 2 people 21 | - Kickoff 22 | - Alcohol after 11pm security person ($25/hour) 23 | - $150 sale / $45 no sale 24 | - easier for sop application now 25 | - Approved for AGCO license (MORE INSPECTIONS) 26 | - 50/50 whether they will have it by then 27 | - no license, but TMAC would manage (purchase and sell on our behalf, cover staff costs) 28 | - maybe some pricing arrangements for cut 29 | - A/V 30 | - rate: will set up you manage, podium, 3 digital screens 31 | - LIFT 12 ft screen if you want projection 32 | - CSV might have some nice projectors, might be able to rent and work with them 33 | - Ethernet possible 34 | - Mixer included for the day rate 35 | - Monitoring would be an hourly rate 36 | - Park possibility 37 | - Arts and Music designation 38 | - Form from City of Toronto 39 | - No-fee permit (<30 days) 40 | - Power access $11/day 41 | - No selling, no brands, no gatherings more than 40 people 42 | - Screen for evening projection CSV 43 | - Chairs out from TMAC 44 | - Equipment bookings? 45 | - TMAC rent for us on our CSV 46 | - Have three screens, we requested all of them 47 | - Roof access? 48 | - Know someone on the condo board 49 | - It's complicated (basically no) 50 | - Park totally fine and with power 51 | - Signage! 52 | - Many events, lots of signage issues 53 | - Landing sign 54 | - Downstairs bottom of steps 55 | - Digital Signage 56 | - image 57 | - Zine Library 58 | - DMG grid walls? 59 | - Gamma Lounge move the couch 60 | - Photocopier to roll out! 61 | - Load in Thursday fine 62 | - Folks shipping directly okay! MAKE SURE 2nd FLOOR 63 | -------------------------------------------------------------------------------- /notes/2019-06-14-a-v-call.md: -------------------------------------------------------------------------------- 1 | # 2019-06-14 A/V call for Our Networks 2019 2 | 3 | :date: **Date:** Friday, June 14, 2019 @ 8:00-9:30pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :family: **Attendance:** 6 | - Elon 7 | - Yurko 8 | - Hank 9 | - Ben 10 | - DC 11 | 12 | ## Agenda 13 | 14 | - Go over https://github.com/ournetworks/2019/issues/33 15 | - Discuss people's commitments and amount of time 16 | - New live stream features 17 | - IPFS stream code changes & updates 18 | - Translations 19 | - Discuss equipment 20 | - Elon's reachout to professional livestream crew 21 | - Discuss post-processing & graphics 22 | - Budget 23 | - Deadlines 24 | 25 | ## Notes 26 | 27 | - Livestreaming again like last year, Internet and IPFS, publish after 28 | - Load-in on 19th, 20-22 conference 29 | - Expect single stream but unconfirmed while CfP is ongoing 30 | - Current submissions: https://github.com/ournetworks/2019-submissions/issues/ 31 | - All prefer single stream 32 | - All available for full conference: 33 | - Yurko: easy 34 | - Elon: easy 35 | - Hank: easy 36 | - Ben: help before and after, like last year 37 | - Dawn: not monitoring stream 38 | - Recruit volunteers? 39 | - Dawn has volunteered as AV helper at conferences 40 | - Make tasks more modular 41 | - Training day-of 42 | - 3-4 people at a time 43 | - OBS operator 44 | - Mixer operator 45 | - Mic operator 46 | - Camera operator (stretch goal) 47 | - Last year felt chaotic, too many cooks 48 | - Have a lead per shift (authorized a person to make decisions at time slot) 49 | - Translations: 50 | - Supporting audio translation is probably easier (new stream) 51 | - Out-of-band text stream (stretch goal: over peerpad!) 52 | - CCC crowdsources live translation captioning 53 | - Upload process: 54 | - Waiting for final hash and having to publish entire archive was annoying 55 | - VCR built into player 56 | - IPNS is broke af, this makes Hank very sad 57 | - Things on site need to be rented, we have: 58 | - "BASE" package at venue 59 | - Podium 60 | - Mixers 61 | - 1 Mic 62 | - 3 Screens 63 | - Additional mic 64 | - More venue stuff https://github.com/ournetworks/2019/issues/39#issuecomment-499888549 65 | - Ethernet 66 | - Our two capture cards are fine 67 | - Some sort of "video" mixer/switch 68 | - Would be nice to it mix in the audio into the HDMI feed 69 | - Speakers 70 | - Cameras? (see if we can get someone to provide for free) 71 | - SDI? 72 | - :money_with_wings: maybe? 73 | - Tripods (Dawn has a professional one) 74 | - Hank wants setup where video and audio streams are separately recorded for post-processing 75 | - Propose an "ideal" and "budget" setup 76 | - Hank estimates time it takes to post-process each video is ? 77 | - We have load-in day already booked and can leave equipment on site 78 | - Hiring: 79 | - Will not book crew that isn't available for full duration 80 | - Volunteer-run livestream is valuable and we hope to keep it 81 | - We are going to the masters of post-production, this is more ambitious than most conferences 82 | - Graphics: 83 | - Hank: when can I work on it and have them approved? 84 | - After registration launches in July 85 | - Hank: new intro, new lower thirds, new music 86 | - Budget for paying people 87 | - Hank: don't feel it's super important, not asking for money for this work 88 | - Dawn: Our Networks uses honorarium model for paying people traditionally 89 | - Hank: Split honorarium :moneybag: for AV team 90 | - Shall we cover cost of [Alexandria](https://alexandria.tomesh.net) 91 | 92 | ## TODO 93 | 94 | - [ ] Come up with roles (before event) 95 | - [ ] Teaching doc 96 | - [ ] Recruit AV helpers (way before event) 97 | - [ ] Anticipate to need X volunteers 98 | - [ ] IPFS livestream code changes 99 | - [ ] Pure nginx ([PR and tasklist](https://github.com/tomeshnet/ipfs-live-streaming/pull/76)) 100 | - [ ] Tagging chunks live and tweet (stretch goal) 101 | - [ ] Improve player stream selection UX (e.g. default to one stream if other is not available) 102 | - [ ] Yurko get capture cards to verify 103 | - [ ] Hank to propose AV recording setup (July 1st) 104 | - [ ] Hank to produce a video ahead of time to get time estimate on post-processing 105 | - [ ] Mid-July design jam on AV graphics and audio (August) 106 | - [ ] Hank to produce stream and video graphics (August) 107 | - [ ] Consensus between organizers and video team on expectations ahead of conference (quick chat after walkthru) 108 | - [ ] Discuss Our Networks coverage of Alexandria 109 | -------------------------------------------------------------------------------- /notes/2019-06-22-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-06-22 Our Networks Planning Call 2 | 3 | :date: **Date:** Saturday, June 22, 2019 @ 1:00-3:00pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | - eloisa 8 | - garry 9 | - sarah 10 | - dc 11 | - ben (later) 12 | 13 | 14 | # Agenda 15 | 16 | - Old Business 17 | - [ ] garry: cultivate website relaunch 18 | - [ ] sarah: digital shareables 19 | - [ ] ben: AV call within next 2 weeks + periodic calls in August 20 | - [ ] dc: add garry, eloisa to alterna account signer list, drop patcon 21 | - Standing Business 22 | - Run through ["In Progress"](https://github.com/ournetworks/2019/projects/1) 23 | - Run through ["Calendar Deadlines"](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 24 | - Other Business 25 | - Design Things 26 | - Website 27 | - Publishing Website 28 | - Posters? 29 | - Advertising, CFP check-in 30 | - 2nd email to mailing list 31 | - Keynote Planning 32 | - More thoughts? 33 | - "Planned panel" 34 | - Programming, scheduling review 35 | - Budget 36 | - Did not recieve both arts grants :( 37 | 38 | # Notes 39 | 40 | ## Design Things 41 | 42 | - Website, current PR: https://github.com/ournetworks/ournetworks.ca/pull/102 43 | - Missing from this PR: 44 | - Typographic "moment" on homepage 45 | - Resolving quotes? 46 | - IA 47 | - How to handle "peripheral" content, e.g.,: 48 | - meetups? 49 | - previous years? 50 | - as subdomain 51 | - recorded talks? 52 | - source in Artwork Repo PR (merged) 53 | - #todo design jam sesh in-person, garry to coordinate 54 | 55 | ## Publishing the Site 56 | 57 | - updating site in two waves original intention, still thinking that? 58 | - garry: first version for end July 59 | - Second wave more content mid-July 60 | - dat publish --> dat sync on merge to master 61 | - ipfs can resolve by passing a domain to the gateway (dns entry helpful) 62 | - how to automate publishing and distribution? dealing with hash 63 | - dnslink not clear how that it supports 64 | - interplay between .wellknown (dat) and ipfs and relative links unclear 65 | 66 | ## Other things + Digital Sharables 67 | 68 | - Social Media sharables (insta; twitter) 69 | - Branding (banner -- youtube; twitter; scuttlebutt) **mid-July** 70 | - Swag **mid-July** 71 | - Overprint 2019 design 72 | - Self-printing onsite 73 | - Do we pre-print? "Not ease the path out of experience" 74 | - "Our Networks" from last year 75 | - Reprint critical sizes from 2018? Lukewarm response 76 | - Stickers? Buttons/pins? 77 | - Assumption around stickers getting printed 78 | - Buttons same design with accent colour from 2019 79 | - Summary: 80 | - Print 2019 stickers 81 | - Make 2019 buttons 82 | - No decision on reprinting shirts 83 | - Explore self-printing (possible suggested donation) 84 | - Committed to screen print on-site 85 | - Costs 86 | - screen (setup), borrowing? 87 | - few colours of ink -- different days, short timeslot 88 | - buy some thrift store shirts to bring for backup 89 | - Logistics 90 | - set up/materials 91 | - Poster: garry has thoughts, will make a first pass and share 92 | 93 | ## Programming, scheduling review 94 | 95 | - Current status: 96 | - 8: https://github.com/ournetworks/2019-submissions/issues 97 | - 9 days from close 98 | - Programming: 99 | - 20ish sessions 2018 100 | - could do 30ish ~or~ more breaks, unstructured time for 2019 101 | - Do we need to extend the call? 102 | - In better shape than last year 103 | - Will probably only be able to make the dec'n last day 104 | - Exhibition? 105 | - No grant, lets not do specific art outreach... but no particular stuff now we know we didn't get the grant 106 | - Does it feel like we won't get artwork now? 107 | - Use default honoraria structure 108 | - Think about post-call outreach to see how to fit artwrok in the space...? 109 | - Zine Library 110 | - Shared some example zines, internet Archive has tons of zines 111 | - Re-opening convo dawn to facilitate: 112 | - [Toronto Tech Zines](https://totz.ca) 113 | - [Toronto Zine Library](https://www.torontozinelibrary.org/catalogue/opac/) 114 | - #todo collect list of zines for library (gh issue) ben to start 115 | - Actionable items: 116 | - Individual outreach to non-white cis males 117 | - July 1/June 30 call a week: July 7th (give them the weekend) 118 | - #todo: dc: set up poll for July 5/6 and July 12/13 programming review sesh 119 | 120 | ## Advertising, CFP check-in 121 | 122 | - 2nd email to mailing list 123 | - Continues sharing/posting online 124 | - Specific outreach 125 | 126 | ## Keynote Planning 127 | 128 | - More thoughts? 129 | - "Planned panel" 130 | 131 | 132 | ## Budget 133 | 134 | - Did not receive both arts grants 135 | - Flat honoria for all submittors 136 | - Great sponsorship position for 2019! 137 | - Update the budget based on above ^^ 138 | 139 | ## AV 140 | 141 | - [June 14 AV call](https://hackmd.io/eoE6-cpQSbim67i_NquNHQ) 142 | - Have to set up call in August 143 | 144 | ## Upcoming Topics 145 | 146 | - 3 hr (ideally first sesh) 147 | - just talk programming 148 | - reviewing submissions 149 | - keynotes 150 | - blue sky scheduling 151 | - 1 hr 152 | - budget revamp 153 | - design check-in 154 | - zine library planning 155 | - communicate decisions to people 156 | - plan to get us to August (timelines on schedule up, registration launched) 157 | 158 | # TODOs 159 | 160 | - [ ] garry: cultivate website relaunch 161 | - [ ] update PR with tasks/todos 162 | - [ ] schedule in-person jam session with eloisa THURS 163 | - [ ] sarah: digital shareables 164 | - [x] dc: MOVE TO GH ISSUE: add garry, eloisa to alterna account signer list, drop patcon 165 | - [x] ben: start GitHub issue for collecting zines 166 | - [ ] dc: prep programming schedule 167 | - [ ] dc: email for zine set up time 168 | - [x] dc: email amelia based on zine 169 | - [x] dc: create when2meet for us to schedule programming dec'ns 170 | - [ ] all: intentional reach out with CFP 171 | -------------------------------------------------------------------------------- /notes/2019-07-06-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-07-06 Our Networks Planning Call 2 | 3 | :date: **Date:** Saturday, July 06, 2019 @ 2:20-3:00pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | - sarah 8 | - e.l. 9 | - garry 10 | - ben 11 | - dc 12 | 13 | # Agenda 14 | 15 | - Old Business 16 | - [x] garry: cultivate website relaunch 17 | - [x] update PR with tasks/todos (https://github.com/ournetworks/ournetworks.ca/pull/102) 18 | - [x] schedule in-person jam session with eloisa THURS 19 | - [ ] sarah: digital shareables 20 | - [x] dc: MOVE TO GH ISSUE: add garry, eloisa to alterna account signer list, drop patcon 21 | - [x] ben: start GitHub issue for collecting zines 22 | - [x] dc: prep programming schedule 23 | - [x] dc: email for zine set up time 24 | - [x] dc: email amelia based on zine 25 | - [x] dc: create when2meet for us to schedule programming dec'ns 26 | - [x] all: intentional reach out with CFP 27 | - Standing Business 28 | - Run through ["In Progress"](https://github.com/ournetworks/2019/projects/1) 29 | - Run through ["Calendar Deadlines"](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 30 | - Other Business [3 hr (ideally first sesh)] 31 | - just talk programming 32 | - reviewing submissions 33 | - keynotes 34 | - blue sky scheduling 35 | 36 | # Notes 37 | 38 | ## Programming, Submissions, Keynotes 39 | 40 | - Mostly in the sheet 41 | - https://docs.google.com/spreadsheets/d/18ITuO_tJIRs9kl5td9rqcj3tuB5qxEihCvYDyLcTU5s/edit#gid=235814649 42 | - Reviewed all 43 | - One proposal timeline followup 44 | - Otherwise, all proposed revisions, or accepts 45 | - Framing of Dat Workshops 46 | - Programming into slots? 47 | - https://github.com/ournetworks/2019/issues/20 48 | - Notification of Acceptance 49 | - Flow for presenters accepting? 50 | - Last year: onsite + email notification 51 | - This year: 52 | - form on website (with extra questions RE: livestream; recording; honoraria, etc...) 53 | - review+update description in gh issue 54 | 55 | ## Upcoming Topics 56 | 57 | - budget revamp 58 | - design check-in 59 | - zine library planning 60 | - communicate decisions to people 61 | - plan to get us to August (timelines on schedule up, registration launched) 62 | 63 | # TODOs 64 | 65 | - [ ] dc: tech + rev email 66 | - [ ] sarah: email RE:6pm ET deadline 67 | - [ ] dc: update speaker email drafts 68 | - [x] dc: update spreadsheet with status of proposals 69 | - [ ] sarah: first pass schedule 70 | - [ ] garry: draft keynote invitation (confirm in signal with ben before sending) 71 | - [ ] dc: cursory review of form tech 72 | - form to acceptance acceptance 73 | 74 | 75 | -------------------------------------------------------------------------------- /notes/2019-07-13-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-07-13 Our Networks Planning Call 2 | 3 | :date: **Date:** Saturday, July 13, 2019 @ 13:00-14:00pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | - garry 8 | - eloisa (not whole time) 9 | - ben (not whole time) 10 | - sarah 11 | - dcwalk 12 | 13 | # Agenda 14 | 15 | - Old Business 16 | - [ ] dc: tech + rev email 17 | - [x] sarah: email Erica 6pm ET deadline 18 | - [x] dc: update speaker email drafts 19 | - [x] dc: update spreadsheet with status of proposals 20 | - [x] sarah: first pass schedule 21 | - [ ] garry: draft keynote invitation (confirm in signal with ben before sending) 22 | - [x] dc: cursory review of form tech 23 | - form to acceptance acceptance 24 | - Standing Business 25 | - Run through ["In Progress"](https://github.com/ournetworks/2019/projects/1) 26 | - Run through ["Calendar Deadlines"](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 27 | - Other Business 28 | - programming check-in 29 | - communicate decisions to people 30 | - budget revamp 31 | - design check-in 32 | - plan to get us to August (timelines on schedule up, registration launched) 33 | - zine library planning 34 | 35 | # Notes 36 | 37 | ## Design Deliverables 38 | 39 | - Social Media sharables (insta; twitter) 40 | - Branding (banner -- youtube; twitter; scuttlebutt) **mid-July** 41 | - Swag **mid-July** 42 | - Overprint 2019 design 43 | - Self-printing onsite 44 | - Do we pre-print? "Not ease the path out of experience" 45 | - "Our Networks" from last year 46 | - Reprint critical sizes from 2018? Lukewarm response 47 | - Stickers? Buttons/pins? 48 | - Assumption around stickers getting printed 49 | - Buttons same design with accent colour from 2019 50 | - Summary: 51 | - Print 2019 stickers 52 | - Make 2019 buttons 53 | - No decision on reprinting shirts 54 | - Explore self-printing (possible suggested donation) 55 | - Committed to screen print on-site 56 | - Costs 57 | - screen (setup), borrowing? 58 | - few colours of ink -- different days, short timeslot 59 | - buy some thrift store shirts to bring for backup 60 | - Logistics 61 | - set up/materials 62 | - Poster: garry has thoughts, will make a first pass and share 63 | - #todo sarah screenprinting quotes (incl. sugar bomb from last year?) 64 | - #todo garry create overprint designs 2019 65 | - https://github.com/ournetworks/2019/issues/67 66 | - #todo garry create 2019 stickers and buttons 67 | - https://github.com/ournetworks/2019/issues/68 68 | - Draft EOD Sunday 69 | - #todo garry create post up designs 70 | - https://github.com/ournetworks/2019/issues/56 71 | - Draft EOD Sunday 72 | - Website deadlines: 73 | - committed to registration launch update 74 | - committed to program launch (when?) 75 | - Program 76 | - use last year stuff 77 | - #todo dawn to do the first pass on content 78 | - #todo eloisa and garry on design 79 | - August 5 80 | 81 | ## Programming 82 | 83 | - https://docs.google.com/spreadsheets/d/18ITuO_tJIRs9kl5td9rqcj3tuB5qxEihCvYDyLcTU5s/edit#gid=235814649 84 | - End of July second pass based on folks response 85 | - July 29-30 wave of work 86 | 87 | ## Forms 88 | 89 | - https://github.com/ournetworks/2019/pull/66/files 90 | - Add a line about withdrawing publishing consent 91 | - #todo Dawn to implement, #todo garry to review 92 | - Who is emailing folks? 93 | - #todo dawn and sarah divide an email 94 | - #todo change submission date July 21 95 | 96 | ## Budget 97 | 98 | - #todo Amelia invoice pay 99 | - #todo Dc meetup expense 100 | - registration tiers: $25 / $60 / $110 101 | - 150 attendees 102 | - 35ish speakers 103 | - 5 organizers 104 | - 5-10 volunteers (incl. A/V) 105 | - 90 paid registrations (split based on last year: $25 * 40; $60 * 40; $110 * 10) $4500ish 106 | - 10 scholarships 107 | - #todo dawn registration numbers pitch 108 | - #todo dawn bpt again (switching costs) -- is ben still keen? 109 | 110 | ## Coordinating 111 | 112 | - July co-work sesh? July 22-26, 28 113 | - Dawn MST 114 | - Sarah CEST-PST 115 | - garry EST 116 | - #todo garry setup poll on time 117 | 118 | ## Keynote 119 | 120 | - #todo review garry's draft 121 | - Rework for new outreach 122 | 123 | ## Upcoming Topics 124 | 125 | - Co-work on program launch 126 | 127 | # TODOs 128 | 129 | - [ ] dc/sarah review garry's draft 130 | - [ ] dc: tech + rev email 131 | - [ ] garry: setup poll on time for co-work 132 | - [ ] dc/sarah: email speakers, deadline for confirming July 21 133 | - [x] dc: registration numbers pitch math, we discussed: $25 / $60 / $110 134 | - [ ] dc: bpt again -- is ben still keen? 135 | - [ ] dc: payments: amelia, dc 136 | - [ ] dc: to do the first pass on program content July 28-29 137 | - [ ] eloisa and garry: website design 138 | - [ ] sarah: screenprinting quotes (incl. sugar bomb from last year?) 139 | - [ ] garry: create overprint designs 2019 140 | - [ ] garry: create 2019 stickers and buttons 141 | - [ ] garry: create post up designs 142 | -------------------------------------------------------------------------------- /notes/2019-07-16-planning-call-onesandzeros.md: -------------------------------------------------------------------------------- 1 | # 2019-07-16 Our Networks + Ones and Zeros 2 | 3 | :date: **Date:** Saturday, July 16, 2019 @ 16:00-17:00pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | 6 | :family: **Attendance:** 7 | - el 8 | - phil 9 | - dc 10 | 11 | # Agenda 12 | 13 | - Our Networks 2019 September 20-22 14 | - Zine library! more than fair 15 | - TMAC space for the whole weekend -- Friday through Sunday 16 | - sofas + plants 17 | - open to the public 18 | - "check out" zines with printer (risograph/photocopier) 19 | - curated bookself 20 | - call for zines? 21 | We are at: 22 | - compiling a list of zinesters 23 | - modest budget to pay folks (hopefully slightly above zine price) 24 | 01s interest in zines? 25 | - collaborative! 26 | - interactions b/w vendors 27 | - combining zine making workshop area into the event; like Zineland Terrace 28 | - balance between a zine library and a place for folks to buy zines 29 | - how to support vendors? thinking about those expectations 30 | - zinefair as established format, care with expirimenting 31 | - Interation between zine fair and library? 32 | - see as "bookstore" as a better format 33 | - Ettiquite of "copying" -- ask for donations and maybe redistribute to creators 34 | - maybe some can't be copied? Or are set price 35 | - Maybe someone wants to sell their zine in a specific zine? 36 | - Timeline: 37 | - August 05 turn to this 38 | - Some sort of call out shortly after (do we use the gh issue format) 39 | - Collaboration possibilities? 40 | - Code of Conduct requirements from Ones and Zeros 41 | - Ones and Zeros and TTZ branding collaboration with Our Networks 42 | - "Toronto Tech Zines" collaboration? (shared non-public doc on Environment Standards) 43 | - Not sole-lead responsibility as a good model 44 | 45 | # Notes 46 | 47 | - pitch zine library/bookstore over the weekend -- write a brief description 48 | - things that would cost money identified 49 | 50 | # TODOs 51 | 52 | - [x] dc share our budget 53 | - [x] dc our code of conduct 54 | - [ ] dc/eloisa formal collaboration broached in team 55 | - [ ] dc/eloisa July 21 first description of collaboration description shared to phil 56 | 57 | # 2019-09-07 58 | 59 | ## Logistics and Equipment 60 | - Computer terminal (Raspberry PI and monitor for DAT zines) 61 | - [ ] EG to bring? Or if TMAC has 62 | - Shelf/Table/Sofa 63 | - [ ] Ask TMAC 64 | - Plants 65 | - [ ] Dawn to bring some 66 | - Photocopier (from Gamma Space) 67 | - [ ] Ask TMAC 68 | 69 | ## Zines 70 | - What has been submitted 71 | - What needs to be copied or printed beforehand 72 | - If there are any vendors interested in selling adjacent to the space? Or purely submit beforehand 73 | 74 | ## People to Ask 75 | - [x] Amy Wibowo (Bubblesort Zines) 76 | - [x] Julia Evans (Wizard Zines) 77 | - [x] Jason Li (Citizen Lab, Zine Coop) 78 | - Can give me some copies of: 79 | - Citizen Lab zine about privacy/security 80 | - https://paradise-systems.com/products/special-k 81 | - https://paradise-systems.com/products/ellipsis 82 | - [x] Denise Yu (technical zines on kubernetes, etc.) 83 | - Has some leftover prints and stickers from Bit Bazaar, will give to us for free (to Garry) 84 | - [x] Tiny Tech Zines 85 | - [x] Marcos Gutierrez (Alter Mundi) 86 | - [x] Toronto Zine Library 87 | - [x] Taeyoon Choi (New York Zine Fair) 88 | - [ ] OCADU Zine Library? 89 | 90 | ## TODOs 91 | - [ ] EG to follow up with zinesters 92 | - [ ] DC & SF to email TMAC re: logistics including photocopier from Gamma Space, possibly the RaspberryPi/Monitor for DAT zines/digital zines 93 | - [ ] Figure out what zines to print (see [this issue of zine research](https://github.com/ournetworks/2019/issues/52)) 94 | -------------------------------------------------------------------------------- /notes/2019-07-28-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-07-28 Our Networks Planning Call 2 | 3 | :date: **Date:** Sunday, July 28, 2019 @ 18:00-20:00pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | - garry 8 | - dcwalk 9 | 10 | # Agenda 11 | 12 | - Old Business 13 | - [ ] dc: tech + rev email 14 | - [x] garry: setup poll on time for co-work 15 | - [x] dc/sarah: email speakers, deadline for confirming July 21 (july 23) 16 | - [x] dc: bpt again -- is ben still keen? : $25 / $60 / $110 17 | - [ ] dc: to do the first pass on program content July 28-29 18 | - [ ] eloisa and garry: website design 19 | - [ ] sarah: screenprinting quotes (incl. sugar bomb from last year?) 20 | - [x] garry: create overprint designs 2019 21 | - [x] garry: create 2019 stickers and buttons 22 | - Standing Business 23 | - Run through ["In Progress"](https://github.com/ournetworks/2019/projects/1) 24 | - Run through ["Calendar Deadlines"](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 25 | - Other Business 26 | - Design Deliverables 27 | - Program / Presenters 28 | - Registration 29 | 30 | # Notes 31 | 32 | ## Design Deliverables 33 | 34 | - Swag **mid-July** 35 | - Summary: 36 | - Print 2019 stickers 37 | - Make 2019 buttons 38 | - No decision on reprinting shirts 39 | - Explore self-printing (possible suggested donation) 40 | - Overprint 2019 design 41 | - https://github.com/ournetworks/2019/issues/67 42 | - 1 side, final feedback from folks, lock-in design by Aug 1 43 | - "Our Networks" from last year 44 | - front side same; back side 2019 version of sponsors 45 | - #todo screenprinting quotes (incl. sugar bomb from last year?). Options per above: 46 | - just 2019 screen on-site (incl. other materials) 47 | - general run (general screen; 2019 sponsors/back): black shirts general ONLY 20 more: B3001 S:4 M:8 L:4 XL:2; new totes (20) 48 | - materials: 49 | - buy some new shirts (20 max?), canvas for radical square to pin to stuff 50 | - buy/donate some old shirts (think abt cost structure) 51 | - buy ink and equip? (rent equip?) 52 | - pricing: 53 | - bring your own shirt: by donation for screenprint 54 | - use one of our shirts/totes: floor: cost of material+donation 55 | - pre-printed shirts/totes: same as 2018: $20 shirt; $15 totes 56 | - #todo: garry... poke us: end of this week we have to dial in swag designs 57 | - Stickers? Buttons/pins? 58 | - https://github.com/ournetworks/2019/issues/68 59 | - Assumption around stickers getting printed 60 | - Buttons same design with accent colour from 2019 61 | - print stickers first, get sample, stickermule again? https://www.stickermule.com/ca/products/sticker-samples. colour match orange on top 62 | - #todo ??? ask stickermule for donation 63 | - #todo dc make buttons again first week Sept? 64 | - #todo garry update to buttons / stickers with construction/brick outlines 65 | 66 | - Poster: garry has thoughts, will make a first pass and share 67 | - #todo garry add qri (confirmed), infura, CSS 68 | - #todo garry remove "/conference" URL and revise scholarship sentence 69 | - #todo dc: email qri RE: logo, also CSS logo 70 | - notes from TMAC: 71 | - "For signage, the digital screen is 16:9 and oriented vertically. If you have a couple of images I can put them in a slide show, or show the schedule + a sponsor slide – it’s really flexible (it’s just a chromebit showing a web page) so just let me know what you want to do. 72 | - Our metal sign holders are adjustable and can hold any size sign up to 7 feet tall. Just be sure to get it printed on something sturdy as they are tension mounted. You have 72” by 46” on the landing wall if you want to put up a vinyl there." 73 | - goals: handbills / 11x17 / etc... first version ready to post by registration launch (Aug 5) 74 | - #todo: garry also do scaled 11x17 version 75 | - #todo: dc first round printing 76 | - Social Media sharables (insta; twitter) 77 | - gif for twitter? 78 | - square for instagram? 79 | - Branding (banner -- youtube; twitter; scuttlebutt) **mid-July** 80 | - 780px x 300px for scuttlebutt banner 81 | - gif totally on-brand 82 | - #todo: garry to do an update on assets in artwork repo 83 | - #todo: dc to update twitter + youtube 84 | - #todo: dc make scuttlebutt gathering 85 | 86 | ## Program / Presenters 87 | 88 | - Program menu item; Schedule (?); Sessions; Presenters 89 | - Registration: 90 | - streamlined version of 2018 --> link in to BPT with most info on our site 91 | - talked about it on homepage, unsure 92 | - more into, some sticky call out on homepage, menu item only on secondary pages 93 | - Drop support us from menu 94 | - Handling data file: 95 | - nested as "edition" 2018; 2019 96 | - remove the orga session types from 2018 97 | - Summary #todo dc 98 | - data file 99 | - populate program + menu 100 | - copy for registration on mainpage 101 | 102 | ## Registration 103 | 104 | - Alternatives? Payment Processing? 105 | - "The Gathering" (incentivized, didn't really work) 106 | - "The Happening" (too alpha) 107 | - "True cost" $90 per attendee if we target 150 attendees. 108 | - #todo dc make bpt page 109 | 110 | # TODOs 111 | 112 | - [ ] sarah: screenprinting quotes (incl. sugar bomb from last year?). 113 | - [ ] dc: confirm with sarah, able to get quotes, or who she wanted quotes from? 114 | - [ ] sarah: coc stuff 115 | - [ ] dc: still able to do CoC stuff? 116 | - [ ] garry: poke us: end of this week we have to dial in swag designs (overprint, buttons, stickers) 117 | - [ ] ???: ask stickermule for donation 118 | - [ ] dc: make buttons again first week Sept? 119 | - [ ] garry: update to buttons / stickers with construction/brick outlines 120 | - [ ] garry: poster: add qri (confirmed), infura, CSS; remove "/conference" URL and revise scholarship sentence 121 | - [ ] dc: email qri RE: logo, also CSS logo 122 | - [ ] garry: poster also do scaled 11x17 version AUG 1 123 | - [ ] dc: first round poster printing AUG 5 124 | - [ ] garry: to do a branding update on assets in artwork repo 125 | - [ ] dc: to update twitter + youtube 126 | - [ ] dc: make scuttlebutt gathering 127 | - [ ] dc: first pass August update for website (program+registration) 128 | - [ ] dc: make bpt page for registration 129 | -------------------------------------------------------------------------------- /notes/2019-08-24-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-08-24 Our Networks Planning Call 2 | 3 | :date: **Date:** Saturday, August 24, 2019 @ 13:00-15:00pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | - eloisa 8 | - garry 9 | - dc 10 | - ben 11 | - sarah 12 | 13 | # Agenda 14 | 15 | - Old Business 16 | - [x] sarah: screenprinting quotes (incl. sugar bomb from last year?). 17 | - [x] dc: confirm with sarah, able to get quotes, or who she wanted quotes from? 18 | - [ ] sarah (dc now): coc stuff 19 | - [x] dc: still able to do CoC stuff? 20 | - [x] garry: poke us: end of this week we have to dial in swag designs (overprint, buttons, stickers) 21 | - [x] dc: ask stickermule for donation 22 | - [ ] dc: make buttons again first week Sept? 23 | - [x] garry: update to buttons / stickers with construction/brick outlines 24 | - [x] garry: poster: add qri (confirmed), infura, CSS; remove "/conference" URL and revise scholarship sentence 25 | - [x] dc: email qri RE: logo, also CSS logo 26 | - [x] garry: poster also do scaled 11x17 version AUG 1 27 | - [x] dc: first round poster printing AUG 5 28 | - [x] garry: to do a branding update on assets in artwork repo 29 | - [x] dc: to update twitter + youtube 30 | - [x] dc: make scuttlebutt gathering 31 | - [x] dc: first pass August update for website (program+registration) 32 | - [x] dc: make bpt page for registration 33 | - Standing Business 34 | - Run through ["In Progress"](https://github.com/ournetworks/2019/projects/1) 35 | - Run through ["Calendar Deadlines"](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 36 | - Other Business 37 | - Registration and Adverstising 38 | - Keynote 39 | - Program Revisit 40 | - Code of Conduct 41 | - Zine Library 42 | - Billeting 43 | - A/V 44 | - Swag 45 | - Filming at Our Networks 46 | - Funding for 2020 47 | - Defining Area Leads 48 | - Revisit [Meeting Schedule and Timeline](https://github.com/ournetworks/2019) 49 | 50 | # Notes 51 | 52 | ## Registration and Adverstising 53 | 54 | - 19 registered (anemic for 1 month out) / $1215 of goal **$4500** 55 | - 45 incl. presenters 56 | - reduced tickets to 120 (from 150) to make it look like there are less avail. 57 | - Advertising: 58 | - Listed on out-of-town topical mailing lists/events 59 | - [ ] Another round on battlemesh, other mailing lists 60 | - [ ] Rhizomatica + Telecomunicaciones indígenas comunitarias (via Maka + Peter to submit zines) 61 | - Local advertising 62 | - [x] CivicTech calendar (added) 63 | - [ ] Announce civic tech (ben + garry, grab handbills from garry/dc) 64 | - [ ] Email local student groups (dc) 65 | - [x] FreeGeek, social media because we missed the quarterly newsletter (ben) 66 | - [ ] Toronto Mesh event (ben) 67 | - [ ] Submitted event sites (dc follow) 68 | - [ ] Meetup event (dc) 69 | - Social Media push (sarah) 70 | - Aim to post next week 71 | - Start scheduled tweets by Wed Aug 28 72 | - Mailing list 73 | - [ ] Tools library (sarah) 74 | - [ ] Maker spaces (sarah) 75 | - [ ] Hacklab (ben) 76 | - [ ] Civic tech slack (dc) 77 | - [ ] IDRC (el) 78 | - [ ] GTA LUG (dc) 79 | - [ ] NANOG (dc) 80 | - [ ] Libre on mailinglist? (dc to check) 81 | - Personal networks 82 | - #todo dc: refunding email 83 | - #todo sarah: social media mailing list sheet, done wed Aug 28 84 | - el to help 85 | - #todo sarah: re/tweet registration info 86 | 87 | ## Keynote 88 | 89 | - Alfredo from Mayfirst panel confirmed 90 | - Followup sent to Penny @ K-Net 91 | - Another followup, Tuesday August 27th as cutoff 92 | - #todo garry to follow-up today 93 | - Next two in-line: 94 | - #todo dc to draft, inline to send to JW next invite today 95 | 96 | ## Program Revisit 97 | 98 | - #todo sarah email artists for image 99 | - #todo dc affirmative negation also as exhibited work 100 | - dc word vomit: 101 | - rethink Friday schedule? 102 | - moving third room content to plenary times? 103 | - sunday ? 104 | - add technical/hands-on workshops 105 | - NYC-mesh offered (dc) 106 | - Follow up with Grant? (dc) 107 | - Vassilis from Sarantaporo, talk about the network (ben, if needed) 108 | - Yurko from Toronto Mesh, MR16 hacking (ben, if needed) 109 | - Screening (outdoors saturday) 110 | - sidebar discussion on honoraria 111 | - approach for existing scheduled folks 112 | - those pulled in offer honoraria: inline with our current structure 113 | - Kickoff party (inside friday) 114 | - invite another performance 115 | - DJ? more playlist vibes 116 | - #todo sarah invite (additional) performer for kickoff 117 | - #todo dc submit screening park permit 118 | - #todo dc submit SOP 119 | - #todo sarah Sep 4 screening plan nailed down 120 | - #todo ? add mystery screening spot on calendar 121 | - #todo dc ask abt short cut of radio doc from daniel? 122 | - #todo ? move 2 talks from Sunday 123 | 124 | ## Code of Conduct 125 | 126 | - Revised language here: https://github.com/ournetworks/2019/pull/103 127 | - What happens when stuff comes up when things are out of scope? (e.g., HOPE) 128 | - In the case of a CoC violation 129 | - #todo ALL review and explicitly approve PR on GitHub 130 | - #todo dc change coc@ email to ben's gmail 131 | - #todo dc update the CoC 2019 PR 132 | - #todo ? update the website with new CoC 133 | 134 | ## Zine Library 135 | 136 | - Recall zine proposal: https://hackmd.io/f45ESvMqTICG1_pR0TEDLA?edit 137 | - Mail-in & bring-in 138 | - Toronto zine library to borrow 139 | - Make copies of zines with photocopier provided by TMAC 140 | - Drafted call for zines 141 | - Haven't heard from Phil about collaborating 142 | - #todo followup with phil about their capacity 143 | - Ways to send us stuff 144 | - Email us a link and we can print stuff in BW 145 | - Mail us physical zines 146 | - #todo el, dc update website with call for zines by Sunday 147 | - #todo bl, dc email folks to follow up 148 | 149 | ## Billeting 150 | 151 | - Status: 152 | - 3 on sheet 153 | - Patcon: unclear whether asked 154 | - Dylan may be able to host (checking with flatmates) 155 | - #todo one more round of personal outreach by organizers? 156 | - #todo dc and bl to sync of assignment of ppl into spaces 157 | 158 | ## A/V 159 | 160 | - [New features](https://github.com/tomeshnet/ipfs-live-streaming/releases/tag/untagged-38c0e8bbdd47fe893db1) for ipfs live streaming 161 | - [Handling remote participation](https://github.com/ournetworks/2019/issues/80) 162 | - Handling recording preferences + ISOC restream 163 | - Call on Monday Aug 26 13.30 164 | - #todo bl make meeting pad, agenda: https://github.com/ournetworks/2019/issues/53 add remote presenter discussion and restreaming 165 | 166 | ## Filming at Our Networks 167 | 168 | - Dylan request to film a couple workshops / interviewing people 169 | - We had media presence for Sarah's session last year 170 | - It was an isolated workshop space 171 | - Made space for people to opt out 172 | - Repeating what we did last year makes sense 173 | - Strong protocol for posting photos publicly 174 | - Agreed cannot film in general areas 175 | - Able we as organizeres able to introduce? (workshops, interviews) 176 | - Release handled between folks 177 | - Independent, declare relationship 178 | - We have a policy (not in general areas, agreement of presenters + attendees) 179 | - #todo we draft our blurb 180 | - #todo follow up with Dylan RE: specific folks, ask for something to forward 181 | 182 | ## Funding for 2020 183 | 184 | - Dylan attended DSF seminar, shared high-level notes. $50,000 range for Canadian 185 | - Scheduled call for August 29, with Ben, Sarah, Mark from OAC 186 | - dc: this is a preliminary moment, we might need to sit until after/debrief to think about next year 187 | - #todo ben, sarah take notes on the Thursday call with Mark from OAC 188 | - #todo ask Dylan to chat after our networks 2019 189 | 190 | ## Defining Area Leads 191 | 192 | - We defined our "leads" for the event as: 193 | - Presenters (dawn) 194 | - Comms -- mailing list, regered attendees / Attendees (dawn) 195 | - Social Media (sarah, el) 196 | - Volunteers (dc) 197 | - Code of Conduct (ben--during) 198 | - A/V (ben) 199 | - Catering (dc) 200 | - Swag (sarah--onsite) 201 | - Swag (sarah--pre-printed, dc, garry to assist) 202 | - Design (garry) 203 | - Kickoff (sarah) 204 | - Screening (sarah) 205 | - Exhibition (sarah) 206 | - Zine Library (el) 207 | - #todo budget cost for swag and catering for next meeting 208 | - #todo ben: share printing summary of swag 209 | 210 | ## Revisit [Meeting Schedule and Timeline](https://github.com/ournetworks/2019) 211 | 212 | - Current: 213 | - 08/24 MEETING 214 | - 08/31 MEETING 215 | - 09/03 Conference open hour #3 (-2) 216 | - 09/07 MEETING 217 | - 09/10 Venue walkthrough (-1) ... move this to the week of 218 | - 09/14 MEETING 219 | - 09/19 Load in (-0 weeks) 220 | - 09/21 Our Networks 2019 (W38) 221 | - In-person: 222 | - Sarah, arrive Sept 18 223 | - Rest around the preceeding week 224 | - Weekday meetings: 225 | - ET Am or after 10pm Sarah 226 | - no 26 or 27 227 | - No Wednesday evenings, Thursdays can be bad 228 | - After 5pm ET 229 | - #todo: dawn to poll on and pin down times for meeting 230 | 231 | ## Swag 232 | 233 | - Discussed flow: Sarah to handle followup on printing, Ben to deal with collecting? 234 | - Ask if we can be invoiced directly and pay from Our Networks acct 235 | - #todo dc to share shirt breakdown 236 | - #todo sarah to follow up with email quote 237 | - #todo dc share stickermule password 238 | - #todo garry and ben work on sticker testprint and final order 239 | 240 | # TODOs 241 | 242 | - [ ] all: advertising push per above 243 | - [ ] dc: refunding email 244 | - [ ] sarah: social media mailing list sheet, done wed Aug 28 245 | - el to help 246 | - [ ] sarah: re/tweet registration info 247 | - [ ] garry: to follow-up today 248 | - [ ] dc: to draft, inline to send to JW next invite today 249 | - [ ] sarah email artists for image 250 | - [ ] dc: affirmative negation also as exhibited work (PR) 251 | - [ ] sarah: invite (additional) performer for kickoff 252 | - [ ] dc: submit screening park permit 253 | - [ ] dc: submit SOP 254 | - [ ] sarah: Sep 4 screening plan nailed down 255 | - [ ] ? add mystery screening spot on calendar 256 | - [ ] dc: ask abt short radio doc from daniel? 257 | - [ ] ? move 2 talks from Sunday 258 | - [ ] all: review and explicitly approve PR on GitHub 259 | - [ ] dc: change coc@ email to ben's gmail 260 | - [ ] dc: update the CoC 2019 PR 261 | - [ ] ? update the website with new CoC 262 | - [ ] ? (el followup with phil about their capacity 263 | - [ ] el, dc: update website with call for zines by Sunday 264 | - [ ] bl, dc: email folks to follow up 265 | - [ ] one more round of personal outreach by organizers for billets? 266 | - [ ] dc, bl: to sync of assignment of ppl into spaces 267 | - [ ] bl: make meeting pad, agenda: https://github.com/ournetworks/2019/issues/53 add remote presenter discussion and restreaming 268 | - [ ] we: draft our blurb about filming 269 | - [ ] dc: follow up with Dylan RE: specific folks, ask for something to forward 270 | - [ ] ben, sarah: take notes on the Thursday call - with Mark 271 | - [ ] dc: Dylan after our networks 2019 272 | - [ ] ?: budget cost for swag and catering for next meeting 273 | - [ ] ben: share printing summary of swag 274 | - [ ] dc: to poll on and pin down times for meeting 275 | - [ ] dc: to share shirt breakdown 276 | - [ ] sarah: to follow up with email quote 277 | - [ ] dc: share stickermule password 278 | - [ ] garry and ben: work on sticker testprint and final order 279 | -------------------------------------------------------------------------------- /notes/2019-08-26-a-v-call.md: -------------------------------------------------------------------------------- 1 | # 2019-08-26 A/V call for Our Networks 2019 2 | 3 | :date: **Date:** Friday, August 26, 2019 @ 1:30-2:30pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :family: **Attendance:** 6 | - elon 7 | - yurko 8 | - hank 9 | - dc 10 | - ben 11 | 12 | ## Recap 13 | 14 | - [Master AV thread](https://github.com/ournetworks/2019/issues/33) 15 | - [Last AV meeting notes](https://github.com/ournetworks/2019/blob/master/notes/2019-06-14-a-v-call.md) 16 | - Review assets from hank: 17 | - [x] PR with [livestream assets](https://github.com/ournetworks/2019/issues/96) to artwork repo (hank) 18 | - [x] Document with [role descriptions](https://cryptpad.fr/code/#/2/code/view/uo--kAurnFTHI4z2J0wqQnn4JQITYSRl1I0U2rGDWXw/present/) (hank) 19 | 20 | ## Agenda 21 | 22 | - [x] Sign off on (hank): 23 | - [x] Livestream/AV assets 24 | - [x] Role descriptions 25 | - [x] Volunteer plan 26 | - [x] Post-processing plan 27 | - [x] Review of post-processed video and time estimates (hank) 28 | - [x] Status of IPFS livestream code (yurko) 29 | - [x] [New features](https://github.com/tomeshnet/ipfs-live-streaming/releases/tag/untagged-38c0e8bbdd47fe893db1) 30 | - [x] Risks and next steps 31 | - [x] Streaming plan 32 | - [x] Hardware plan sign-off 33 | - [x] Need additional video mixer for hotswapping of HDMI source 34 | - [x] Handling remote participation 35 | - [x] Handling recording preferences 36 | - [x] HTTP stream (non-IPFS) 37 | - [x] ISOC restream 38 | - [x] Deployment plan 39 | - [x] AV helper recruiting 40 | - [x] Set up and test run at TMAC 41 | - [x] Discuss Our Networks coverage of [Alexandria](https://alexandria.tomesh.net) (benhylau) 42 | 43 | ## Notes 44 | 45 | - Livestream assets 46 | - Reviewed by garry + dc 47 | - Expect changes of logos 48 | - Role descriptions (3-4 ppl at any point in time on AV) 49 | - Camera & mic operator (volunteer) 50 | - Mixer operator (hank / volunteer) 51 | - Managing offline recording (hank / volunteer) 52 | - OBS operator & livestream monitor (elon / justin / yurko) 53 | - Volunteer plan for AV 54 | - 1 volunteer on Friday (yurko try to be there during the day, if not then ben will be on AV) 55 | - 2 volunteers on Saturday 56 | - 1 volunteer on Sunday (recruit more if needed) 57 | - #todo hank: to share doc 58 | - #todo dc: volunteer plan update with A/V and other volunteering tasks 59 | - Produced video time estimation for post-processing 60 | - Two streams of video + 1 stream of audio 61 | - Estimate 2 hours per talk but depends on talk length 62 | - Need to watch them at least once 63 | - 22 talks, 15.5 hours of recordings 64 | - 2 orga 65 | - 2 lightning 66 | - 18 presenters 67 | - ~30 min overhead to set up each video: 68 | - Lower thirds 69 | - Metadata 70 | - Project setup (using templates this year) 71 | - Post-processing & publishing plan 72 | - `0.5 hour * 22 talks + 15.5 hour * 1.5 padding < 40 hour` 73 | - Decouple post-processing work from publishing work 74 | - hank: to handle post-processing 75 | - dc: handle publishing plan 76 | - Streaming plan 77 | - Hotswap problem, solutions? 78 | - Renting a [mixer](https://www.youtube.com/watch?v=12m92jTv5B8) 79 | - Buying the [CAD 101.99 "mixer" device](https://www.amazon.ca/Revesun-Multi-Viewer-input-output-Switcher/dp/B016OBNSS4/) 80 | - #todo ben: decide how to handle hotswap 81 | - #todo ben: remote pre-recorded presenter arrangement needs to be sorted 82 | - #todo ben: remote live presenter arrangement needs to be sorted 83 | - Walkthrough hours before 6 pm weekdays, hank cannot attend :( 84 | - Thursday load-in 85 | - Can we rent equipment on Thursday and test everything Friday morning 9 am and streaming starts 3 pm 86 | - hank: if Sheridan cameras work well, we can do this instead of renting 87 | - Plan A: 88 | - If hank can test camera by Sept 10 AND go to TMAC Friday morning 9 am, then we go with Sheridan camera 89 | - If hank is good with liability of leaving camera on-site all weekend 90 | - Plan B: 91 | - Rent a camera out Thursday early, ben test for clear live output 92 | - #todo ben: decide between Plan A and B with hank 93 | - IPFS livestream 94 | - More resilient now running rtmp thru nginx 95 | - Live seekbar for rewinds 96 | - Seek to specific time in the stream 97 | - Risks: 98 | - ipfs crashes after ~15 hours, needs restarting of service 99 | - load balancing if more people watch (use mirror as embedded player on website) 100 | - spin up additional mirrors 101 | - Next steps: 102 | - #todo elon: to spin up HTTP stream as we did last year 103 | - #todo yurko: work with ISOC live stream (pull from our origin) 104 | - #todo yurko: spin up on Digital Ocean or live.mesh.world 105 | - Website player needs a tweet button to current ipfs hash bookmark 106 | - #todo yurko: move tweet code into website 107 | - #todo garry/el: get ready for live tweet and stream landing page 108 | - Can Our Networks cover CAD 57 / year Alexandria server cost? 109 | - #todo dc: run this by Our Networks organizers 110 | - #todo yurko: invoice Our Networks and move server into its own account 111 | - #todo dc/?: add the alexandria archive as an archive for ourtnets on recorded talks page 112 | 113 | ## TODO 114 | 115 | - [x] hank: to share doc 116 | - [ ] dc: volunteer plan update with A/V and other volunteering tasks 117 | - [ ] ben: decide how to handle hotswap 118 | - [ ] ben: remote pre-recorded presenter arrangement needs to be sorted 119 | - [ ] ben: remote live presenter arrangement needs to be sorted 120 | - [ ] ben: decide between Plan A and B with hank 121 | - [ ] elon: to spin up HTTP stream as we did last year 122 | - [ ] yurko: work with ISOC live stream (pull from our origin) 123 | - [ ] yurko: spin up on Digital Ocean or live.mesh.world 124 | - [ ] yurko: move tweet code into website 125 | - [ ] garry/el: get ready for live tweet and stream landing page 126 | - [ ] dc: run alexandria coverage by Our Networks organizers 127 | - [ ] yurko: invoice Our Networks for alexandria and move server into its own account (after confirmation from dc) 128 | - [ ] dc/?: add the alexandria archive as an archive for ourtnets on recorded talks page 129 | -------------------------------------------------------------------------------- /notes/2019-08-30-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-08-30 Our Networks Planning Call 2 | 3 | :date: **Date:** Friday, August 30, 2019 @ 17:00-18:00pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | - ben 8 | - el 9 | - garry 10 | - dc 11 | 12 | # Agenda 13 | 14 | - Old Business 15 | - [ ] all: advertising push per above 16 | - [x] Listed on out-of-town topical mailing lists/events 17 | - Another round on battlemesh, Dat, IPFS, Community Networks and Local Access, other mailing lists 18 | - [ ] Local advertising 19 | - CivicTech calendar (added) 20 | - Announce civic tech (ben + garry, grab handbills from garry/dc) 21 | - Email local student groups (dc) 22 | - Toronto Mesh event (ben) 23 | - Submitted event sites (dc follow) 24 | - [ ] sarah: social media mailing list sheet, done wed Aug 28 25 | - el to help 26 | - [x] sarah email artists for images 27 | - [x] sarah: invite (additional) performer for kickoff 28 | - [ ] dc: submit screening park permit 29 | - [ ] sarah: Sep 4 screening plan nailed down 30 | - [ ] ? move 2 talks from Sunday 31 | - [x] dc, bl: to sync of assignment of ppl into spaces 32 | - [ ] we: draft our blurb about filming 33 | - [x] ben, sarah: take notes on the Thursday call - with Mark 34 | - [ ] ?: budget cost for swag and catering for next meeting 35 | - [x] ben: share printing summary of swag 36 | - [ ] garry and ben: work on sticker testprint and final order 37 | - [ ] dc: make buttons again first week Sept? 38 | - [x] dc: run alexandria coverage by Our Networks organizers 39 | - [ ] dc: ask abt short radio doc from daniel? 40 | - Standing Business 41 | - Run through ["In Progress"](https://github.com/ournetworks/2019/projects/1) 42 | - Run through ["Calendar Deadlines"](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 43 | - Other Business 44 | - Registration and Advertising 45 | - Billeting 46 | - Accessibility 47 | - Zine Library 48 | - Budget 49 | - Website 50 | - Environment (and para-sympathetic events) 51 | - Keynote 52 | 53 | # Notes 54 | 55 | ## Registration and Advertising 56 | 57 | - 67/$2305.00 (of $4150) 58 | - #todo dc draft second email to mailinglist 59 | 60 | ## [Program Revisit](https://docs.google.com/spreadsheets/d/18ITuO_tJIRs9kl5td9rqcj3tuB5qxEihCvYDyLcTU5s/edit?pli=1#gid=199720544) and [Remote Presenters](https://github.com/ournetworks/2019/issues/80) 61 | 62 | - 4 remote, 2 x 30 mins, 1 x 45 mins 63 | - Can we reframe this as a "this is the future" what about climate crisis?!? 64 | - dc: experience not too worried? 65 | - bl: options: 66 | - regig schedule 67 | - shorten presentation 68 | - How to make this reliable? 69 | - zoom -- maybe paid acct 70 | - #todo ben to look into this 71 | - pre-recorded 72 | - #todo dc: respond to jaya and dan and favour Q&A 73 | 74 | ## Billeting 75 | 76 | - Still waiting on some things coming 77 | 78 | ## Accessibility 79 | 80 | - Two bits: childcare ($50-200), closed captioning (labour, less cost) 81 | - bl: no childcare unless we have indication that where will be children attending prior to event, no closed captioning 82 | - rest in favour of childcare 83 | - #todo dc: reach out to rachele RE: childcare 84 | - #todo --> el: twitter announce 85 | 86 | ## Zine Library 87 | 88 | - #todo el: chatting to zine folks, social advertising 89 | - what do we do with free zines but that have a purchase option? 90 | - #todo el to discuss further? 91 | - candidate for co-working 92 | 93 | ## [Budget](https://docs.google.com/spreadsheets/d/1vNI_1LzYn8_36MxNLmlIxAJSqyLfilyhDQ7qI4I9l70/edit) 94 | 95 | - Alexandria Mirror 96 | > Discussed on 2019-08-26 AV call how to feature this resource DarkDrgn has been maintaining: https://alexandria.tomesh.net/ 97 | > Main question is... can Our Networks cover CAD 57 / year Alexandria server cost? 98 | > (if agreed) yurko: invoice Our Networks and move server into its own account 99 | > (if agreed) dc/?: add the alexandria archive as an archive for ourtnets on recorded talks page 100 | - Consensed to go ahead with cost 101 | - Swag 102 | - Catering 103 | 104 | ## Website 105 | 106 | - Co-work on Saturday 107 | 108 | 109 | # TODOs 110 | 111 | - [ ] sarah: social media mailing list sheet, done wed Aug 28 112 | - [ ] sarah: followup on email artists for images 113 | - [ ] dc: submit screening park permit 114 | - [ ] sarah: Sep 4 screening plan nailed down 115 | - [ ] ben: draft our blurb about filming 116 | - [ ] garry and ben: work on sticker testprint and final order 117 | - [ ] garry: ER for test print 118 | - [ ] dc: make buttons again second week Sept? 119 | - [x] dc: share tmac and gammaspace logos to hank (https://github.com/ournetworks/2019/issues/96#issuecomment-526755748) 120 | - [x] dc: infura logo to hank and website (https://github.com/ournetworks/2019/issues/96#issuecomment-526755748) 121 | - [ ] el: push on zine library chatting to zine folks, social advertising 122 | - [ ] dc: reach out to rachele RE: childcare 123 | - [ ] el: twitter announce childcare once locked down 124 | - [ ] ben: look into zoom / A/V Q&A 125 | - [x] dc: respond to jaya and dan and favour Q&A 126 | - [ ] dc: draft second email to mailinglist for registration, announce keynote 127 | - [ ] garry and ben: work on sticker final order 128 | - [ ] dc: ask abt short radio doc from daniel? 129 | -------------------------------------------------------------------------------- /notes/2019-09-03-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-09-03 Our Networks Planning Call 2 | 3 | :date: **Date:** Tuesday, September 3, 2019 @ 17:00-18:00pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | - sarah 8 | - ben 9 | - garry 10 | - dc 11 | 12 | 13 | # Agenda 14 | 15 | - Old Business 16 | - [ ] sarah: social media mailing list sheet, done wed Aug 28 (up to Sep 9) 17 | - [x] sarah: followup on email artists for images 18 | - [ ] dc: submit screening park permit 19 | - [ ] sarah: Sep 4 screening plan nailed down 20 | - [x] ben: draft our blurb about filming 21 | - [ ] garry and ben: work on sticker testprint and final order 22 | - [ ] garry: ER for test print 23 | - [ ] dc: make buttons again second week Sept? 24 | - [x] dc: share tmac and gammaspace logos to hank (https://github.com/ournetworks/2019/issues/96#issuecomment-526755748) 25 | - [x] dc: infura logo to hank and website (https://github.com/ournetworks/2019/issues/96#issuecomment-526755748) 26 | - [x] el: push on zine library chatting to zine folks, social advertising 27 | - [ ] dc: reach out to rachele RE: childcare 28 | - [ ] el: twitter announce childcare once locked down 29 | - [ ] ben: look into zoom / A/V Q&A 30 | - [x] dc: respond to jaya and dan and favour Q&A 31 | - [ ] dc: draft second email to mailinglist for registration, announce keynote 32 | - [ ] dc: ask abt short radio doc from daniel? 33 | - Standing Business 34 | - Run through ["In Progress"](https://github.com/ournetworks/2019/projects/1) 35 | - Run through ["Calendar Deadlines"](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 36 | - Other Business 37 | - Registration and Advertising 38 | - Billeting 39 | - Screening 40 | - Exhibition 41 | - Environment (and para-sympathetic events) 42 | - Keynote 43 | - Accessibility 44 | - Zine Library 45 | - Website 46 | - Swag 47 | 48 | # Notes 49 | 50 | - Select screenings and offer CAD 50-70 honorarium to each author 51 | - Have organizers vote privately on which films to screen 52 | - Keynote open to public, party we need to know who we've invited (mailing list, friends) 53 | - Registration 54 | - Catstrophic -> Non-embarassing (we are here) -> Win 55 | - Volunteers recruitment on track 56 | - Advertising 57 | - Focus on Twitter 58 | - Another round of CivicTech 59 | - Local students 60 | - Billeting 61 | - Matched everyone! 62 | - #todo dc: two final emails pairing folks 63 | - Exhibition 64 | - Lots of projectors! 65 | - ben to bring one 66 | - sarah we are under NO CIRCUMSTANCES renting a projector, we are borrowing 67 | - #todo sarah: coordinate with dc before emailing TMAC 68 | - Environment 69 | - [Global Climate Strike](https://github.com/ournetworks/2019/issues/86) 70 | - Decolonization and [TRC](https://github.com/ournetworks/2019/issues/110)? 71 | - Zine library materials 72 | - Comments on issue about the ways we are already thinking about this 73 | - Keynote 74 | - Secured! 75 | - Need to get on website, email J. now that she is back from vacation 76 | - Accessibility 77 | - We are doing childcare 78 | - Closed caption? 79 | - sarah: no one has asked but live cc may be costly 80 | - dc: doing first pass cc at event and release after 81 | - sarah, ben: hard to live transcribe 82 | - garry: take notes on a pad instead of transcribe 83 | - sarah: what's the use case of the notes? 84 | - End of conversation: no conclusion 85 | - Website 86 | - Should we move things from the Zine Library to the Gamma Workshoo Space? 87 | - No, this looks fine 88 | 89 | # TODOs 90 | 91 | - [ ] sarah: [Exhibition equipment sourcing](https://github.com/ournetworks/2019/issues/97) 92 | - [ ] sarah: Set up screening voting 93 | - [x] garry: Follow up with stickermule credit 94 | - [ ] garry: Set up cart for USD 250 and order end of week latest 95 | - [x] garry: Send sarah png export of stickers 96 | - [ ] dc: Confirm next co-work as zine library push 97 | - [ ] ben: Get a mesh lightning talk section on the website 98 | - [ ] sarah: social media mailing list sheet, done wed Aug 28 (up to Sep 9) 99 | - [x] dc: submit screening park permit 100 | - [ ] sarah: Sep 4 screening plan nailed down 101 | - [ ] garry and ben: work on sticker testprint and final order 102 | - [ ] garry: ER for test print 103 | - [ ] ben: ER for swag, A/V gear 104 | - [ ] el: twitter announce childcare once locked down 105 | - [ ] ben: look into zoom / A/V Q&A 106 | - [ ] sarah: coordinate with dc before emailing TMAC RE: exhibition equipment 107 | - [x] dc: add events to toronto sites if not added (http://rabble.ca/whatsup/our-networks-2019-re-infrastructures) 108 | - [x] dc: email U of T school contacts 109 | - [x] dc: email folks about environment 110 | - [ ] dc: draft environment page 111 | - [ ] dc: invites for mayfirst panel 112 | - [ ] dc: draft second email to mailinglist for registration, announce keynote 113 | - [ ] dc: ask abt short radio doc from daniel? 114 | - [ ] dc: make buttons again second week Sept? 115 | -------------------------------------------------------------------------------- /notes/2019-09-09-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-09-09 Our Networks Planning Call 2 | 3 | :date: **Date:** Monday, September 9, 2019 @ 17:00-18:00pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | - sarah 8 | - dc 9 | - benhylau 10 | - garry 11 | - el 12 | 13 | 14 | # Agenda 15 | 16 | - Old Business 17 | - [x] sarah: [Exhibition equipment sourcing](https://github.com/ournetworks/2019/issues/97) 18 | - [x] sarah: Set up screening voting 19 | - [ ] garry: Set up cart for USD 250 and order end of week latest 20 | - [x] garry: Send sarah png export of stickers 21 | - [x] dc: Confirm next co-work as zine library push 22 | - [ ] ben: Get a mesh lightning talk section on the website 23 | - [ ] sarah: social media mailing list sheet, done wed Aug 28 (up to Sep 9) 24 | - [x] dc: submit screening park permit 25 | - [ ] sarah: Sep 4 screening plan nailed down 26 | - [ ] garry and ben: work on sticker testprint and final order 27 | - [ ] garry: ER for test print 28 | - [ ] ben: ER for swag, A/V gear 29 | - [ ] el: twitter announce childcare once locked down 30 | - [x] ben: look into zoom / A/V Q&A 31 | - [x] sarah: coordinate with dc before emailing TMAC RE: exhibition equipment 32 | - [x] dc: add events to toronto sites if not added 33 | - [x] dc: email U of T school contacts 34 | - [x] dc: email folks about environment 35 | - [x] dc: draft environment page 36 | - [x] dc: invites for mayfirst panel 37 | - [ ] dc: draft second email to mailinglist for registration, announce keynote 38 | - [ ] dc: make buttons again second week Sept? 39 | - Standing Business 40 | - Run through ["In Progress"](https://github.com/ournetworks/2019/projects/1) 41 | - Run through ["Calendar Deadlines"](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 42 | - Other Business 43 | - Registration and Advertising 44 | - Screening 45 | - Exhibition 46 | - Swag Production, Onsite 47 | - Accessibility 48 | - Keynote Panel 49 | - Kickoff Party 50 | - Website 51 | - Zine Library 52 | 53 | # Notes 54 | 55 | - Registration and Advertising 56 | - Event Value: CA$2945.00 57 | - Total Sales: 88 58 | - Scholarships: 59 | - 2-4 already 60 | - [ ] dc: ryan email about scholarships 61 | - Screening 62 | - [ ] dc: call OFA person 63 | - [ ] sarah: send out emails 64 | - Exhibition (equipment) 65 | - [Sarah's letter to TMAC](https://docs.google.com/document/d/11dG5vVZ5vA2ckJlHmEvoLYmRhAtlFRea-kqGOriR10g/edit?ts=5d753a9e) 66 | - Zine Library: "We’re also going ahead with the zine library in the front gathering space as discussed, that will be open to anyone. We were hoping to take you up on the offer of the couch and mounting racks/shelves from DMG as well as using the TMAC [copier] for folks to “check out”/copy zines." 67 | - Biyi's work: 68 | - [ ] sarah to confirm projecting, presentation of site, using a RPi + monitor 69 | - Zine Library 70 | - Tiny Tech Zine Fair (LA) to advertise in their slack 71 | - Planning, starting to populate zines to print in Nextcloud folder 72 | - [ ] dc: to eventually print 73 | - E.L. doing outreach, [tracking in a pad](https://hackmd.io/f45ESvMqTICG1_pR0TEDLA?edit) 74 | - Library catalog/terminal 75 | - Just like [Zach's](https://coolguy.website/projects/dat-zine-library/#how-it-works) and presentation generator 76 | - RPi + SD Card 77 | - Raspian (not lite) 78 | - Beaker 79 | - npm 80 | - TMAC equipment confirmed through Sarah 81 | - [ ] source a long arm stapler 82 | - [ ] sarah: look for long-arm stapler Sep 18 83 | - [ ] (maybe): buy a long-arm stapler if needed 84 | - TODOs discussed earlier: 85 | - [x] EL: to follow up with zinesters 86 | - [ ] sarah: to email TMAC re: logistics including photocopier from Gamma Space, possibly the RaspberryPi/Monitor for DAT zines/digital zines 87 | - [ ] Figure out what zines to print (see [this issue of zine research](https://github.com/ournetworks/2019/issues/52)) -- make a NextCloud folder of PDFs to be printed after review 88 | - Cutoff of zines on the 15th 23:59EST 89 | - Printing will happen on 16th or 17th 90 | - [ ] dc: set up Sep 8 nextcloud for zine sharing, el acct. 91 | - [ ] el: go decision on how to set up computer terminal 92 | - Schedule/Program 93 | - Potential reschedule of mesh lightning hour 94 | - Use earlier slot, 10 mins incl. 95 | - Potential reschedule of Kirill's talk 96 | - Wait on it before modifying schedule 97 | - Dealing with remote presentations 98 | - Farhad&Biyi -> 8 minues MAX video, no Q&A 99 | - [ ] sarah: email Farhad 100 | - [ ] sarah: email Biyi (this does not appear to be working) 101 | - [ ] dc: 102 | - Extend lightning talks aft slot 30 mins 103 | - Move up closing remarks 15 mins (17.45 / 17.30) 104 | - Accessibility 105 | - el: Put out a call on Facebook for childminders 106 | - dc: finally hear 107 | - Covering Transportation Costs? 108 | - $320 + ceiling $40 transportation costs 109 | - sarah: paying for travel time 110 | - ben: what about a flat fee? 111 | - [ ] el: to follow up with Melisa Prieto 112 | - Ask what their practice is for no-shows, including transportation fees 113 | - How they're coming to conf (TTC? Taxi/Uber?) 114 | - A/V 115 | - For remote sessions: Pay for Zoom, make Matrix channel, Twitter 116 | - dc: encourage folks to use hashtags on Twitter? 117 | - [ ]: ben register zoom 118 | - [ ]: ben set up Matrix channel 119 | - [ ]: sarah: tweet about matrix channel 120 | - [ ]: update livestream page with tweet button, matrix link 121 | - Swag Production, Onsite 122 | - garry: got credit, let's pay for expedited shipping! 123 | 124 | - Keynote Panel 125 | - dc: only one panelist responded yes, will keep hustling (phew) 126 | - Social Media 127 | - sarah: announce climate strike on twitter! tweets written! 128 | - [ ] dc: update the program website with climate strike 129 | 130 | Topics bumped to next call: 131 | - Kickoff Party 132 | - Website 133 | 134 | 135 | 136 | # TODOs 137 | 138 | - [ ] garry: Set up cart for USD 250 and order end of week latest 139 | - [ ] ben: Get a mesh lightning talk section on the website 140 | - [ ] sarah: social media mailing list sheet, done wed Aug 28 (up to Sep 9) 141 | - [ ] sarah: Sep 4 screening plan nailed down 142 | - [ ] garry and ben: work on sticker testprint and final order 143 | - [ ] garry: ER for test print 144 | - [ ] ben: ER for swag, A/V gear 145 | - [ ] el: twitter announce childcare once locked down 146 | - [ ] el: get RPi from ben for zine library catalogue 147 | - [ ] dc: draft second email to mailinglist for registration, announce keynote 148 | - [ ] dc: make buttons again second week Sept? 149 | - [ ] dc: update the program website with climate strike 150 | - [ ] dc: ryan email about scholarships 151 | - [ ] dc: call OFA person 152 | - [ ] sarah: send out screening emails 153 | - [ ] sarah to confirm Biyi: projecting, presentation of site, using a RPi + monitor 154 | - [ ] source a long arm stapler 155 | - sarah: look for long-arm stapler Sep 18 156 | - (maybe): buy a long-arm stapler if needed 157 | - [ ] el: to follow up with Melisa Prieto 158 | - [ ] dc: 159 | - Extend lightning talks aft slot 30 mins 160 | - Move up closing remarks 15 mins (17.45 / 17.30) 161 | - [ ] sarah: email Farhad 162 | - [ ] sarah: email Biyi 163 | - [ ] ben: register zoom 164 | - [ ] ben: set up Matrix channel 165 | - [ ] sarah: tweet about matrix channel 166 | - [ ] update livestream page with tweet button, matrix link 167 | - [ ] dc: update the program website with climate strike 168 | -------------------------------------------------------------------------------- /notes/2019-09-12-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-09-12 Our Networks Planning Call 2 | 3 | :date: **Date:** Thursday, September 12, 2019 @ 17:00-18:00pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | - ben 8 | - sarah 9 | - garry 10 | - dc 11 | 12 | # Agenda 13 | 14 | - Old Business 15 | - [x] garry: Set up cart for USD 250 and order end of week latest 16 | - ~ben: Get a mesh lightning talk section on the website~ 17 | - [x] sarah: social media mailing list sheet, done wed Aug 28 (up to Sep 9) 18 | - [x] sarah: Sep 4 screening plan nailed down 19 | - [x] garry and ben: work on sticker testprint and final order 20 | - [ ] garry: ER for test print 21 | - [ ] ben: ER for swag, A/V gear 22 | - [ ] el: twitter announce childcare once locked down 23 | - [x] el: get RPi from ben for zine library catalogue 24 | - [ ] dc: draft second email to mailinglist for registration, announce keynote 25 | - [ ] dc: make buttons again second week Sept? 26 | - [ ] dc: update the program website with climate strike 27 | - [x] dc: ryan email about scholarships 28 | - [x] dc: call OFA person 29 | - [x] sarah: send out screening emails 30 | - [ ] sarah to confirm Biyi: projecting, presentation of site, using a RPi + monitor 31 | - [ ] source a long arm stapler 32 | - sarah: look for long-arm stapler Sep 18 33 | - (maybe): buy a long-arm stapler if needed 34 | - [ ] el: to follow up with Melisa Prieto 35 | - [ ] dc: 36 | - Extend lightning talks aft slot 30 mins 37 | - Move up closing remarks 15 mins (17.45 / 17.30) 38 | - [x] sarah: email Farhad 39 | - [x] sarah: email Biyi 40 | - [x] ben: register zoom 41 | - [x] ben: set up Matrix channel 42 | - [ ] sarah: tweet about matrix channel 43 | - [ ] garry, ben: update livestream page with tweet button, matrix link 44 | - [ ] dc: update the program website with climate strike 45 | - Standing Business 46 | - Run through ["In Progress"](https://github.com/ournetworks/2019/projects/1) 47 | - Run through ["Calendar Deadlines"](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 48 | - Other Business 49 | - Registration and Advertising 50 | - A/V 51 | - Screening 52 | - Exhibition (Equipment) 53 | - Swag Production, Onsite 54 | - Accessibility 55 | - Kickoff Party 56 | - Website 57 | - Keynote Panel 58 | - Zine Library (parked) 59 | 60 | # Notes 61 | 62 | - Registration 63 | - 92 folks, over $3000 64 | - would be good to get ~25 more folks 65 | - #todo dc: email to presenters FRI 66 | - some tickets remaining, share public parts in your networks 67 | - #todo dc: email round about free events, civic tech slack FRI 68 | - #todo garry: update handbill with free stuff for digital sharing THURS 69 | - keynote 70 | - screenings 71 | - zine library 72 | - Tested meeting with Zoom link, feedback: 73 | - #todo ben: change to "Our Networks" host name 74 | - Set up standing event for conference, "join before host" and pw protect 75 | - A/V 76 | - Create long-running meeting "room" over duration of conference (password protected and allow join before host) 77 | - Rent A/V equipment 78 | - #todo ben: create Our Networks org account with vistek and book equipment 79 | - Should we get a general insurance policy? 80 | - https://mitchellwhale.com/event-liability-insurance/ 81 | - https://www.gearpolicy.ca/ 82 | - https://www.palcanada.com/index.php/en-us/policies/event-hosts/special-events-liability 83 | - #todo ben: Draft email to 4 (remote) presenters (recordings + tools + rundown) 84 | - Zoom (Google Hangouts as a fallback) 85 | - File transfer: share a link, use [wetransfer](https://wetransfer.com) 86 | - Confirm time!! 87 | - Hank buying camera gear (unclear how this is being reimbursed) 88 | - Discuss live player plan 89 | - #todo garry: website updating around tweeting (see [reference](https://github.com/ournetworks/2019/issues/106)) 90 | - #todo dc: to get formal quotes + coverage from general insurance 91 | - A/V setup 2 pm on Thursday, vistek rentals Thurs/Fri depending on Hank 92 | - Screening 93 | - 2/4 confirmed from artists, will do another follow up 94 | - 2 emails we didn't get back to about screening 95 | - wait to hear back form those invited 96 | - we review materials 97 | - if space -- follow up 98 | - if no space -- deadline, next year 99 | - #todo sarah?: add to website by weekend 100 | - #todo sarah to send first follow up email to TMAC and mention screen 101 | - permitting 102 | - #todo OFA response? 103 | - #todo sarah revision to art installation words 104 | - #todo dc: send email to andrea at city of toronto FRI 105 | - Exhibition (Equipment) 106 | - Just waiting on TMAC question 107 | - Still need to send email to artists 108 | - Thursday 13-18 109 | - #todo sarah: email exhibited works set up 110 | - Swag Production, Onsite 111 | - #todo ben: to bring stickers, shirts (A/V gear) 112 | - #todo lock down pickup 113 | - dc ask jules FRI 114 | - #todo dc: thrift store run SUN 115 | - $5 guideline, no more thatn cost of blanks ($9 this year) 116 | - #todo dc: add to program calendar? 117 | - Accessibility 118 | - #todo dc: childcare (and email?) 119 | - Kickoff party 120 | 1. all in one handled by brewery 121 | - patcon 122 | - tmac? 123 | - cold calling 124 | 2. ask someone to bartend (revenue share with minimum) 125 | - we buy alcohol 126 | 3. we do it :( 127 | - we buy, we serve 128 | - #todo ben reach out to ceit 129 | - #todo dc ask patcon 130 | - #todo dc ask other breweries? 131 | - Keynote Panel 132 | - 1 yes, 1 no, 2 followups 133 | - more hustling required :( 134 | - #todo ben: set up next meeting on Zoom 135 | 136 | # TODOs 137 | 138 | - [ ] garry: ER for test print 139 | - [ ] ben: ER for swag, A/V gear 140 | - [ ] el: twitter announce childcare once locked down 141 | - [ ] sarah to confirm Biyi: projecting, presentation of site, using a RPi + monitor 142 | - [ ] source a long arm stapler 143 | - sarah: look for long-arm stapler Sep 18 144 | - (maybe): buy a long-arm stapler if needed 145 | - [ ] el: to follow up with Melisa Prieto 146 | - [ ] dc: 147 | - Extend lightning talks aft slot 30 mins 148 | - Move up closing remarks 15 mins (17.45 / 17.30) 149 | - [ ] dc: email to presenters FRI some tickets remaining, share public parts in your networks 150 | - [ ] dc: email round about free events, civic tech slack FRI 151 | - [ ] garry: update handbill with free stuff for digital sharing THURS 152 | - [ ] ben: change to "Our Networks" host name 153 | - [ ] ben: create Our Networks org account with vistek and book equipment 154 | - [ ] ben: Draft email to 4 (remote) presenters (recordings + tools + rundown) 155 | - [ ] garry: website updating around tweeting (see [reference](https://github.com/ournetworks/2019/issues/106)) 156 | - [ ] dc: to get formal quotes + coverage from general insurance 157 | - [ ] sarah?: add to website by weekend 158 | - [ ] sarah to send first follow up email to TMAC and mention screen 159 | - [ ] OFA response? 160 | - [ ] sarah revision to art installation email draft 161 | - [ ] dc: send email to andrea at city of toronto FRI 162 | - [ ] sarah: email exhibited works set up 163 | - [ ] ben: to bring stickers, shirts (A/V gear) 164 | - [ ] lock down pickup 165 | - [ ] ben: to bring stickers, shirts (A/V gear) 166 | - [ ] lock down pickup of onsite screen dc ask jules FRI 167 | - [ ] dc: thrift store run SUN 168 | - [ ] dc: add screenprinting to program calendar? 169 | - [ ] dc: el followup on childcare (and email?) 170 | - [ ] ben reach out to ceit 171 | - [ ] dc ask patcon 172 | - [ ] dc ask other breweries? 173 | - [ ] sarah: tweet about matrix channel 174 | - [ ] dc: update the program website with climate strike 175 | - [ ] ben: set up next meeting on Zoom 176 | -------------------------------------------------------------------------------- /notes/2019-09-15-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-09-15 Our Networks Planning Call 2 | 3 | :date: **Date:** Sunday, September 15, 2019 @ 15:00-16:00pm 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:**: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | - bc 8 | - el 9 | - garry 10 | - sarah 11 | - dc 12 | 13 | # Agenda 14 | 15 | - Old Business 16 | - [ ] garry: ER for test print 17 | - [ ] ben: ER for swag, A/V gear 18 | - [ ] el: twitter announce childcare once locked down 19 | - [x] sarah to confirm Biyi: projecting, presentation of site, using a RPi + monitor 20 | - [ ] source a long arm stapler 21 | - sarah: look for long-arm stapler Sep 18 22 | - (maybe): buy a long-arm stapler if needed 23 | - [x] el: to follow up with Melisa Prieto 24 | - [x] dc: email to presenters FRI some tickets remaining, share public parts in your networks 25 | - [x] dc: email round about free events 26 | - [x] garry: update handbill with free stuff for digital sharing THURS 27 | - [x] ben: create Our Networks org account with vistek and book equipment 28 | - [x] ben: Draft email to 4 (remote) presenters (recordings + tools + rundown) 29 | - [x] garry: website updating around tweeting (see [reference](https://github.com/ournetworks/2019/issues/106)) 30 | - [x] dc: to get formal quotes + coverage from general insurance 31 | - [ ] sarah: add screening to website by weekend 32 | - [x] sarah to send first follow up email to TMAC and mention screen 33 | - [x] OFA response? 34 | - [x] sarah revision to art installation email draft 35 | - [x] dc: send email to andrea at city of toronto FRI 36 | - [ ] sarah: email exhibited works set up 37 | - [ ] lock down pickup of onsite screen dc ask jules FRI 38 | - [ ] dc: thrift store run MON :(( 39 | - [x] dc: add screenprinting to program calendar? 40 | - [x] dc: ask other breweries? 41 | - [ ] sarah: tweet about matrix channel 42 | - Standing Business 43 | - Run through ["In Progress"](https://github.com/ournetworks/2019/projects/1) 44 | - Run through ["Calendar Deadlines"](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 45 | - Other Business 46 | - Registration and Advertising 47 | - A/V 48 | - Screening 49 | - Exhibition (Equipment) 50 | - Swag Production, Onsite 51 | - Accessibility 52 | - Kickoff Party + Catering 53 | - Website 54 | - Keynote Panel 55 | - Zine Library (parked) 56 | 57 | # Notes 58 | 59 | - Registration and Advertising 60 | - #todo more advertising with public poster 61 | - 130 open now 62 | - "we're selling out" 63 | - Screening 64 | - 3 confirms 65 | - trying to get one more confirmed, lengthy 66 | - adding in Brett's 67 | - #todo sarah add 3 screening to website by weekend 68 | - #todo dc ensure city of toronto permit working 69 | - Equipment 70 | - #todo dc TMAC calling Monday AM 71 | - #todo dc call CSV to book equipment monday 72 | - #todo purchase/aquire 73 | - 2x 24" tupperware tubs 74 | - bring from home: 75 | - clothes pegs 76 | - laundry rack 77 | - Kickoff Party + Catering 78 | - Choice: end of day Monday 79 | - Beer, cider, wine (no alcohol) 80 | - Drink tickets model 81 | - Presenters one free drink ticket 82 | - Club Mate obtained 83 | - Catering quotes 84 | - Ghazele 85 | - RP Catering 86 | - Afgan Women's Catering Group 87 | - #todo dc: send quotes for signoff end of day Monday 88 | - Keynote panel 89 | - maybe 2, ideas for 3rd, still emailing :/ 90 | - Website 91 | - PR merges ASAP now on 92 | - Swag times okay? 93 | - Zine Library 94 | - Got a bunch more 95 | - #todo el: submit ER? (<$100) 96 | - #todo dc: $25 Paypal to Cesar (direct from Our Nets) 97 | - #todo el: to purchase some more zines ($) 98 | - Insurance 99 | - Equipment 100 | - Only one of two quotes got back: $375 101 | - We are okay to purchase, will also ask TMAC 102 | - #todo dc: purchase insurance! 103 | - A/V 104 | - Discuss remote presentation plan and moderator role 105 | - Flag remaining items for [Video Production Assets](https://github.com/ournetworks/2019/issues/96) and lock-down date 106 | - New potential sponsor logo 107 | - ISOC graphic requested: https://github.com/ournetworks/artwork/pull/18 108 | - Comments on stream graphics 109 | - garry, dc: I can live with this 110 | - #todo: add RTrade logo to Tier 1 (sarah to send graphic) 111 | - Lock this down Monday night 112 | - Equipment 113 | - Run from Ben's 114 | - Swag (stickers, shirts) 115 | - Drill 116 | - Run from DC's (Thurs) 117 | - Swag (pins) 118 | - Food stuff, old swag 119 | - Laundry rack, clothes pins 120 | - Electric kettle 121 | - Run from DC () 122 | - Vistek rental 123 | - Ben pickup 124 | - People bringing: 125 | - elon: 126 | - Capture cards & laptop 127 | - hank: 128 | - Camera, tripod & audio recorder 129 | - Also all the rest of the gear (cables, and splitter and whatnot) 130 | - yurko: 131 | - Mesh 132 | - dc: school -- 133 | - Semaphore supplies 134 | - Webcam (in desk) 135 | - 2xTRU bodums? 136 | - 2xOPIRG coffee urns? 137 | - sarah: 138 | - screen (thomas -- Tuesday driving in) 139 | - long-arm stapler 140 | - el: zine terminal 141 | - Runsheet 142 | Mon 143 | - Zine printing PM 144 | Tues 145 | - Ben at downtown place 146 | - Printing lanyard? 147 | - Zine printing followup (!?) 148 | Wed 149 | - 5pm Walkthru (el tentative) 150 | - 6pm Assembling Lanyard program (gi, dc, bl) 151 | Thurs 152 | - 12ish Load-in 153 | Fri 154 | - Ben Vistek rental 155 | Sat/Sun 156 | THE EVENT 157 | Mon 158 | - Vistek return 159 | - #todo dc to make a real runsheet / mega equipment list 160 | 161 | ## Co-work on Program / Lanyard 162 | 163 | - Content pad: https://hackmd.io/jhorq6X4TKOOLswdxe-ZBg 164 | 165 | # TODOs 166 | 167 | - [ ] ben: MON integrate tweeting feature and server backend 168 | - [ ] garry: ER for test print 169 | - [ ] ben: ER for swag, A/V gear 170 | - [ ] el: twitter announce childcare once locked down 171 | - [ ] source a long arm stapler 172 | - sarah: look for long-arm stapler Sep 18 173 | - (maybe): buy a long-arm stapler if needed 174 | - [ ] sarah: add screening to website 175 | - [ ] sarah: email exhibited works set up 176 | - [x] lock down pickup of onsite screen dc ask jules FRI 177 | - [ ] dc: thrift store run MON :(( 178 | - [ ] sarah: tweet about matrix channel 179 | - [x] dc call CSV to book equipment monday 180 | - [x] dc: send catering quotes for signoff end of day Monday 181 | - [x] dc TMAC calling Monday AM 182 | - [ ] purchase/aquire: 2 x 24 tupperware tubs 183 | - [ ] dc: purchase insurance! 184 | - [x] dc: to make a real runsheet / mega equipment list 185 | - [ ] el: submit ER? (<$100) 186 | - [x] dc: $25 Paypal to Cesar (direct from Our Nets) 187 | - [x] el: to purchase some more zines ($) 188 | - [x] ben: add RTrade logo to Tier 1 (sarah to send graphic) 189 | -------------------------------------------------------------------------------- /notes/2019-10-28-retrospective-call.md: -------------------------------------------------------------------------------- 1 | # Our Networks Retrospective 2019-10-28 2 | 3 | # Agenda 4 | 5 | - Event Wrap Up 6 | - Review Tasks 7 | - Videos 8 | - Timeline 9 | - Our Retrospective 10 | - What worked? 11 | - What didn't? 12 | - Feedback 13 | 14 | ## [Event Wrap Up](https://github.com/ournetworks/2019/) 15 | - Planning board: https://github.com/ournetworks/2019/projects/1 16 | - Swag is mostly dealt with (e.g. PL shirts) 17 | - Videos 18 | - Follow-up with Jennifer (will see her at event Nov 8) sent and Zack is good to go 19 | - Release date Nov 15 latest, after that nothing goes in 20 | - Review content now until then 21 | - Metadata, correct presenter and talk, no audio/video problem, etc. (spend 10 min per video) 22 | - Divide up archive and review among organizers 23 | - Release 24 | - Get archive from Hank end of October 25 | - Internet Archive, IPFS, YouTube (progressive vs. full archive) 26 | - Release one per day so everything is released by 30 day after release day (but ensure we can link to all videos on first release date) 27 | - garry and ben to sort live archive release 28 | - dc wants this to be represented on recorded talks page 29 | - Make sure this works with cleanup and archival of 2019 website 30 | - Expenses mostly sent out, tracked https://github.com/ournetworks/2019/issues/125 31 | - Photos post-processing, sarah will have ready before we need them (i.e. grant applications) 32 | - Timelines: 33 | - first-half November: video review process, ipfs+ia+youtube recorded archive, livestream archive (ben) 34 | - second-half November: ~~videos~~?, payment, documentation 35 | - end-November: website launch, final email to participants 36 | 37 | ## Our Retrospective 38 | 39 | ### A few words to describe how you feel about Our Networks 2019 40 | 41 | - garry: 42 | - pretty resolved in the way that it was communicated 43 | - distinguishing from adjacent events 44 | - exhausted 45 | - sarah: 46 | - wrapping it up ??? 47 | - positive feedback from most 48 | - burnt out but to be expected 49 | - ben: 50 | - agree that the brand feels more distinguished than other events 51 | - nice to be at point where we have a clear idea of what our networks is 52 | - ambitious: very spread, 2018 was one piece, this year didn't know everything about the event (e.g., zine library, screening) 53 | - personally, amount of work not the same as what happened. thought easier than last year but that wasn't what happened 54 | - not burned out, but exhausting 55 | - during event didn't get to hang out with people attending as much as would have liked 56 | - dc: 57 | - pulled a lot of stuff off 58 | - more coherent than last year (things in one location) 59 | - proud of what we accomplished 60 | - cannot do another event in september (academic conflicts) 61 | - el: 62 | - pretty happy with how things turned out, and loved the way everything was set up/organised 63 | - agree that it was much more coherent 64 | - as mentioned below, there was some acoustics issue with the venue, even I couldn't hear or understand everything from the registration table 65 | 66 | ### What worked? 67 | 68 | - TMAC as all in one space: nice to have folks be in one place 69 | - Website was great and got lots of great feedback 70 | - in particular around venue 71 | - New A/V flow ensured we get good recordings despite livestream hiccups (e.g. venue internet going down) 72 | - Thought the exhibition looked good, but not sure it got as much traffic as I would have liked/poorly advertised 73 | - We got a lot of twitter engagement 74 | - Remote presentations flow worked as good as it could (except A/V and Laniyuk's talk) 75 | - Having Charles St Video in the building was v convenient 76 | - Raised more money than expected, which made some things easier 77 | - Gallery looked sick 78 | - Zine library 79 | - Handling of our first CoC incident? 80 | - Super fucking proud of community billets! 81 | 82 | ### What didn't? 83 | 84 | - The amplification/sound at TMAC, lots of mixed to negative feedback 85 | - ^ben meant literally the outdoor screening amplifier :D 86 | - Setting up gear for both the screening and performances was very stressful (quick transitions, unfamiliar equipment) 87 | - Lanyard making injuries (burn :(() 88 | - Remote presentations 89 | - Cutting off the keynote panel felt pretty bad, think it needed more time and the thing to let Henry go home on his birthday was nice but also added a lot of stress 90 | - So many schedule changes/so many speaker cancellations 91 | - Video volunteer roles just kinda didn't happen (dc: I think this could have worked) 92 | - ben: where it didn't work was the mic person also had to switch SD cards on the video assists, which are new equipment, and had issues with some macs, so it became quite specific, it seems we will always have these issues if our A/V equipment is rented close to conference date 93 | - Scuffed newly painted walls (could not repair :(() 94 | - Number of volunteers (not enough?) 95 | - Dat zine setup 96 | 97 | ### Feedback we received 98 | 99 | - More responses than last year, [anonymous answers](https://docs.google.com/spreadsheets/d/1-2Yq8YpHVjX-5NGfV9y3QHH9cbL4rBnUzvVwjrxVx1U/edit#gid=0) [private] 100 | - interesting feedback 101 | - informal feedback mapped to last year about our curatorial dec'ns on keynote 102 | - mixed feedback on vibe of conference, was is to tech-y 103 | - local toronto and international community presence was nice 104 | - too academic? we're in the middle of a venn diagram of things 105 | - sarah: wouldn't mind seeing less academic content, but some people enjoy it 106 | - dc: we are not close to an academic conference 107 | - sarah: we didn't mis-advertise 108 | - el: even one of the panelists said that the conference attendance was not diversified 109 | - are the actual talks close to what was advertised? 110 | - aspirational? more pitches next year to have more curatorial agency 111 | 112 | ### Surprises this year 113 | 114 | - sponsorship 115 | - the August pause on work, for event early September 116 | - having people remote (e.g., scheduling calls) 117 | - ben: lack of shared physical sessions and having to schedule things around things that require physical presence 118 | - sarah: okay with late calls 119 | - what are forms of scoped participation? 120 | - ways that people show up or not as organizers for other aspects (e.g., only X or Y) 121 | - ben: felt a lot of unexpected things came up, more than anticipated, and they mostly fell onto dc 122 | 123 | ### Timelines / next steps 124 | 125 | Big questions: 126 | - Organizers pay? 127 | - ben thinks we should start planning for this with grants 128 | - dc and sarah feel cautious going in that direction and want to prioritize other things that need $ before paying ourselves 129 | - Budget? 130 | - 18,000 this year, seems a good budget 131 | - Scale? 132 | - seems to want to stay at the < 150 size 133 | - Need for formal structure (e.g., LLC or other entity) to run stuff through? 134 | 135 | Next steps: 136 | - 2019 end Nov wrap up for 2019 137 | - 2020 early Jan 138 | - kickoff "are you in" and ideas 139 | - time of year and proposed format/venue 140 | 141 | # TODOs 142 | 143 | - dc: final expenses 144 | - garry: website update/close out 145 | - ben: video process to publishing 146 | - sarah: exhibition photos before Jan 2020 147 | -------------------------------------------------------------------------------- /notes/_template-planning-call.md: -------------------------------------------------------------------------------- 1 | # 2019-MM-DD Our Networks Planning Call 2 | 3 | :date: **Date:** Sat, [Mon DD, 2019] @ 13:00-14:00 ET 4 | :raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 5 | :notebook: **Notes:** https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 6 | :family: **Attendance:** 7 | 8 | # Agenda 9 | 10 | - Standing Business 11 | - Run through ["In Progress"](https://github.com/ournetworks/2019/projects/1) 12 | - Run through ["Calendar Deadlines"](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto) 13 | - Other Business 14 | - 15 | - 16 | 17 | # Notes 18 | 19 | 20 | # TODOs 21 | 22 | [Move to/Update project issues from this list] 23 | -------------------------------------------------------------------------------- /remote/email-prerecorded-presentation.md: -------------------------------------------------------------------------------- 1 | Dear presenters of Our Networks 2019! 2 | 3 | Please send us a link to download your recorded presentation before Tuesday, September 17. You can upload it to https://wetransfer.com then send us the download link. 4 | 5 | Feel free to join the Matrix room #ournetworks:tomesh.net this is the public chat throughout Our Networks 2019. If you do not have a Matrix account, you can register one here https://matrix.org/try-now 6 | 7 | If you have previously indicated that the presentation can be recorded and posted on the Our Networks website under a Creative Commons License, we will proceed to post-process the recording and publish it with the 2019 archive. If that consent has changed please email orga@ournetworks.ca to let us know. 8 | 9 | If you have previously indicated to accept the honoraria, we aim to distribute honoraria the week after the event. 10 | -------------------------------------------------------------------------------- /remote/email-remote-presentation.md: -------------------------------------------------------------------------------- 1 | Dear presenters of Our Networks 2019! Please review the following procedures for your remote presentation and/or Q&A session :) 2 | 3 | > BEFORE YOUR REMOTE SESSION 4 | 5 | 1. Please confirm that the scheduled time works for you https://ournetworks.ca/program/ and send us the local time and timezone that you will call in, and indicate how many presenters will be on the call 6 | 7 | 2. Please send us a link to download your recorded presentation before Tuesday, September 17. You can upload it to https://wetransfer.com then send us the download link. 8 | 9 | 3. Please join the Matrix room #ournetworks:tomesh.net ahead of your remote session. This is the public chat to coordinate throughout Our Networks 2019. If you do not have a Matrix account, you can register one here https://matrix.org/try-now 10 | 11 | 4. Download the Zoom desktop application for your remote session https://zoom.us/download (you do not need to create an account to call in but you must use the application) 12 | 13 | 5. Send us your Google account in case Zoom fails, then we will use Google Hangouts for the remote session as fallback 14 | 15 | > DAY OF YOUR REMOTE SESSION 16 | 17 | 1. Say hi on #ournetworks:tomesh.net at least 15 minutes before your session, as listed https://ournetworks.ca/program/ (hours are listed in EST) 18 | 19 | 2. Using the Zoom desktop application, join the meeting at least 15 minutes before your session: 20 | 21 | > Meeting ID [ZOOM_MEETING_ID] 22 | > Password [ZOOM_MEETING_PASSWORD] 23 | 24 | or use the link [ZOOM_MEETING_LINK] (the password is included in the link, do not share publicly) 25 | 26 | 3. During Q&A, you will hear audience questions and the moderator from the Zoom meeting audio feed. The moderator may also triage questions from #ournetworks:tomesh.net and our Twitter hashtag and read them out as questions. All questions will be transcribed into the Zoom meeting chat for clarity 27 | 28 | > AFTER YOUR REMOTE SESSION 29 | 30 | 1. If you have previously indicated that the presentation can be recorded and posted on the Our Networks website under a Creative Commons License, we will proceed to post-process the recording and publish it with the 2019 archive. If that consent has changed please email orga@ournetworks.ca to let us know 31 | 32 | 2. If you have previously indicated to accept the honoraria, we aim to distribute honoraria the week after the event 33 | -------------------------------------------------------------------------------- /sessions/submission-acceptance-form.md: -------------------------------------------------------------------------------- 1 | # Confirm Participation 2 | 3 | In order to confirm your participation in Our Networks 2019, please complete the below form by Monday July 21, 2019 (note: we use formspree.io to send responses). 4 | 5 | # Participation * 6 | 7 | - [ ] I/we will be presenting 8 | - [ ] I/we can no longer present 9 | 10 | 11 | # Session 12 | 13 | [dropdown] 14 | 15 | - [ ] The presentation description has been reviewed 16 | 17 | 18 | # Recording 19 | 20 | - [ ] The presentation can be live streamed 21 | - [ ] The presentation can be recorded and posted on the Our Networks website under a Creative Commons License 22 | 23 | You can see an example of the previous recorded talks at: https://ournetworks.ca/recorded-talks/ 24 | After recording you still have the right to withdraw consent before the video is posted. If you have any questions or concerns about recording and livestreaming contact us: orga@ournetworks.ca 25 | 26 | 27 | # Presenter Details 28 | 29 | Please confirm you preferred pronunciation and pronouns as presenter: 30 | 31 | - Pronunciation notes: [text] 32 | - Preferred pronouns: [text] 33 | 34 | 35 | # Honoraria Information 36 | 37 | We are able to offer a modest honorarium to each presenter which will be distributed after the event. Please provide the information below: 38 | 39 | - Preferred payment: 40 | - [ ] interac 41 | - [ ] paypal 42 | - [ ] cryptocurrency (BTC/ETH) 43 | - [ ] cash (Toronto only) 44 | - Address (Cryptocurrency/Paypal/Interac) [text] 45 | 46 | or: 47 | 48 | - [ ] I am declining the honoraria 49 | 50 | 51 | -------------------------------------------------------------------------------- /sessions/submission-acceptance.md: -------------------------------------------------------------------------------- 1 | Hello [Submittor Name(s)], 2 | 3 | Thank you for your submission [Session]: [URL] 4 | 5 | We are excited to have your session in Our Networks 2019! 6 | 7 | [Due to the number of submissions we are asking accepted presenters for some adjustments to their sessions. Is the following acceptable? 8 | 9 | - 10 | - 11 | 12 | Please let us know as soon as possible if you have any issues.] 13 | 14 | In order to confirm your participation, and even if you are no longer able to attend, please complete this form by Tuesday July 23, 2019: https://ournetworks.ca/sessions-form/ 15 | 16 | The form asks you to confirm presenter details, as well as recording and honoraria preferences, You will be asked to confirm your session description in GitHub, please feel free to edit it as needed. 17 | 18 | We will launch registration along with the draft program by August 5, 2019. At that time we will have more details for presenters and special registration instructions. 19 | 20 | Many people indicated an interest in community billets, we are reaching out to people in Toronto and provide more details at registration launch. However, in the meantime we've prepared a travel page for those already thinking about accommodations: 21 | 22 | 23 | 24 | On behalf of the Our Networks organizers, we look forward to seeing you in September! 25 | 26 | - Dawn 27 | -------------------------------------------------------------------------------- /sessions/submission-final-email.md: -------------------------------------------------------------------------------- 1 | Title: Presenting at Our Networks 2019 -- next week! 2 | 3 | Hi all, we're down to the final week and last tickets left. If you know people thinking of going now is the time for them to register! Also we've got a slate of public events planned and attached a poster that can be circulated in your (Toronto) networks. 4 | 5 | This email has info on session support, venue and accessibility, dietary requirements, our code of conduct, and honoraria. Let us know if there are any issues and how we can help: orga@ournetworks.ca 6 | 7 | 8 | >> SESSION MATERIALS AND SUPPORT 9 | 10 | The main room will have microphones, a speaker podium, and a table set up at the front. A laptop with presentation software will be set up in the main room but presenters are welcome to use their own device. 11 | 12 | Chart paper, markers, post-its and tape will be available for sessions that requested supplies at registration. 13 | 14 | Sessions are indicated as back to back on our program. However while we will start sessions on the hour or stated time (e.g., 11 am or 2:30 pm), we will leave roughly 10 minutes at the end for switching over. Please plan your sessions accordingly! 15 | 16 | Finally, please double check your session timing (https://ournetworks.ca/program/) and let us know if there are any issues ASAP. 17 | 18 | 19 | >> VENUE 20 | 21 | The event takes place at the Toronto Media Arts Centre (TMAC), 32 Lisgar Street. It is in the West Queen West area and easily accessible by bike or TTC by the 501 Street Car with parking nearby. We have more info about getting around the city: https://ournetworks.ca/visiting/ 22 | 23 | Toronto Media Arts Centre 24 | 32 Lisgar Street 25 | Toronto, ON M6J 0C9 26 | 27 | https://www.tomediaarts.org/location 28 | Map: https://osm.org/go/ZX6BI2kTQ-?m=&node=6181451977 29 | 30 | 31 | >> ACCESSIBILITY 32 | 33 | We are committed to reducing barriers to access throughout the event. All spaces have elevator access and accessible washrooms. The Outdoor screen takes place in the park in front of TMAC and is accessible from all sides via a gently sloping ramp, but is mostly level with the sidewalk. If you have any access considerations we should know about please reach out to us: orga@ournetworks.ca 34 | 35 | As a presenter we ask you to consider the following suggestions to enhance the accessibility of any slides: using high-contrast slides with large fonts, using short-form links for any URLS, and providing a digital or hard copy for people to follow along. If you would like to provide hard copies of materials the organizers can assist with printing. Some guides with more information: https://www.w3.org/WAI/teach-advocate/accessible-presentations/ and https://www.smashingmagazine.com/2018/11/inclusive-design-accessible-presentations/ 36 | 37 | 38 | >> DIETARY REQUIREMENTS 39 | 40 | Coffee and snacks will be provided mornings and during breaks. We'll also have lunch on both Saturday and Sunday. 41 | Vegan, vegetarian, gluten free, and nut-free options will be available. 42 | 43 | Please let us know about any allergies or additional considerations ASAP: orga@ournetworks.ca 44 | 45 | 46 | >> CODE OF CONDUCT 47 | 48 | Our Networks has a Code of Conduct in order to foster an environment where we can all work together. We ask everyone to take a moment to review it beforehand: https://ournetworks.ca/code-of-conduct/ 49 | 50 | During the event if you are being harassed, notice that someone else is being harassed, or have any other concerns, we ask you to contact an organizer immediately. Those who wish to do so but don’t feel comfortable talking to the organizers in-person can email coc@ournetworks.ca, which will be monitored during the event. 51 | 52 | 53 | >> HONORARIA 54 | 55 | We aim to distribute honoraria the week after the event. 56 | -------------------------------------------------------------------------------- /sessions/submission-program-travel.md: -------------------------------------------------------------------------------- 1 | Title: Our Networks 2019 Preliminary Program and Travel Details 2 | 3 | Hello presenters, 4 | 5 | We've got details on the draft program, travel details, and registration! 6 | 7 | If you indicated you are interested in a community billet we'll follow up within the week as we're currently reaching out to Toronto folks. 8 | 9 | ⚐ DRAFT PROGRAM 10 | 11 | We've published a draft program that accommodates any schedule constraints mentioned. 12 | Check out the full schedule: 13 | 14 | https://ournetworks.ca/program/ 15 | 16 | Please take a moment to review your timing and session description to ensure everything is okay. We anticipate updates to showcase exhibited works, session descriptions, and bios through the week. 17 | If you notice any issues, please reply to this email or contact us at orga@ournetworks.ca 18 | 19 | ⚐ TRAVEL 20 | 21 | The event is taking place at the Toronto Media Arts Centre, 32 Lisgar Street in Queen West. 22 | Venue info: https://www.tomediaarts.org/location 23 | Map: https://osm.org/go/ZX6BI2mzS?m=&node=6181451977 24 | 25 | The venue is accessible with a range of options for getting to the venue and accommodations. We've created a page to detail information for those visiting Toronto: https://ournetworks.ca/visiting/ 26 | 27 | If you indicated you are interested in a community billet we'll follow up within the week! 28 | 29 | ⚐ REGISTRATION 30 | 31 | As a presenter there is no cost to register for the event, we've added you to the registration list ensure we have accurate numbers and handle any mid- and post-conference communication. 32 | 33 | If you'd like to share a link for anyone else, we have three registration levels to ensure all can attend, details are available: https://ournetworks.ca/#registration 34 | 35 | We're aiming to make a public announcement about registration ASAP, but make clear the program is still preliminary. 36 | 37 | ⚑ MORE SOON 38 | 39 | In the meantime, we're here to answer any questions. Don't hesitate to email us. 40 | -------------------------------------------------------------------------------- /sponsorships/followup-email.md: -------------------------------------------------------------------------------- 1 | Hello [SPONSOR_NAME], 2 | 3 | Thank you for supporting Our Networks 2019 as a [Tier X] sponsor! 4 | 5 | We are following up to confirm whether you will be sending marketing materials and to provide RSVP codes for complimentary registrations. 6 | 7 | As a [Tier 1] sponsor, you are entitled to: 8 | 9 | - Marketing materials on shared tables 10 | - Unlimited complementary tickets with RSVP 11 | 12 | As a [Tier 2] sponsor, you are entitled to: 13 | 14 | - Marketing materials on shared tables 15 | - 4 complementary tickets with RSVP 16 | 17 | For marketing materials, we anticipate 130-150 attendees and have space for whatever mix you would like to send. You can ship anything to: 18 | 19 | [OUR_NETWORKS_CONTACT_NAME] 20 | [OUR_NETWORKS_CONTACT_ADDRESS] 21 | 22 | We ask that you let us know if you are planning to send anything so we can keep an eye out! 23 | 24 | For complimentary RSVPs, follow the link from our website to register on Brown Paper Tickets: 25 | 26 | https://ournetworks.ca/#registration 27 | 28 | Click the "Enter a Password or Discount Code" prompt, 29 | use one of the following codes: 30 | 31 | [DISCOUNT_CODES] 32 | 33 | You should be then able to sign up for a free Sponsor ticket. 34 | 35 | 36 | As always, please let us know if oyu have any questions, 37 | 38 | [OUR_NETWORKS_CONTACT_NAME] 39 | -------------------------------------------------------------------------------- /sponsorships/initial-email.md: -------------------------------------------------------------------------------- 1 | Hello [ORG_CONTACT], 2 | 3 | I'm a co-organizer for a community-driven event called State of Our 4 | Networks, focusing on the past, present, and future of alternative 5 | networks, including the decentralized and peer-to-peer web. 6 | 7 | Now in our third year, our theme for 2019 is RE: Infrastructures, and 8 | explores the collective care and maintenance of alternative networking 9 | practices—new protocols, peer-to-peer connections, offline-first 10 | computing, or community-based governance and ownership. 11 | 12 | We have an ambitious schedule with afternoon workshops and a kickoff 13 | party Friday, September 20 followed by a 2-day conference full of talks, 14 | demos, and workshops September 21-22. 15 | 16 | We are asking mission and value-driven sponsors to support us at our 17 | "Tier 1 Network" level of $2500, in order to keep registration costs 18 | low--critical for us as a community event, while still covering venue 19 | fees, A/V and livestream costs, and more. In the attached sponsorship 20 | package we've detailed how we would mark your support. 21 | 22 | [Say something about fit between ORG and Our Networks]... speak directly 23 | to the themes of the conference and I would love to speak with you about 24 | sponsorship opportunities in the coming weeks, could we set up a call? 25 | 26 | If this is a request that should be handled by someone else within 27 | [ORG_NAME], I'd appreciate if you could put me in touch with the 28 | correct person. 29 | 30 | 31 | Many thanks, 32 | [OUR_NETWORKS_CONTACT_NAME] 33 | [OUR_NETWORKS_CONTACT_NUMBER] 34 | -------------------------------------------------------------------------------- /sponsorships/invoice-email.md: -------------------------------------------------------------------------------- 1 | Hello [SPONSOR_NAME], 2 | 3 | Thank you for supporting Our Networks 2019 as a [Tier X] sponsor! Attached is the invoice with payment instructions [as well as a form with information on sending wires in USD to our bank]. 4 | 5 | We would like to feature your organization on our print & digital materials (i.e. website, on-site branding)[Tier 1:, as well as printed on conference swag (i.e. t-shirts, totes)]. Please: 6 | 7 | - Confirm how you would like your organization name to appear 8 | - Send us a hi-res logo, ideally as a vector file in EPS or SVG 9 | 10 | As a [Tier 1] sponsor, you are also entitled to: 11 | 12 | - Marketing materials on shared tables 13 | - Unlimited complementary tickets with RSVP 14 | 15 | As a [Tier 2] sponsor, you are also entitled to: 16 | 17 | - Marketing materials on shared tables 18 | - 4 complementary tickets with RSVP 19 | 20 | If you would like the organizers to place any marketing materials at the conference on your behalf, you can ship them to: 21 | 22 | [OUR_NETWORKS_CONTACT_NAME] 23 | [OUR_NETWORKS_CONTACT_ADDRESS] 24 | 25 | Closer to the event we will email to confirm RSVPs for complementary registration. 26 | 27 | Please let us know what arrangements you would like, and we look forward to seeing you at Our Networks! 28 | 29 | [OUR_NETWORKS_CONTACT_NAME] 30 | 31 | [Attach Sponsorship Package and Invoice] 32 | -------------------------------------------------------------------------------- /sponsorships/invoice.md: -------------------------------------------------------------------------------- 1 | # Sponsorship Invoice 2 | 3 | [Invoices are created using: https://invoice-generator.com] 4 | 5 | ## Logo 6 | 7 | [Attach ON logo from artwork repo to invoice] 8 | 9 | ## From 10 | 11 | Our Networks 12 | orga@ournetworks.ca 13 | 14 | ## Item 15 | 16 | Tier X Conference Sponsorship - 2019 17 | 18 | ## Notes 19 | 20 | PAYMENT OPTIONS 21 | 1. By mail with cheque payable to Our Networks 22 | 2. Through your financial institution with EFT or wire (see attached form) 23 | 24 | FINANCIAL INSTITUTION 25 | Alterna Savings and Credit Union Limited 26 | 319 McRae Avenue, 1st floor 27 | Ottawa, ON, Canada K1Z 0B9 28 | Transit No.: 00646 29 | Institution No.: 842 30 | 31 | ACCOUNT 32 | Account No.: [OUR_NETWORKS_ACCOUNT_NO] 33 | Member Name: Our Networks 34 | Member Mailing Address: [OUR_NETWORKS_CONTACT_ADDRESS] 35 | 36 | MAILING ADDRESS 37 | c/o [OUR_NETWORKS_CONTACT_NAME] 38 | [OUR_NETWORKS_CONTACT_ADDRESS] 39 | -------------------------------------------------------------------------------- /sponsorships/on2019-sponsorship-package.pdf: -------------------------------------------------------------------------------- https://raw.githubusercontent.com/ournetworks/2019/2c3e78d281fbf17ed76f2ad6d34efb5f39140da5/sponsorships/on2019-sponsorship-package.pdf -------------------------------------------------------------------------------- /visas/.gitignore: -------------------------------------------------------------------------------- 1 | node_modules 2 | signature.png 3 | info.yml 4 | *.pdf 5 | -------------------------------------------------------------------------------- /visas/README.md: -------------------------------------------------------------------------------- 1 | Travel Visa Letter 2 | ================== 3 | 4 | Request personal information from the Applicant as listed on [info.yml.template](./info.yml.template) with an [initial email](./initial-email.md), and then using an encrypted channel of communication. 5 | See [info.yml.sample](./info.yml.sample) as an example. 6 | 7 | Upon receiving the information, the Organizer can do the following to generate a PDF invitation letter: 8 | 9 | 1. Create **info.yml** of the Applicant's information in the root directory 10 | 11 | 1. Create **signature.png** of the Organizer's signature in the root directory 12 | 13 | 1. Run `npm install` 14 | 15 | 1. Run `npm run build` 16 | 17 | Find the generated PDF file with the Applicant's name and send it to the Applicant over an encrypted channel. 18 | -------------------------------------------------------------------------------- /visas/generate.js: -------------------------------------------------------------------------------- 1 | const fs = require('fs') 2 | const yaml = require('js-yaml') 3 | const flat = require('flat') 4 | const pdf = require('markdown-pdf') 5 | const Readable = require('stream').Readable 6 | 7 | try { 8 | // Load info map 9 | const info = yaml.safeLoad(fs.readFileSync('info.yml', 'utf8')) 10 | const map = flat.flatten(info) 11 | 12 | // Load markdown letter template 13 | const template = fs.readFileSync('letter.md', 'utf8') 14 | 15 | // Generate letter from template using info map 16 | const letter = template.replace(/##.*?##/g, m => map[m.replace(/##/g, '')]) 17 | // console.log(letter); 18 | 19 | // Generate pdf from markdown letter 20 | new Readable({ read (size) { 21 | this.push(letter) 22 | this.push(null) 23 | } }).pipe(pdf({ cssPath: './pdf.css' })).pipe(fs.createWriteStream('Our_Networks_Invitation_Letter_for_' + map['applicant.name'].replace(/ /g, '_') + '.pdf')) 24 | } catch (e) { 25 | console.log(e) 26 | } 27 | -------------------------------------------------------------------------------- /visas/info.yml.sample: -------------------------------------------------------------------------------- 1 | applicant: 2 | name: "Anne Stein" 3 | prefix: "Ms." 4 | pronoun: "her" 5 | dob: "January 1, 1980" 6 | nationality: "Scottish" 7 | address: "100 Some St., Some City" 8 | country: "Scotland" 9 | phone: "123-456-789" 10 | email: "anne.stein@somewhere.online" 11 | affiliation: 12 | title: "Sr. Analyst of Something" 13 | name: "Some Company" 14 | country: "England" 15 | sponsor: 16 | name: "Some Company" 17 | description: "her employer" 18 | embassy: 19 | address: "200 Other St., Other City" 20 | country: "Scotland" 21 | phone: "234-567-890" 22 | organizer: 23 | name: "Benedict Lau" 24 | prefix: "Mr." 25 | dob: "July 1, 1980" 26 | address: "400 Some Ave., Toronto, ON A1B 2C3" 27 | country: "Canada" 28 | phone: "647-123-4567" 29 | email: "benedict.lau@somewhere.online" 30 | date: "August 4, 2019" 31 | -------------------------------------------------------------------------------- /visas/info.yml.template: -------------------------------------------------------------------------------- 1 | applicant: 2 | name: "" 3 | prefix: "" 4 | pronoun: "" 5 | dob: "" 6 | nationality: "" 7 | address: "" 8 | country: "" 9 | phone: "" 10 | email: "" 11 | affiliation: 12 | title: "" 13 | name: "" 14 | country: "" 15 | sponsor: 16 | name: "" 17 | description: "" 18 | embassy: 19 | address: "" 20 | country: "" 21 | phone: "" 22 | organizer: 23 | name: "" 24 | dob: "" 25 | address: "" 26 | country: "" 27 | phone: "" 28 | email: "" 29 | date: "" 30 | -------------------------------------------------------------------------------- /visas/initial-email.md: -------------------------------------------------------------------------------- 1 | We are happy to write a letter supporting your visa application to travel to Toronto for Our Networks. 2 | 3 | To write it, we need the following information about. 4 | 5 | Your travel document (as printed)... 6 | 7 | - Full name: 8 | - Name prefix: 9 | - Gender pronoun: 10 | - Date of birth: 11 | - Nationality: 12 | - Address: 13 | - Country: 14 | - Phone: 15 | - Email: 16 | 17 | Your employment/affiliation... 18 | 19 | - Title at institution: 20 | - Name of institution: 21 | - Country of institution: 22 | 23 | Your financial sponsor (if any)... 24 | 25 | - Name of sponsor: 26 | - Description of sponsor: 27 | 28 | Your travel arrangements... 29 | 30 | - Duration of visit and approximate travel dates: 31 | - Flight and accommodation arrangement (if available): 32 | - Canadian embassy for your travel visa application: 33 | 34 | To response to this email, please feel free to use encrypted channels (in order of preference): 35 | 36 | 1. Signal: [OUR_NETWORKS_CONTACT_SIGNAL_NUMBER] 37 | 2. Matrix (encrypted): [OUR_NETWORKS_CONTACT_MATRIX_HANDLE] 38 | 3. GPG: [OUR_NETWORKS_CONTACT_GPG_KEY] 39 | 40 | Regards, 41 | 42 | [OUR_NETWORKS_CONTACT] 43 | -------------------------------------------------------------------------------- /visas/letter.md: -------------------------------------------------------------------------------- 1 | ![letterhead](./letterhead.svg) 2 | 3 | Toronto, ##date## 4 | 5 | To the Canadian Embassy in ##embassy.country## 6 | 7 | ##embassy.address## 8 | ##embassy.phone## 9 | 10 | **Subject: Invitation Letter for ##applicant.prefix## ##applicant.name##** 11 | 12 | Dear Sir/Madam, 13 | 14 | My name is ##organizer.name##, I was born on ##organizer.dob##, and I am from Toronto, Canada. I am a Canadian citizen and I live in ##organizer.address##, ##organizer.country##. I am a co-organizer of an annual conference in Toronto called Our Networks, which explores networking technology practices and digital society. 15 | 16 | This letter confirms that ##applicant.prefix## ##applicant.name##, who is ##applicant.nationality##, born on ##applicant.dob## and currently living in ##applicant.address##, ##applicant.country##, is invited to participate at Our Networks 2019. The conference will be held from September 20–22, 2019 at the Toronto Media Arts Centre, details about the event can be found on our website: https://ournetworks.ca. 17 | 18 | ##applicant.prefix## ##applicant.name## is currently employed as ##affiliation.title## by ##affiliation.name## in ##affiliation.country##. Our Networks is inviting ##applicant.prefix## ##applicant.name## to our conference to share ##applicant.pronoun## expertise and participate without monetary compensation from Our Networks. The cost of the trip, including flights, accommodation, and subsistence costs for the duration of ##applicant.pronoun## stay in Toronto, is covered by ##sponsor.name##, ##sponsor.description##. 19 | 20 | If the travel visa is approved, ##applicant.prefix## ##applicant.name## plans to arrive to Toronto a few days before the conference and stay a couple days afterward, depending on flight arrangements. The total duration will fall within a two week period in September 2019, given that the conference is September 20-22. ##applicant.prefix## ##applicant.name## is a genuine visitor who is visiting Canada to participate at Our Networks 2019 and will not overstay ##applicant.pronoun## visa. Accommodation for the duration of ##applicant.pronoun## stay is arranged at my primary residence: ##organizer.address##. 21 | 22 | Feel free to contact me should you have any further questions regarding myself or ##applicant.prefix## ##applicant.name##. You can also contact ##applicant.prefix## ##applicant.name## directly at ##applicant.phone## and ##applicant.email##. 23 | 24 | Kind regards, 25 | 26 | ![signature](./signature.png) 27 | ##organizer.name## 28 | 29 | ##organizer.address## 30 | ##organizer.country## 31 | 32 | ##organizer.phone## 33 | ##organizer.email## 34 | -------------------------------------------------------------------------------- /visas/package.json: -------------------------------------------------------------------------------- 1 | { 2 | "name": "travel-visa-letter", 3 | "version": "1.0.0", 4 | "description": "Generates PDF invitation letters for travel visa applications", 5 | "main": "generate.js", 6 | "dependencies": { 7 | "flat": "^4.1.0", 8 | "js-yaml": "^3.13.1", 9 | "markdown-pdf": "^9.0.0" 10 | }, 11 | "devDependencies": {}, 12 | "scripts": { 13 | "build": "node generate.js", 14 | "test": "echo \"Error: no test specified\" && exit 1" 15 | }, 16 | "author": "Benedict Lau", 17 | "license": "GPL-3.0" 18 | } 19 | -------------------------------------------------------------------------------- /visas/pdf.css: -------------------------------------------------------------------------------- 1 | body { 2 | font-size: 0.550em; 3 | font-family: sans-serif; 4 | } 5 | 6 | /* Logo Size */ 7 | 8 | img[alt="letterhead"] { 9 | width: 150px; 10 | margin-bottom: 10px; 11 | } 12 | 13 | /* Signature Size */ 14 | 15 | img[alt="signature"] { 16 | height: 100px; 17 | margin-bottom: 10px; 18 | } 19 | 20 | code, 21 | kbd, 22 | pre, 23 | samp { 24 | font-family: sans-serif; 25 | } 26 | -------------------------------------------------------------------------------- /volunteers/schedule-email.md: -------------------------------------------------------------------------------- 1 | Hi folks! 2 | 3 | A little belated, I'm emailing about details for volunteering at Our Networks this weekend. Once again, thank you so much for contributing your time :) 4 | 5 | We have a few task areas: Registration (also keeping an eye on the zine library beside), food setup, A/V, and breakdown or cleanup. 6 | 7 | All of these activities will be in the Main Room (or Mezzanine) of TMAC, and we anticipate you will be able to listen to a portion if not the majority of the sessions happening in the room. 8 | 9 | Only three other things to note: 10 | 11 | >> SCHEDULE 12 | 13 | Based on everyone's stated interests and availability I've made a preliminary schedule for the tasks we've identified during the event. 14 | 15 | Please take a look and ensure there are no conflicts: 16 | 17 | https://docs.google.com/spreadsheets/d/1g32Cu8Gl-E6eb0UM5JMNuMANKJK-yfSBPDtzjr_l24I/edit#gid=1492430447 18 | 19 | We want to accommodate sessions you'd like to attend so keep in mind you can request us to switch. We will finalize the schedule Friday during the afternoon. 20 | 21 | 22 | >> ORIENTATION FRI 13.00 23 | 24 | The "official" orientation will happen at 13.00 on Friday. This will just have information on tasks, our Code of Conduct, reporting guidelines, accessibility, and people you can ask for help. 25 | 26 | I understand that many of you might not be able to attend, that is fine! 27 | 28 | Please stop by the registration desk on Friday, Sept 20 anytime between 13.00 and 17.00 and chat to me (Dawn)-- I'm the main point of contact for volunteering questions! If Friday before 17.00 doesn't work, please let me know. We'll do remaining orientations on Saturday morning. 29 | 30 | 31 | >> DIY SWAG: BRING YOUR OWN SHIRTS 32 | 33 | Volunteers receive a free our networks shirt of their choice, as you may seen, this year we're shifting to mostly recycled swag this year. 34 | 35 | We will have some pre-printed shirts as well as thrift store blank shirts for printing, but we'd encourage you to bring your own, perfectly-sized, shirt and have it printed onsite! 36 | -------------------------------------------------------------------------------- /volunteers/signup-email.md: -------------------------------------------------------------------------------- 1 | Title: Volunteering at Our Networks 2019 ⚑ 2 | 3 | Thank you for your interest in volunteering with Our Networks! 4 | Your help will make sure the event runs smoothly. We also want to ensure that as organizers support you during the event so please let us know if you have any questions or concerns. 5 | 6 | ⚐ EXPECTATIONS 7 | 8 | Before signing up, we ask that you read the following and ensure that as a volunteer you are able to commit to: 9 | 10 | ▶︎ abiding by our Code of Conduct https://ournetworks.ca/code-of-conduct/ 11 | ▷ volunteering for 2 x 4 hour shifts (many will still be in the same room as the main sessions!) 12 | ▶︎ attending a brief 30 minute orientation session (or make alternative arrangements) on Friday September 20 in the afternoon 13 | 14 | Mid-September we'll be in touch with further details. If anything changes and you are no longer able to attend, we ask that you let us know as soon as possible at orga@ournetworks.ca. 15 | 16 | ⚐ REGISTRATION 17 | 18 | Volunteers receive complimentary admission in return for assisting during the event. 19 | Please follow the link from our website to register on Brown Paper Tickets: 20 | 21 | https://ournetworks.ca/#registration 22 | 23 | Click the "Enter a Password or Discount Code" prompt, 24 | enter password: "[registration password]" 25 | 26 | You should be then able to sign up for a free Volunteer ticket. 27 | 28 | ⚑ Thank you! 29 | -------------------------------------------------------------------------------- /volunteers/volunteer-roles.md: -------------------------------------------------------------------------------- 1 | # Volunteer Roles 2 | 3 | - Registration 4 | - Watches registration desk 5 | - Signs in people and provides information 6 | - Helps with swag sales, maintains cashbox 7 | - Zine Library 8 | - Keeps an eye on Zine Library and that everything is running smootly 9 | - Food 10 | - Helps set up food 11 | - Ensures cutlery, plates, napkins, etc... remain well stocked 12 | - Disposes (in the proper place) compostables, recyclables, and inorganic waste 13 | - Swag Production 14 | - Runs the screenprinting our swag station in the park 15 | - Breakdown / cleanup 16 | - Helps tidy up and properly dispose of waste 17 | - Breaks down and moves equipment to a secure location 18 | - Lifts things 19 | 20 | ## A/V 21 | 22 | - OBS Operator 23 | - Switching of OBS scenes & graphics 24 | - Camera Operator / Floating Mic 25 | - Ensures the presenter is kept in-frame 26 | - (added) Assists MC in getting mic around the audience during Q&A 27 | - Offline Recording Manager 28 | - Starts and stops recording on the Blackmagic boxes & the Zoom recorder 29 | - Rotates SD cards after each talk 30 | - Renaming and copying data to a hard drive in the file structure for editing 31 | - Audio Operator 32 | - Switches inputs (presenter mic, audience mics, etc.) 33 | - Ensures audio is not peaking 34 | - Makes things as loud or as quiet as they should be 35 | --------------------------------------------------------------------------------